7. Rumoi Development and Construction Department On-site Snow Removal Services (Unit Price Contract)

7. Rumoi Development and Construction Department On-site Snow Removal Services (Unit Price Contract) We will conduct a public competitive bidding as follows. 1. Matters subject to competitive bidding a. b. c. d. 2. Competitive Bidding Participation Qualifications a. b. (a) Distribution Period: As described in the attached table. (b) Location and Method: Distribution period, location, and method of public notice documents. (7) Must possess qualifications determined by the ordering party based on the provisions of Article 73 of the Financial Affairs Law. If the ordering party sets qualifications necessary for this procurement, they will be described in the attached table. Bid Announcement Rumoi Development and Construction Department On-site Snow Removal Services (Unit Price Contract) (Electronic Bidding and Electronic Contract Target Project) From Reiwa 9, March 31 Until the day after contract conclusion Expenditure Authorization Officer: Director of Rumoi Development and Construction Department If there are changes to the articles of incorporation, officers, etc., due to decisions, etc., submit a change notification for the competitive participation qualification examination application (4). During the period from the deadline for submission of application documents to the date of bid opening, the bidder must not be subject to a suspension of bidding based on "Measures for Suspension of Bidding for Hokkaido Development Bureau Goods and Other Contracts" (December 18, Reiwa 13, North Development Bureau Meeting No. 611) or "Measures for Suspension of Bidding for Hokkaido Development Bureau Construction Contracts, etc." (April 1, Showa 60, North Development Bureau Construction No. 1). (5) Must not be a person whose management is substantially controlled by a gangster or equivalent, as requested for exclusion from Ministry of Land, Infrastructure, Transport and Tourism public works projects by the police authorities, and such status must be ongoing. (6) Must have directly downloaded the public notice documents from the electronic procurement system or received them from the ordering party. If it is difficult to use the electronic procurement system and a "Paper Bidding Participation Request" (Form 1) is submitted to the ordering party ("Expenditure Authorization Officer," hereinafter the same), paper bidding is possible. Submit this together with the application documents, etc., in Section 3. Hereinafter, in this announcement, descriptions related to paper bidding are all based on the premise of submitting a paper bidding participation request to the ordering party. (1) Must not fall under the provisions of Articles 70 and 71 of the Imperial Ordinance on Budget, Settlement, and Accounting (Showa 22, Imperial Ordinance No. 165; hereinafter referred to as "Financial Affairs Law"). (2) Must possess competitive bidding qualifications in the Hokkaido region as described in the attached table, in the Ministry of Land, Infrastructure, Transport and Tourism Competitive Bidding Qualifications (All Ministries Unified). (3) Must not be a person who has filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Law (Reiwa 14, Law No. 154) or filed for commencement of reconstruction proceedings under the Civil Rehabilitation Law (Heisei 11, Law No. 225). However, those for whom a decision to commence rehabilitation or reconstruction proceedings has been made must submit the following documents: Copy of Decision to Commence Rehabilitation Proceedings or Decision to Commence Reconstruction Proceedings. The electronic procurement system can be used from the following website. Procurement Portal: https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 Mid-term changes to paper bidding after procedures using the electronic procurement system are generally not permitted. However, exceptions may be made if there are unavoidable circumstances on the bidder's side and the ordering party deems that it will not affect the overall bidding process. (5) Electronic Bidding and Electronic Contract Download Method (Even those who prefer paper bidding can download from the electronic procurement system) can be found on the following Hokkaido Development Bureau website. Also, questions regarding public notice documents will be answered using the download function, so please be sure to check "Send update notification emails" when downloading. https://www.hkd.mlit.go.jp/rm/keiyaku/f6h4sv0000000i3g-att/s2j3ut0000001u2j.pdf If it is difficult to obtain documents through the electronic procurement system due to unavoidable reasons, please contact us. Contact information is provided in the attached table. (1) Subject Matter (2) Procurement Details (3) Performance Period (4) Performance Location As per public notice documents As per public notice documents October 21, Reiwa 8 Tomohiro Tsuda Documents will be provided through the electronic procurement system. This project is subject to submission of competitive participation qualification confirmation application and competitive participation qualification confirmation documents (hereinafter referred to as "Application Documents, etc."), bidding, and contract through the electronic procurement system. Please note the following points when participating in the bidding. 