(General Competitive Bidding Notice) Boiler Replacement Work for Building 7 of the Primate Research Center

(General Competitive Bidding Notice) Boiler Replacement Work for Building 7 of the Primate Research Center October 22, 2026 Public Notice: We will conduct a general competitive bid as follows. Bid Explanation Document (21931KB) Inquiry Form / Contact Person (23KB) Contracting Officer: Yusuke Nakamura, President, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency Details: 1. Contract Name, etc. Contract Name: Boiler Replacement Work for Building 7 of the Primate Research Center Specifications, etc.: As per the Bid Explanation Document. Contract Period: From the date of contract conclusion to March 31, 2026 Work Location: Building 7, 2nd Floor Mechanical Room, Primate Research Center, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency, 1-1 Hachimandai, Tsukuba City, Ibaraki Prefecture Bidding Method: Bids will be for the total amount. The successful bid price will be the amount written on the bid form plus 10% of that amount (rounded down to the nearest yen). Therefore, bidders shall write the amount equivalent to 100/110 of the estimated contract amount on their bid form, regardless of whether they are taxable or tax-exempt business operators for consumption tax. 2. Competitive Bidding Qualifications Not falling under the provisions of Articles 4 and 5 of the Contract Administration Manual. Must be rated in one of the grades A to D in "Construction Work" for "Piping Work" in the FY2025/2026 Ministry of Health, Labour and Welfare Competitive Bidding Qualifications. Must have a system that can reliably carry out the said work. Must not have provided false information in the qualification examination application or attached documents. Must not have a critically deteriorated financial condition or creditworthiness. Must possess other qualifications determined by the Contracting Officer based on the provisions of Article 3 of the Contract Administration Manual. For public interest corporations, must not have any issues related to the "Thorough Review of Government-Related Public Interest Corporations" (December 25, 2009 Cabinet Decision). Must not be a business entity substantially controlled by or equivalent to a gangster organization. Must be a corporate entity. Furthermore, must have no overdue unpaid taxes for corporate tax, consumption tax, and local consumption tax. Must comply with the "Act on the Protection of Personal Information" (Act No. 57 of 2003) and have the ability to properly manage personal information. Must be enrolled in social insurance (Employees' Pension Insurance, Health Insurance (managed by the Japan Health Insurance Association), Seamen's Insurance, National Pension, Workers' Accident Compensation Insurance, and Employment Insurance) and have no arrears in premiums for the applicable systems. 3. Bid Submission Location, etc. 1) Bid Submission Location, Bid Explanation Document Distribution Location, and Contact Point: 1-1 Hachimandai, Tsukuba City, Ibaraki Prefecture 305-0843, Primate Research Center, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency, Tsukuba General Affairs Section Phone: 029-837-2054 2) Bid Explanation Document Distribution Method: Available from the procurement information page of our institute's website or at the distribution location specified in 3.1) above from the date of this announcement. 3) Bid Submission Deadline: November 17, 2024 (Tuesday) 17:00 (same for mail-in bids) 4) Bid Opening Date and Time and Location: November 18, 2024 (Wednesday) 11:00 AM, Primate Research Center, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency, Joint Use Management Building, Seminar Room, 1-1 Hachimandai, Tsukuba City, Ibaraki Prefecture 4. Other Language and Currency Used in Contract Procedures: Japanese and Japanese currency only. Bid Bond and Contract Bond: Fully waived. Invalid Bids: Bids submitted by those who do not meet the competitive bidding qualifications stated in this announcement, bids submitted by those who have failed to fulfill their obligations as bidders, or bids that otherwise violate the bidding conditions will be deemed invalid. Requirement for Contract Creation: Yes. Method of Determining Successful Bidder: The successful bidder will be the bidder who submits a bid that can perform the services specified in this announcement, and who submits the lowest valid bid within the limits of the estimated price established in accordance with Article 41 of the Accounting Regulations and Article 16, Paragraph 1 of the Contract Administration Manual. Details are in the Bid Explanation Document. Bid Explanation Documents: Project Name: Boiler Replacement Work for Building 7 of the Primate Research Center October 2024, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency ① Bid Explanation Document: 1 copy ② Specifications: 1 copy ③ Contract (Draft): 1 copy ① to ③: Please familiarize yourself with the contents when responding. ④ Inquiry Form: 1 copy ⑤ Contact Person Information: 1 copy ④ to ⑤: Submit by email by the deadline (November 4, 2024). Please submit the inquiry form regardless of whether you have questions. ⑥ Competitive Bidding Qualification Confirmation Documents: 1 copy ⑦ Affidavit: 2 types ⑧ Statement of Insurance Premium Payment: 1 copy ⑥ to ⑧: Submit by the deadline (November 16, 2024). ⑨ Bid Form: 1 copy ⑨: The first bid must be made by the representative with contract authority. Please strictly adhere to the submission deadline (November 17, 2024). ⑩ Bid Form Instructions: 1 copy ⑪ Bid Withdrawal Form: 1 copy ⑪: If not responding, submit by November 17, 2024. ⑫ Power of Attorney: 1 copy ⑬ Annual Power of Attorney: 1 copy ⑫ to ⑬: Familiarize yourself with the contents and bring them to the bid opening venue on the bid opening day (November 18, 2024) if applicable. Bid Explanation Document: Regarding the bid announcement (dated October 22, 2024) for "Boiler Replacement Work for Building 7 of the Primate Research Center," the bidding procedures shall be conducted in accordance with this Bid Explanation Document, in addition to the provisions of the "Accounting Regulations of the National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency" (17 Regulations No. 7) (hereinafter referred to as "Accounting Regulations") and the "Contract Administration Manual of the National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency" (17 Manual No. 8) (hereinafter referred to as "Contract Administration Manual"). 1. Contracting Officer: Yusuke Nakamura, President, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency 2. Consignment Work Details: (1) Contract Name: Boiler Replacement Work for Building 7 of the Primate Research Center (2) Specifications, etc.: As detailed in the attached "Specifications." (3) Contract Period: From the date of contract conclusion to March 31, 2026 (4) Work Location: Building 7, 2nd Floor Mechanical Room, Primate Research Center, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency, 1-1 Hachimandai, Tsukuba City, Ibaraki Prefecture (5) Bidding Method: Bids will be for the total amount. The successful bid price will be the amount written on the bid form plus 10% of that amount (rounded down to the nearest yen). Bidders shall write the amount equivalent to 100/110 of the estimated contract amount on their bid form, regardless of whether they are taxable or tax-exempt business operators for consumption tax. (6) Bid Bond and Contract Bond: Fully waived. 3. Competitive Bidding Qualifications: (1) Not falling under the provisions of Articles 4 and 5 of the Contract Administration Manual. (2) Must be rated in one of the grades A to D in "Construction Work" for "Piping Work" in the FY2025/2026 Ministry of Health, Labour and Welfare Competitive Bidding Qualifications. (3) Must have a system that can reliably carry out the said work. (4) Must not have provided false information in the qualification examination application or attached documents. (5) Must not have a critically deteriorated financial condition or creditworthiness. (6) Must possess other qualifications determined by the Contracting Officer based on the provisions of Article 3 of the Contract Administration Manual. (7) For public interest corporations, must not have any issues related to the "Thorough Review of Government-Related Public Interest Corporations" (December 25, 2009 Cabinet Decision). (8) Must not be a business entity substantially controlled by or equivalent to a gangster organization. (9) Must be a corporate entity. Furthermore, must have no overdue unpaid taxes for corporate tax, consumption tax, and local consumption tax. (10) Must comply with the "Act on the Protection of Personal Information" (Act No. 57 of 2003) and have the ability to properly manage personal information. (11) For those to whom the following systems apply, there must be no arrears in insurance premiums for the two years immediately preceding the bid submission deadline (for [5] and [6], two insurance years). ① Employees' Pension Insurance ② Health Insurance (managed by the Japan Health Insurance Association) ③ Seamen's Insurance ④ National Pension ⑤ Workers' Accident Compensation Insurance ⑥ Employment Insurance Note) For items [5] and [6], if the annual renewal deadline has not yet arrived for the current year, the premiums for the previous year and the year before that will be checked. If the deadline has passed, the premiums for the current year and the previous year will be checked. This applies to cases where installment payments are permitted and the payment deadline has passed. 4. Submission Documents, etc.: (1) Inquiry Form / Contact Person Information: Submit by email by 5:00 PM on November 4, 2024 (Wednesday). Please submit the inquiry form regardless of whether you have questions. Email address: ando.i@nibn.go.jp, saito.hi@nibn.go.jp (2) Competitive Bidding Qualification Confirmation Documents: Those wishing to participate in this general competitive bid must submit documents proving they meet the competitive bidding qualifications in Section 3 of this Bid Explanation Document (*) by 5:00 PM on November 16, 2024 (Monday) at the location specified in 5(1) below. Furthermore, if requested by the Contracting Officer or their representative for explanations regarding these documents, they must comply. (*) The following documents are included: ① Copy of Ministry of Health, Labour and Welfare FY2025/2026 General Competitive (Designated Competitive) Bidding Qualifications ② Company Profile ③ For public interest corporations, documents certifying item 3(7) ④ Affidavit (Affidavit for 3(3) and Affidavit for 3(8)) ⑤ Statement of Insurance Premium Payment (Statement for 3(11)) (3) Bid Submission Deadline: November 17, 2024 (Tuesday) 17:00 (same for mail-in bids). See Section 5 below for details. (4) Bid Withdrawal Form: If not responding, submit by the day before the bid opening (November 17, 2024). (5) Power of Attorney / Annual Power of Attorney: If applicable, bring to the bid opening venue on the bid opening day (November 18, 2024). 