FY2025 Disaster Prevention Information Network Project: Purchase of Emergency Pumps (Generators)

FY2025 Disaster Prevention Information Network Project: Purchase of Emergency Pumps (Generators) Procurement Item Number 0000000000000627716 Procurement Type: Public Invitation for Bids (Excluding WTO) Classification: Goods and Services Procurement Procurement Item Name: FY2025 Disaster Prevention Information Network Project: Purchase of Emergency Pumps (Generators) Publication Start Date: October 20, 2024 Publication End Date: November 13, 2024 Procurement Organization: Ministry of Agriculture, Forestry and Fisheries Procurement Organization Location: Kumamoto Prefecture Announcement Content: Public Invitation for Bids We hereby announce a public invitation for bids as follows. October 20, 2024 Appointed Disbursing Officer, Director of the Land Improvement Technology Office, Kyushu Regional Agricultural Administration Office, Hiroshi Murayama 1. Matters for Competitive Bidding (1) Subject: FY2025 Disaster Prevention Information Network Project: Purchase of Emergency Pumps (Generators) (2) Items and Quantities: As per specifications (3) Delivery Period: From the contract signing date until March 19, 2027 (Friday) (4) Delivery Location: As per specifications 2. Qualifications Required for Bidders (1) Not falling under the provisions of Article 70 of the Order for the Execution of Budget, Revenue and Expenditure (Imperial Ordinance No. 165 of 1947). However, minors, persons under guardianship, or persons under assistance who have obtained the necessary consent from their legal representative, guardian, or assistant for contract conclusion fall under the special circumstances in the same article. (2) Not falling under the provisions of Article 71 of the Order for the Execution of Budget, Revenue and Expenditure. (3) Must be a qualified bidder in the Kyushu/Okinawa region, with a grade of "A, B, C, or D" in "Sales of Goods" in the FY2025/2026/2027 Ministry of Agriculture, Forestry and Fisheries Competitive Bidding Qualifications (Unified Nationwide). (4) Must not be under a suspension of designation based on the "Kyushu Regional Agricultural Administration Office Rules on Suspension of Designation for Contracts for Manufacturing of Goods, Purchase of Goods, and Services, etc." (Notice No. 26 Kyusho Sogo No. 548, October 23, 2014) from the contracting officer, etc., during the period from the submission deadline for certificates and other documents as specified in 6.(3) below to the bid opening time specified in 9.(2) below. 3. Use of "Procurement Portal" This is an item subject to the Government Electronic Procurement System (GEPS) on the "Procurement Portal" for the submission of certificates and other documents for confirmation of competitive bidding qualifications and for bidding (hereinafter referred to as "Electronic Bidding System"). https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 However, those who find it difficult to use the electronic bidding system may submit certificates and other documents and bid in person or by mail (hereinafter referred to as "Paper Bidding System"). In the event of trouble due to system failures or other unavoidable circumstances in the Government Electronic Procurement System (GEPS), the bid opening date and time may be changed, or paper bidding may be substituted. 4. Bidding Method (1) Bidding shall be conducted through the Government Electronic Procurement System (GEPS), except for the paper bidding method. In this service, in addition to individual business owners, individuals authorized by bidders through delegation, etc., can also perform electronic bidding using their My Number Card. (2) The bid amount shall be the total amount including all related expenses for the subject matter. (3) For the purpose of determining the successful bid, the bid price will be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders shall write the amount equivalent to 100/110 of the estimated contract amount on their bid form, regardless of whether they are taxable or non-taxable for consumption tax and local consumption tax. 5. Location for Inspection of Contract Terms, etc., and Method of Obtaining Bid Explanation Documents, etc. (1) Location for Inspection of Contract Terms and Inquiries: Shomu-ka Keiri-kakari (General Affairs Division, Accounting Section), Land Improvement Technology Office, Kyushu Regional Agricultural Administration Office, 4-5-7 Higashi-machi, Higashi-ku, Kumamoto City, 862-0901 Phone: 096-367-0411 Email: dogi_keiyaku100@maff.go.jp (2) Department in Charge of Bidding Procedures, etc.: Shomu-ka Keiri-kakari (General Affairs Division, Accounting Section), Land Improvement Technology Office, Kyushu Regional Agricultural Administration Office, 4-5-7 Higashi-machi, Higashi-ku, Kumamoto City, 862-0901 Phone: 096-367-0411 (3) Distribution of Bid Explanation Documents, etc.: Bid explanation documents and other related materials for this item can be obtained by searching for this item on the "Procurement Portal" site and entering or selecting the necessary information to download. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 Documents can be downloaded until the bid opening date. If obtaining the documents is difficult, they will be distributed at the location specified in (1) above from October 20, 2024 (Tuesday) at 9:00 AM to November 4, 2024 (Wednesday) at 5:00 PM (excluding administrative holidays as defined in Article 1 of the Act on National Holidays (Act No. 91 of 1988)). If you wish to receive them by mail, please inquire within the specified period. (4) If you have any questions regarding this matter, please inquire in accordance with item 6.