FY2026 Ina Higashi Elementary School Toilet Renovation Work Detailed Design Services [Architectural Consultant (1-2 Class 1/2 Architects) (Local Head Office)]

Ina City Public Notice No. 9-85. Form No. 1 (Related to Article 3). Bid Announcement. General competitive bidding will be conducted as follows, in accordance with Article 167-6 of the Local Autonomy Act (Showa 22, Order No. 16) and Article 104 of the Ina City Financial Regulations (Heisei 27, Ina City Ordinance No. 17). Please note that due to the urgent need to carry out the work, the bidding method for this project differs from the usual bidding method. Please read the bid announcement carefully and participate in the bid only after agreeing to its terms. The applicable date for unit prices, etc. (design month) for this project is August, Reiwa 8. The number of bids is two. Date: September 15, Reiwa 8. Mayor of Ina City, Hiroyuki Yoshida. 1. Work Overview: (1) Work Name: FY2026 Ina Higashi Elementary School Toilet Renovation Work Detailed Design Services. (2) Work Location: 1248-1 Sakai, Ina City. (3) Work Outline: Detailed design services, etc., required for renovation work of elementary school toilets. (4) Performance Period: Approximately 107 days from the start date (scheduled until January 29, Reiwa 9). (5) Payment Terms: Advance Payment: In principle, for work with a contract amount of ¥500,000 or more per contract, an advance payment of up to 3/10 of the contract amount can be made in accordance with the provisions of the Ina City Public Works Advance Payment Administration Rules (Heisei 20, Ina City Administrative Ordinance No. 3). 2. Matters Related to Qualifications Required for Participation in General Competitive Bidding: Among those who have qualifications for bidding participation in Ina City construction work, etc., all of the following requirements must be met "from the date of the bid announcement to the date of successful bidder determination." (1) Bidding Qualifications (Common): - Not falling under the provisions of Article 167-4 of the Local Autonomy Act. - Not subject to bidding suspension measures based on the Ina City Construction Work, etc., Bidder Participation Suspension Measures Ordinance (Heisei 27, Ina City Public Notice No. 329). - Registered in the Ina City Construction Consultant Work Bidder Qualification List for Reiwa 7/8/9. - No outstanding taxes in the municipality where the business office is located (including the representative if it is a corporation). (2) Bidding Qualification Industry: "Architectural Consultant." (3) Business Registration Requirements: Must have registered as a Class 1 Architect's Office in accordance with Article 23, Paragraph 1 of the Architects Act (Showa 25, Law No. 202). (4) Assigned Personnel Qualifications: Must be able to assign a Class 1 Architect under the Architects Act as the management engineer. (5) Similar Work Experience Requirements: Not required. (6) Business Office Location Requirements: Must be the head office located within Ina City. (7) Other Participation Qualification Requirements: As of the date of announcement, the number of full-time Class 1 and Class 2 architects must be 2 or fewer (including at least 1 Class 1 architect). 3. Bidding Procedures, etc.: Notes: 1. Viewing hours are from 8:30 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM) on days other than city holidays as stipulated in Article 1, Paragraph 1 of the Ordinance on Holidays of Ina City (Heisei 18, Ina City Ordinance No. 3). 2. Depending on the content of the inquiries, it may take several days to view the answers (posted on the Ina City Official Website). However, answers will be provided by the final answer deadline. 3. Answers to inquiries may include information related to cost estimation for bidding. Please be aware of the inquiry answers up to that date before submitting bid forms, etc. 4. Regardless of whether submitted by mail or in person, cut out the "Outer Envelope and Inner Envelope Label" from "10 Outer Envelope and Inner Envelope Label," write the trade name or company name, contact person's name, and contact person's phone and fax numbers, and paste them onto the front of both the outer and inner envelopes with glue. 5. The bid opening time may be delayed depending on the number of bid items or bidders on the bid opening day. 6. The scheduled successful bidder determination date may change depending on the status of the bidding participation qualification review. 