Mail Deadline: July 3, Cleaning Services Contract for Kadoma Municipal Kadoma History Museum

Mail Deadline: July 3, Cleaning Services Contract for Kadoma Municipal Kadoma History Museum
1. Reiwa 8 Mail-based General Competitive Bidding Implementation Guidelines: The following mail-based general competitive bidding will be held. Those wishing to participate should submit the necessary documents according to these guidelines. June 19, Reiwa 8 Kazutaka Miyamoto, Mayor of Kadoma City. Details: 1. Matters for Bidding (1) Item Name: Cleaning Services Contract for Kadoma Municipal Kadoma History Museum (2) Performance Location: Kadoma Municipal Kadoma History Museum, 11-1 Tsukidemachi, Kadoma City (3) Outline: Cleaning services as specified in the specifications. (4) Contract Period: a. Contract Period: From the contract date to July 31, Reiwa 9. b. Service Period: From August 1, Reiwa 8 to July 31, Reiwa 9. c. This service is a long-term continuous contract based on the Ordinance on Long-Term Continuous Contracts for Kadoma City (Heisei 17 Kadoma City Ordinance No. 3). If the budget for the following fiscal year is reduced or cut, the contract will be amended or canceled. (5) Other: Bidding for this service contract will be conducted with the estimated price publicly announced. No minimum reserve price will be set. Estimated Price: 2,000,000 yen (excluding consumption tax and local consumption tax). 2. Qualifications Required for Bidders: Bidders who meet all of the following requirements and whose qualifications are confirmed will be eligible. (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order. (2) Must not have filed or had filed against them an application for commencement of rehabilitation proceedings under Article 21, Paragraph 1 or 2 of the Civil Rehabilitation Act (Heisei 11, Act No. 225). However, for those who have received a decision to commence rehabilitation proceedings under Article 33, Paragraph 1 of the same Act, if a decision to approve the rehabilitation plan under Article 174, Paragraph 1 of the same Act has become final, they will be deemed as not having filed or had filed against them an application for commencement of rehabilitation proceedings. (3) Must not have filed or had filed against them an application for commencement of rehabilitation proceedings under Article 17, Paragraph 1 or 2 of the Corporate Rehabilitation Act (Heisei 14, Act No. 154) (including applications for commencement of rehabilitation proceedings under the former Company Rehabilitation Act (Showa 27, Act No. 172) pursuant to Article 2 of the supplementary provisions of the same Act (hereinafter referred to as "old rehabilitation cases")). However, for those who have received a decision to commence rehabilitation proceedings under Article 41, Paragraph 1 of the same Act (including decisions to commence rehabilitation proceedings under the former Act based on old rehabilitation cases), if a decision to approve the rehabilitation plan under Article 199, Paragraph 1 of the same Act (including decisions to approve the rehabilitation plan under the former Act based on old rehabilitation cases) has been made, they will be deemed as not having filed or had filed against them an application for commencement of rehabilitation proceedings. (4) Must not be subject to bid suspension measures based on the Kadoma City Ordinance on Suspension of Bidding for Construction Works, etc. (Enforced December 6, Heisei 18), or not meet the requirements for measures listed in the attached table of the same ordinance. (5) Must not be subject to exclusion from bidding based on the Kadoma City Ordinance on Exclusion of Gangsters from Public Works, etc. (Enforced June 1, Heisei 24), or not meet the requirements for measures listed in the attached table of the same ordinance. (6) Must not be a person who is deemed significantly inappropriate to participate due to reasons similar to those listed in the preceding items. (7) Must be registered as a bidder for "e. Building Cleaning, etc." under "1. General Management Services, Security Services, Reception Services, Cleaning Services, etc." for general commissioned work and goods in the current fiscal year. (8) Must have concluded and faithfully performed contracts for similar services with the national government or other local public entities with a contract amount equal to or exceeding the estimated price of this work (2,200,000 yen including tax) from April 1, Reiwa 3 to the application deadline, or with Kadoma City with a contract amount equal to or exceeding half of the estimated price of this work (1,100,000 yen including tax) during the same period. 