(4) of the bid explanation document. (5) Date and Time of Bid Explanation Meeting: Not to be held. 6. Obligations Required of Bidders (Submission of Certificates, etc.) Bidders wishing to participate in the bidding shall submit certificates, etc., as listed in item 7.(1) of the bid explanation document. The submission method and deadline are as follows: (a) Submission Method for Electronic Bidding: Submit via the Government Electronic Procurement System (GEPS) on the "Procurement Portal" site. (b) Submission Method for Paper Bidding (In Person or by Mail): Submit in person or by registered mail to the person in charge specified in 5.(1). (c) Submission Deadline: Must arrive by November 5, 2024 (Thursday) at 12:00 PM. 7. Review of Certificates, etc. (1) Those who have submitted the certificates, etc., as per 6. must respond if requested by the contracting authority for explanation for review. (2) The results of the review of certificates, etc., will be notified by November 9, 2024 (Monday). Only those certified as capable of performing the contract will be allowed to participate in the bidding. The review results will be notified via the electronic procurement system (GEPS). For those bidding via paper bidding, notification of disqualification will be sent in writing by November 9, 2024 (Monday) only to those deemed not to meet the required standards. 8. Bid Submission Period (1) For Electronic Bidding: Bid via the Government Electronic Procurement System (GEPS) from November 10, 2024 (Tuesday) at 9:00 AM to November 13, 2024 (Friday) at 9:50 AM. (2) For Paper Bidding (In Person): Come to the bid opening location on November 13, 2024 (Friday) at 9:50 AM and bid according to the instructions of the bidding staff. (3) For Paper Bidding (By Mail): Mail to the person in charge specified in 5.(2) by registered mail in a double envelope, marked "Confidential," to arrive by November 10, 2024 (Tuesday) at 5:00 PM (the business day before the bid opening). Bids that do not arrive by the deadline will be considered invalid. 9. Location and Date/Time of Bid Opening (1) Location: Conference Room, Land Improvement Technology Office, Kyushu Regional Agricultural Administration Office, 4-5-7 Higashi-machi, Higashi-ku, Kumamoto City, 862-0901 (2) Date and Time: November 13, 2024 (Friday) at 10:00 AM. 10. Invalid Bids Bids submitted by persons who do not meet the required qualifications for competitive bidding stated in this announcement, bids with false statements in certificates, etc., bids that violate bidding conditions, and other bids falling under Article 7 of the Kyushu Regional Agricultural Administration Office Rules for Competitive Bidding Contracts are invalid. 11. Bid Bond and Contract Deposit: Exempt. 12. Language and Currency Used in Contract Procedures: Japanese and Japanese currency. 13. Method of Determining the Successful Bidder: The bidder who submits the lowest valid bid within the range of the estimated price prepared in accordance with Article 79 of the Order for the Execution of Budget, Revenue and Expenditure shall be the successful bidder. 14. Requirement for Contract Document: Required. 15. Other: Matters not described in this announcement shall be as per the bid explanation document. Announcement is made as above. Notice: 1. For the purpose of maintaining ethical conduct in procurement by the Ministry of Agriculture, Forestry and Fisheries, in accordance with Articles 10 and 11 of the Ministry of Agriculture, Forestry and Fisheries Ethical Conduct Regulations for Contracting Officers (Ministry of Agriculture, Forestry and Fisheries Directive No. 22 of 2007), any improper influence from a third party will be refused, the content (date, time, name of influencer, and nature of influence) will be recorded, and reported to the Ethical Conduct Committee for Contracting Officers (hereinafter referred to as "the Committee") established under Article 9 of the same regulations. If the Committee determines that the influence was improper after investigation and analysis, it will be made available for viewing and published on the website of the institution establishing the Committee. https://www.maff.go.jp/kyusyu/hachu/hattyuusyakoukikoukihojitaisaku/230207.html (Improper Influence) a. Request for setting of favorable competitive bidding qualifications. b. Request to be designated or not to designate others in a designated competitive bid. c. Request to be awarded the contract or not to award it to others. d. Inquiries about design amounts, estimated prices, quoted prices, or investigation standard prices for the low-bid price investigation system before public announcement. e. Inquiries about technical scores in the comprehensive evaluation bidding system before public announcement. f. Inquiries about planned procurements before public announcement. g. Inquiries about bidders before public announcement. h. Other requests or inquiries that may lead to preferential treatment or disadvantage for specific parties. 2. In accordance with the "Basic Policy on Economic and Fiscal Management and Reform 2020" (Decision of the Cabinet, July 17, 2020), the Ministry of Agriculture, Forestry and Fisheries is working to reduce the use of written documents, seals, and face-to-face interactions, including the omission of seals. 3. The Ministry of Agriculture, Forestry and Fisheries promotes electronic bidding and electronic contracts using the electronic procurement system. For details, please visit the Procurement Portal website. https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 Procurement Document 1 Procurement Document 1 Download URL Procurement Document 2 - Procurement Document 3 - Procurement Document 4 - Procurement Document 5 -