7. Bid results, etc., will be published on the Ina City Official Website and made available for viewing at the Contract Division. Procedures, etc.: Period, Dates, and Deadlines: Place: Design Document Viewing: From Tuesday, September 15, Reiwa 8 to Thursday, October 8, Reiwa 8. Note 1. Ina City Hall, Contract Division, Contract Section, 3050 Shimoshinden, Ina City. Method of Obtaining Design Documents, etc.: Design documents (excluding costs), location map, conditions clarification document, drawings, various calculation sheets, etc.: From Tuesday, September 15, Reiwa 8 to Thursday, October 8, Reiwa 8. Ina City Official Website Address: http://www.inacity.jp/. Question Submission: (Use Form No. 2 for question forms.) From Tuesday, September 15, Reiwa 8 to Tuesday, September 29, Reiwa 8, 5:00 PM. 8 days. Ina City Hall, Contract Division, Contract Section, 3050 Shimoshinden, Ina City. Email or in person. Email address: kei@inacity.jp. Answer Viewing Period: From Wednesday, September 16, Reiwa 8 to Note 2. Final Answer Deadline: Thursday, October 1, Reiwa 8. Ina City Official Website Address: http://www.inacity.jp/. Bid Form Submission Start Date and Bid Form Submission Deadline: ① Bid Form Submission Start Date: Friday, October 2, Reiwa 8. Note 3. ② Bid Form Submission Deadline: Tuesday, October 6, Reiwa 8, 5:15 PM. Note 4. * For mail submission: Limited to registered mail or simplified registered mail. (Submission Location) 〒396-8617 Ina City Hall, Contract Division, Contract Section, 3050 Shimoshinden, Ina City. Bid Opening Date/Time: Thursday, October 8, Reiwa 8, from 09:10 AM. Note 5. Ina City Hall, Contract Division, Contract Section, Room 502 (5th Floor), 3050 Shimoshinden, Ina City. Viewing of Public Calculation Breakdown Sheet: Friday, October 9, Reiwa 8, 09:00 AM - 5:00 PM. Tuesday, October 13, Reiwa 8, 09:00 AM - 3:00 PM. Ina City Hall, Contract Division, Contract Section, 3050 Shimoshinden, Ina City. Request for Clarification of Calculation: Tuesday, October 13, Reiwa 8, by 3:00 PM. Ina City Hall, Contract Division, Contract Section, 3050 Shimoshinden, Ina City. Scheduled Successful Bidder Determination Date: Thursday, October 15, Reiwa 8. Note 6. Publication of Bid Results: The day after the successful bidder determination date. Note 7. 4. Applicability of Local Autonomy Act Article 167-10 Paragraph 2 (Minimum Reserve Price): This bid will establish a minimum reserve price based on the Ina City Low Bid Price Investigation System and Minimum Reserve Price System Guidelines (Heisei 21, Ina City Public Notice No. 43). 5. Method of Determining Successful Bidder, etc.: (1) Bidding participation qualification review and determination of the successful bidder will be conducted after the bid opening. (2) The bidding participation qualification review will be conducted in order from the lowest bid price among those who submitted bids within the limits of the estimated price and minimum reserve price (excluding those deemed likely to be unable to perform the contract appropriately), until one bidder meeting the bidding participation qualification requirements is identified. Those instructed by the Contract Division must submit the documents listed in "7. Bidding Participation Qualification Review Documents" in person within 2 days (excluding holidays) from the day following the instruction date. (3) The successful bidder will be notified by FAX or phone within 3 days (excluding holidays) from the day following the deadline for submission of review documents. (4) Those confirmed to not meet the bidding participation qualification requirements will be notified via a "Notification of Disqualification from Bidding Participation" (hereinafter referred to as "Disqualification Notice"). Those who receive the Disqualification Notice may request an explanation of the reasons for not meeting the bidding participation qualification requirements in writing within 5 days (excluding holidays) from the date of dispatch of the notification. A written response will be provided within 10 days (excluding holidays) from the date of receipt of the request for explanation. 