3. Confirmation of Competitive Bidding Participation Qualifications, etc. a. b. c. d. a. b. c. d. 4. Questions regarding public notice documents 5. Bid Submission Method, etc. a. b. Submit through the electronic procurement system. However, in the case of paper bidding, submit by mail, etc. (submission by email is not permitted). In this case, the bid form should be placed in an envelope, sealed, and the envelope should be marked with the company name or name (or individual's name), the bid item name, and the bid opening date. (2) Submission of Application Documents, etc. (a) Submission by hand or mail (b) Date of dispatch, company name, contact person's name, and phone number (c) File format (a) Application documents should be in one of the formats specified in the attached table, and the total file size should not exceed 50MB. Also, do not use functions that are lost when saving the file during creation. (b) If there are multiple files, compress them into one file, and the compression format shall be limited to one of the formats specified in the attached table. Do not use self-extracting format. (c) Always update virus check software to the latest data and perform a virus check before submission. If complete virus removal cannot be performed, submit the documents in writing by hand or mail. If the total size of attached files exceeds 50MB when submitting application documents, etc., through the electronic procurement system, submit all necessary documents in person or by mail to the location specified in the attached table. Split submission with the electronic procurement system is not permitted. When submitting by hand or mail, send a document (free format) with the following content using the electronic procurement system as reference material: (a) Indication of submission by hand or mail (b) List of documents submitted by hand or mail (c) Number of documents submitted by hand or mail (1) Those who wish to participate in this bid must submit the following documents along with the "Competitive Participation Qualification Confirmation Application" (Form 2) to prove that they possess the competitive participation qualifications specified in Section 2, and must receive confirmation from the ordering party regarding the presence or absence of competitive participation qualifications. The application documents, etc., must be submitted through the electronic procurement system. However, if a "Paper Bidding Participation Request" (Form 1) is submitted to the ordering party along with the application documents, etc., it can be submitted in person, by mail, etc. (mail includes registered mail or mail service provided by private businesses as defined in Article 2, Paragraph 6 or 9 of the Act on Transmission of Private Mail, etc. (Law No. 99 of 2002) (limited to mail with delivery record)) Or by email to the location specified in the attached table. If submitting by email, the requirements for omitting the seal must be met. (5) Other Acceptance Period: As described in the attached table. Submit to the URL in 1(5)e for the electronic procurement system. For paper bidding, submit to the location specified in the attached table. (3) Bid Submission Method Submitters of application documents, etc., must respond to requests for explanation or consultation from the ordering party regarding the submitted documents until the bidding date. (1) If there are questions regarding these public notice documents, submit them by email, and the content of the questions should be included in the email body. Submission period, etc., are described in the attached table. (2) The answer to the questions will be provided through the procurement document download function of the electronic procurement system. For those who received the public notice documents by means other than the electronic procurement system, they will be provided by other means. (1) The method of filling out and the deadline for bid forms using the electronic procurement system or paper bidding (mail, etc.) are described in the attached table. (2) Bid Submission Location (4) If you wish to participate with specifications different from those described in the specifications for the procured goods, submit a "Equivalent Product Confirmation Form" (Form 4) and receive confirmation. Delivery of non-conforming products that have not been confirmed is not permitted. Submission method is described in the attached table. Expenses incurred for the preparation and submission of application documents, etc., and for bidding shall be borne by the submitter. Submitted application documents will not be returned. Furthermore, the ordering party shall not use submitted application documents for purposes other than confirming competitive participation qualifications without the submitter's permission. Replacement or resubmission of application documents, etc., after the acceptance deadline is not permitted. (3) The results of the confirmation of competitive participation qualifications will be notified through the electronic procurement system. For those participating in paper bidding, notification will be sent in writing. Notification date is described in the attached table. Copy of Qualification Examination Result Notification (2(2)) For those applying for competitive participation qualifications, attach a copy of the qualification examination application or a hard copy of the email screen confirming receipt of the