3. Bidding Application and Bidding Procedures: Those wishing to participate in this bidding shall submit the necessary documents for bidding participation by mail to the designated mailing address within the designated mailing period and by the designated method. (1) Distribution of Bidding Participation Documents: Bidding participation related documents will be distributed for download from the "Bidding and Contract Information" section of the Kadoma City website (https://www.city.kadoma.osaka.jp/) and also distributed as follows. a. Documents to be Distributed: (a) General Competitive Bidding Application Form (Form A) (b) Specifications (c) Bid Form (Form 1) (d) Questionnaire/Answer Sheet (Form C) (e) Bidding Participation Application Withdrawal Form (Form E) (f) Mail Bidding Bid Opening Witness Application Form (Form G) (g) Witness Authorization Form (Form H) (h) Contract Deposit Exemption Application Form (for successful bidder only) (i) Electronic Contract Intent Confirmation and Email Address Notification Form (for successful bidder only) (j) Inner Envelope Label b. Distribution Period and Hours: From the date of notification until Friday, July 3, Reiwa 8 (excluding Sundays and Saturdays) from 9:00 AM to 5:30 PM (excluding 12:00 PM to 1:00 PM). c. Distribution Location: Kadoma Municipal History Museum, 11-1 Yanagicho, Kadoma City. (2) If there are questions regarding the specifications, submit a Questionnaire/Answer Sheet (Form C) to the contact person in b. below within the period specified in a. above via email. After sending the email, please contact by phone to confirm. a. Period: From the date of notification until Friday, June 26, Reiwa 8, 5:30 PM. Phone contact after sending is from 9:00 AM to 5:30 PM daily (excluding Sundays and Saturdays, and excluding 12:00 PM to 1:00 PM). b. Contact Information: Kadoma Municipal History Museum, 11-1 Yanagicho, Kadoma City. Phone: 06(6908)8840 Email Address: kys10@city.kadoma.osaka.jp c. Answers to Questions: Answers to questions will be posted on the Kadoma City website (https://www.city.kadoma.osaka.jp/) as needed by Tuesday, June 30, Reiwa 8. However, if there are no questions, nothing will be posted. (3) Submission Method, etc.: Bidders wishing to participate must submit the required documents by mail to the mailing address in c. below within the mailing period specified in b. using the method specified in a. a. Mailing Method: Must be either registered mail or certified mail. Other mailing methods will not be accepted. b. Mailing Period: From the date of notification until Friday, July 3, Reiwa 8 (must arrive by the end of the day). Submission documents mailed outside of this period will not be accepted for any reason. c. Mailing Address: Postal Code 571-0041, Kadoma Municipal History Museum, 11-1 Yanagicho, Kadoma City. d. Documents to Submit: (a) General Competitive Bidding Application Form (Form A) (b) Bid Form (Form 1) (c) Copy of documents (contracts, etc.) confirming fulfillment of the conditions in 2(8). e. Submission Method and Bidding Method: Envelopes for submission documents should generally be of the following specifications. The inner envelope for the bid form (hereinafter referred to as "inner envelope") shall be size 4 (90mm x 205mm). The outer envelope for mailing bidding participation related documents (hereinafter referred to as "outer envelope") shall be size 3 (120mm x 235mm) or size 2 (240mm x 332mm). (a) The inner envelope shall contain the bid form (Form 1), be sealed with glue, and the front of the envelope shall be labeled with the bid item name, bidder's company name or name, representative's title and name, marked "Strictly Confidential," and "Bid Form Enclosed" in red ink, and sealed with the representative's seal. Alternatively, the "Inner Envelope Label" may be created and attached. Bids where the item name and sender name on the inner envelope for mailing the bid form differ from the item name and sender name on the enclosed bid form will be invalid. (b) The outer envelope shall contain the General Competitive Bidding Application Form (Form A), the submission documents in 3(3)d(c), and the inner envelope, be sealed with glue, have the mailing address in 3(3)c written on it, be marked "Bidding Related Documents Enclosed" in red ink, and the bid item name, bid opening date, bidder's address, company name or name, representative's title and name written on the front, and sealed. However, if the necessary information is not included or required documents are not enclosed, the application may not be