6. Re-bidding: If no successful bidder candidate is found in the initial bid (bid opening) conducted by sealed mail, a re-bid will be conducted immediately at the bid opening location as follows: (1) The number of re-bids is one. (2) Bidders (or their agents) who are not present at the bid opening of the initial bid will be deemed to have withdrawn. (3) Bid forms may be submitted without envelopes. (4) Submission of construction cost breakdown sheets is not required, but they must be submitted promptly after the bid is closed. (5) If the participant is the representative, a business card must be submitted before the bid. If an agent is bidding, a power of attorney must be submitted before the bid. If no successful bidder candidate is found in the re-bid, negotiations for a negotiated contract will be held with the bidder who submitted the lowest price. (The lowest price bidder refers to the bidder with the lowest bid price among those whose bids exceed the estimated price limit.) 7. Bidding Participation Qualification Review Documents: (1) "Regarding Submission of Bidding Participation Qualification Review Documents" (available on the Ina City Official Website; please modify and use for the current submission). (2) Copy of documents proving fulfillment of business registration requirements. (3) Copy of municipal tax payment certificate for the corporation (head office, branch, or business office) (within 3 months) (required only if the address is not in Ina City). (4) Copy of municipal tax payment certificate for the representative (head office, branch, or business office) (within 3 months) (required only if the address is not in Ina City). (5) Copy of documents proving the qualifications of the assigned personnel. (6) Copy of documents proving the continuous employment relationship of the assigned personnel (e.g., supervising engineer's license, resident tax special collection tax amount notification issued by the municipality, employment certificate from the affiliated company, etc.). (7) "Document Proving the Number of Employed Engineers" (Form 3). 8. Other: (1) Regarding construction (work) cost breakdown sheets, please refer to "Regarding Submission of Construction (Work) Cost Breakdown Sheets." The scope of submission is the entire range (all items) of the cost-excluded design documents. (2) Please refer to the "Ina City General Competitive Bidding (Ex Post Facto Review Method) Bidding Manual for Construction Works." 9. Bidding Contact (Inquiries): Ina City Hall, Contract Division, Contract Section, ℡0265-78-4111 (Ext. 2171, 2172). Contacts: Matsuda, Jōtori. 10. Outer Envelope and Inner Envelope Label (Cut along the perforation line and paste onto the front of both the outer and inner envelopes with glue). 11. Bid Envelope Receipt Slip (If submitting bid forms, etc., in person and require proof of submission, fill in the necessary information and cut out and bring.) Cut Bid Envelope Receipt Slip Bid Opening Date: Thursday, October 15, Reiwa 8. Work Name: FY2026 Ina Higashi Elementary School Toilet Renovation Work Detailed Design Services. Work Location: 1248-1 Sakai, Ina City. Trade Name or Company Name: Ina City Hall, Contract Division. Reception Stamp. 〒396-8617 3. Ina City Hall, Contract Division, Contract Section. Bid Opening Date: Thursday, October 15, Reiwa 8. Work Name: FY2026 Ina Higashi Elementary School Toilet Renovation Work Detailed Design Services. Work Location: 1248-1 Sakai, Ina City. Trade Name or Company Name: Contact Person Name: Contact Person Phone Number: Contact Person Fax Number: Bid Form Deadline: Tuesday, October 13, Reiwa 8. Cut Cut Cut Cut. Ina City Construction Department, Urban Development Division. 1/12 Architectural Detailed Design Services Special Specifications. 