5. Bid Form Submission Location, etc.: (1) Bid Form Submission Location, Contract Terms Display Location, and Contact Point: 1-1 Hachimandai, Tsukuba City, Ibaraki Prefecture 305-0843, Primate Research Center, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency, Tsukuba General Affairs Section Phone: 029-837-2054 (2) Bid Form Submission Method: ① The bid form must be prepared using the attached bid form format. If submitted directly, it must be placed in an envelope, sealed, and the envelope must be labeled with the name (or corporate name/trademark for corporations) and "Bid Form Enclosed for Bid Opening on November 18, 2024 - Boiler Replacement Work for Building 7 of the Primate Research Center." ② If submitting by mail (registered mail only), use a double envelope. The outer envelope must be labeled "Bid Form Enclosed for Bid Opening on November 18, 2024 - Boiler Replacement Work for Building 7 of the Primate Research Center." The inner envelope must be labeled with the name, etc., as in the case of direct submission. Send to the address in 5(1) above to arrive by the bid submission deadline. Bids by telegram, facsimile, telephone, or other methods are not permitted. ③ Bidders cannot exchange, modify, or cancel their submitted bid forms. ④ The date on the bid form should be the submission date. (3) Invalid Bids: Bids falling under any of the following categories will be deemed invalid. ① Submitted by a party who does not meet the competitive bidding qualifications stated in this Bid Explanation Document. ② Bids that violate the bidding conditions. ③ Bids submitted by a party who has failed to fulfill their obligations as a bidder. ④ Bid forms with corrected amounts. ⑤ Bid forms lacking the bidder's name or seal. ⑥ Bids in a second round that exceed the previous lowest bid amount. (4) Bid Postponement, etc.: In cases where bidders collude or exhibit disruptive behavior, and it is deemed that fair competitive bidding cannot be conducted, the bid may be postponed or canceled. (5) Bidding by Agent: ① If an agent is bidding, the bid form must include the name, trade name, or trademark of the competitive bidder, an indication that the bidder is an agent, and the name of the agent, along with their seal. A power of attorney must be submitted by the bid opening. ② A bidder or their agent cannot act as an agent for another bidder in this service contract bid. 6. Bid Opening and Post-Bid Procedures: (1) Bid Opening Date and Time and Location: November 18, 2024 (Wednesday) 11:00 AM, Primate Research Center, National Institutes of Biomedical Innovation, Health and Nutrition, Food and Drug Safety Agency, Joint Use Management Building, Seminar Room, 1-1 Hachimandai, Tsukuba City, Ibaraki Prefecture (2) Bid Opening: ① The bid opening will be conducted with the presence of the bidder or their agent. However, if the bidder or their agent is not present, a staff member unrelated to the bidding process will be present. ② Bidders or their agents cannot enter the bid opening venue after the bid opening time. ③ When entering the bid opening venue, bidders or their agents must present or submit documents proving their competitive bidding qualifications, identification, or power of attorney upon request from the bidding staff. ④ Bidders or their agents cannot leave the bid opening venue except in cases of unavoidable circumstances recognized by the Contracting Officer. ⑤ If, after opening the bids, no bid meets the estimated price limit, a second round of bidding will be conducted. (3) Method of Determining Successful Bidder: ① The bidder who submits a bid that meets the conditions specified in the announcement and bid explanation document. ② The bidder who submits the lowest valid bid within the limits of the estimated price established in accordance with Article 41 of the Accounting Regulations and Article 16, Paragraph 1 of the Contract Administration Manual. ③ The bidder with the lowest bid price among the competitive bidders. ④ The bidder who can reliably perform the work and sincerely adhere to the contract terms, as determined by the Contracting Officer. (4) If there are multiple bidders meeting the successful bid conditions: If there are multiple bidders meeting the successful bid conditions specified in the preceding paragraph, a lottery will be held among those bidders to determine the successful bidder. If a bidder cannot draw the lottery, a staff member unrelated to the bidding process will draw the lottery on their behalf to determine the successful bidder. (5) Contract Creation: ① Upon determining the successful bidder, the contract shall be concluded without delay.