accepted. (c) Mailing shall be done via the outer envelope, and only by registered mail or certified mail. (d) When determining the successful bid, the contract amount will be the amount written on the bid form (Form 1) plus 10/100 of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract desired amount on the bid form, regardless of whether they are taxable or tax-exempt for consumption tax and local consumption tax. (e) The number of bids for this tender is one. Bids submitted with multiple bid forms for the same item will be invalid. (f) Please keep the "Sender's Copy" carefully until after the bid opening. The delivery status of mail can be checked by contacting the post office or by visiting the post office website using the acceptance number written on the mail receipt. (g) The mailed inner envelope will be kept unopened until the bid opening time after receipt. (h) Costs incurred in preparing documents shall be borne by the bidder. (i) Submitted documents mailed will not be returned. (4) Bidding Participation Qualification Confirmation Results: Bidding participation qualifications will be assessed based on the submitted application documents. The results of the qualification confirmation will be published on the Kadoma City website (https://www.city.kadoma.osaka.jp/) indicating only whether the number of qualified bidders has reached one. Applicants who are not deemed qualified will be notified individually by email with reasons. This public announcement and notification will serve as the notification of qualification confirmation results for those deemed qualified. The number of qualified bidders and unqualified bidders, and their company names, will not be published. a. Publication Date: Tuesday, July 7, Reiwa 8. 6. If a bidder loses their qualification to participate by the bid opening date, their bid will not be opened. c. If the number of qualified bidders is less than one after the qualification confirmation, the results of the qualification confirmation will not be published. 4. Bid Bond: Exempted according to Article 7, Item 3 of the Kadoma City Contract Regulations (Showa 39 Kadoma City Ordinance No. 7). 5. Withdrawal of Bidding Application: If withdrawing the bidding application after mailing the bidding documents, submit the Bidding Participation Application Withdrawal Form (Form E) in person or by mail to the bidding document mailing address by the bid opening time. If mailing by the bid opening time is not possible, send it by email by the bid opening time and submit the original by mail later. Note that it is not possible to change, replace, or withdraw only the mailed bid form and cost breakdown without withdrawing the bidding application. 6. Bid Opening Execution: (1) The bid opening for this tender will be conducted at the following date and time and location, with at least one witness or a city employee unrelated to the bidding procedures present. a. Date and Time: Thursday, July 9, Reiwa 8, 2:00 PM. b. Location: Kadoma City Hall, Main Building, 3rd Floor, Bidding Room, 1-1 Nakamachi, Kadoma City. (2) Selection of Witnesses: Witnesses will be selected from among bidders who have sent the Mail Bidding Bid Opening Witness Application Form (Form G) by email within the period specified in a. below, up to two individuals in order of receipt. a. Period for Witness Application: From the date of public announcement of bidding participation qualification confirmation until Thursday, July 8, Reiwa 8, 5:30 PM. Phone contact after sending is from 9:00 AM to 5:30 PM daily (excluding Sundays and Saturdays, and excluding 12:00 PM to 1:00 PM). b. Mailing Address for Witness Application Form: Same as 15. c. If a person other than the bidder themselves wishes to attend as a witness, they must bring the Witness Authorization Form (Form H) to the bid opening. d. Selected witnesses will generally be contacted by phone. (3) Determination of Successful Bidder: a. In this tender, the successful bidder will be the one who submits the lowest bid within the limit of the estimated price, or if a minimum reserve price is set in advance according to Article 167-10, Paragraph 2 of the Local Autonomy Act Enforcement Order, the one who submits the lowest bid at or above the minimum reserve price within the limit of the estimated price. b. If there are two or more bids with the same lowest amount, the successful bidder will be determined by lottery. 7. Publication of Bidding Results, etc.: (1) The results of the successful bid determination will be notified only to the successful bidder. For other bidders, the results will be published as follows.