1. Work Overview: (1) Work Name: FY2026 Ina Higashi Elementary School Toilet Renovation Work Detailed Design Services. (2) Facility Overview: a) Facility Name: Ina Higashi Elementary School. b) Location: 1248-1 Sakai, Ina City. c) Facility Use: Elementary School (Ministry of Land, Infrastructure, Transport and Tourism Notification No. 8, Appendix 2, Item 7, Educational Facilities). (3) Work Content: a) Pre-investigation, planning, architectural design, mechanical equipment, and electrical equipment detailed design services required for toilet renovation work at the elementary school. b) Pre-investigation, planning, architectural design, piping equipment, and wiring equipment detailed design services for the installation of temporary toilets. c) Other work necessary incidental to the execution of the above items, cost estimation work, and consideration of actual construction period. (4) Design Conditions: a) Overview of Toilet Renovation Facilities: (a) Middle School Building (with School Lunch Kitchen and Regular Classrooms): a) Renovation Area: 2nd Floor Regular Classroom Building Toilets. b) Main Structure: Steel Frame. b) Construction Conditions: (a) Estimated Construction Cost: ¥29,000,000 (including tax). * Design must be within the estimated construction cost, and consider price fluctuations, etc. Conduct early consultations with relevant parties regarding construction content, determine specifications, confirm product delivery times, etc., and pay attention to progress without rework. (b) Estimated Construction Period: From June, Reiwa 9 to December, Reiwa 9 (scheduled). * Main construction will be carried out starting from the elementary school summer vacation period (late July to late August). c) Seismic Safety: (a) Apply the "Comprehensive Seismic and Tsunami Design Standards for Government Buildings" (established March 29, Heisei 25, National Planning Bureau No. 126, National Civil Engineering Bureau No. 198, National Building Bureau No. 135) by the Ministry of Land, Infrastructure, Transport and Tourism. (b) Seismic safety of structural components: Class II. (c) Seismic safety of non-structural building components: Class B. (d) Seismic safety of building equipment: Class Otsu. e) Other Conditions: (a) Detailed design, cost estimation, and other work shall be performed in accordance with these specifications and relevant laws and regulations. (b) Conduct close consultations with the supervisor, assistant supervisor, and the school during the design process. 2/12 (c) By around October, Reiwa 8, formulate policies regarding renovation content, equipment specifications, etc., in consultation with the supervisor. (d) Immediately before the construction order (scheduled for April, Reiwa 9), re-estimation of the breakdown sheet (unit price review) may be requested (consultation with supervisor). (e) Basic data necessary for design (existing drawings, CAD data, basic plans, etc.) will be loaned as much as possible. (f) Design with consideration for cost reduction. (g) Conduct on-site surveys, etc. (h) If re-subcontracting detailed design services, prior approval from the supervisor is required. Furthermore, strive to use design offices within the city as cooperative offices. (However, re-subcontracting to parties other than design offices is prohibited.) (i) Design Period: From the start date until January 29, Reiwa 9. (Estimated construction cost will be reported to the supervisor by the end of October, Reiwa 8.) (5) Method of Calculating Work Remuneration: Apply the "Standards for Cost Estimation of Design Services for Government Buildings, etc." (latest edition) and the "Guidelines for Cost Estimation of Design Services for Government Buildings, etc." (latest edition). (Calculated by actual cost plus method.) 2. Work Specifications: Matters not described in these specifications shall be governed by the "Nagano Prefecture Architectural Design Work Common Specifications (Latest Edition)" (Nagano Prefecture Housing and Building Division). (1) Qualifications of Management Engineer, etc. (Items marked with * apply). * a) Management Engineer: The qualifications for the management engineer shall be as follows. If the contractor is an individual, that individual must be assigned. If the contractor is a company or other corporation, an employee of that corporation must be assigned. * Class 1 Architect as defined in Article 2, Paragraph 2 of the Architects Act (hereinafter referred to as "Class 1 Architect"). - Class 1 Architect or Class 2 Architect as defined in Article 2, Paragraph 3 of the Architects Act (hereinafter referred to as "Class 2 Architect").