application, and submit a copy of the qualification examination result notification to the email address in 4(1) of the attached table by the bid opening time. If not submitted, the bid made by such person will be invalid. Documents certifying 2(7) (a) b. c. d. a. b. c. d. 6. Bid Opening, etc. 7. Method of Deciding the Successful Bidder 8. Other a. b. (5) Regarding the Electronic Procurement System (2) Language and Currency Used in Bidding and Contract Procedures: Japanese language and Japanese currency. (3) Bid Bond and Contract Deposit: Exempt. (4) Requirement for Contract Creation: Required (to be created according to the attached draft contract). When conducting electronic contracts using the electronic procurement system, create the contract according to the procedures specified by the electronic procurement system. If paper contract is desired, create a "Paper Contract Method Request" (Form 3) and submit it together with the competitive participation qualification confirmation application in 3(1). Investigations such as fact-finding will be applied to projects where a survey standard price is set. Furthermore, bidders who do not cooperate with the survey will have their bids invalidated, and measures such as suspension of bidding will generally be taken. (3) If there are two or more bids that are equal to the successful bid price, the successful bidder will be determined by electronic lottery. The electronic procurement system implements an electronic lottery function to improve user convenience. To conduct an electronic lottery, a number from 000 to 999 set by the bidder is required. Therefore, businesses using electronic bidding should enter the electronic lottery number in the electronic procurement system, and businesses using paper bidding should write the electronic lottery number on the paper bidding participation request. (1) Bidders must carefully read the Hokkaido Development Bureau Competitive Contract Bidding Instructions and the Electronic Procurement System Operation Standards. (5) The number of bid executions is generally limited to two. If a successful bidder is not decided within the said number of bids, the procedure will generally not transition to a discretionary contract based on the provisions of Article 99-2 of the Financial Affairs Law. (1) The successful bid will be decided by the lowest price bidding method. The successful bidder will be the one who submitted the lowest valid bid within the range of the estimated price established by Article 79 of the Financial Affairs Law. However, if it is recognized that the content of the contract cannot be properly fulfilled by the bidder with the lowest bid price, or if it is deemed extremely inappropriate to conclude the contract with that person as it would disrupt the order of fair trade, the bidder with the next lowest bid price within the range of the estimated price may be selected as the successful bidder. (2) If a bid below the survey standard price stipulated in Article 85 of the Financial Affairs Law is submitted, the bid will be "held," and an investigation will be conducted in accordance with Article 86 of the Financial Affairs Law. (2) Bid Opening Location: As described in the attached table. (3) Bidders or their agents using paper bidding must be present at the bid opening. If the bidder or their agent is not present at the bid opening, the bid opening will be conducted with the presence of staff not involved in the bidding. (4) If the first bid is unsuccessful, a second round of bidding will commence. For bidders using the electronic procurement system, a re-bid notification will be sent approximately 30 minutes after the bid opening time, so please wait by your computer. Also, if the bid opening process takes time and exceeds the scheduled time, the ordering party will contact you. If you do not participate in the second round of bidding when you are not present at the first bid opening for paper bidding, you will be deemed to have no intention of participating in the second round of bidding and will be considered to have withdrawn. (5) Cancellation of Bidding Procedures, etc. If it is deemed impossible to conduct the bidding fairly, the bidder may be prevented from participating in the bidding, or the bidding may be postponed or canceled. (6) Notes on Bidding Bid forms that do not fall under 5(4) will be considered valid bid forms, and claims of invalidity due to errors in bid amounts or calculation mistakes will not be accepted. Furthermore, if the contract is withdrawn after the successful bid decision, measures such as suspension of bidding may be taken. (1) Bid Opening Date and Time: As described in the attached table. If the police are notified or cooperate with investigations due to the actions of (a) and (b), promptly report the details in writing to the ordering party. Failure to comply with actions (a) and (b) may result in suspension of bidding. If damage such as delays in the construction schedule occurs due to undue intervention by gangsters, etc., in this matter, consult with the ordering party. (8) Strive to respect human rights in accordance with the "Guidelines for Respecting Human Rights in Responsible Supply Chains" (Decision of the Inter-Ministerial Meeting for Promoting Policies of Related Ministries and Agencies for Implementing the Action Plan on Business and Human Rights, September 13, Reiwa 4).