FY2026 Specific Route Road Improvement Construction, Municipal Road Azukizaka Line [Paving Work Class A (Ina City Main Office) (Including Branch/Office Main Office Treatment) (First to Exit Method No. 2)]

FY2026 Specific Route Road Improvement Construction, Municipal Road Azukizaka Line [Paving Work Class A (Ina City Main Office) (Including Branch/Office Main Office Treatment) (First to Exit Method No. 2)] Announcement No. 9-58, Year 8 of Reiwa, Ina City, Form No. 1 (Related to Article 3) BID ANNOUNCEMENT We hereby announce a general competitive bid as follows, in accordance with Article 167-6 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16) and Article 104 of the Ina City Financial Regulations (2016, Ina City Ordinance No. 17). The unit price application date (design month) for this project is July 1, 2024. There will be two bidding rounds. July 28, 2024 Signed: Hiroyuki Yoshida, Mayor of Ina City 1. Overview of Construction (1) Project Name: FY2026 Specific Route Road Improvement Construction, Municipal Road Azukizaka Line (2) Construction Location: Nagatou, Takato Town, Ina City (3) Construction Details: Pavement improvement L=140.0m, Average Width W=5.0m. Precast U-shaped side ditch L=12m, Precast manhole 1 location, Roadway paving A=690m2, Curb L=65m. (4) Construction Period: Approximately 149 days from the start date (scheduled until January 22, 2025). (5) Payment Terms: a. Advance Payment: Generally, for contracts of 500,000 yen or more, advance payments, including interim advance payments, can be made within 6/10 of the contract amount in accordance with the Ina City Public Works Advance Payment Administrative Procedures Regulations (2008, Ina City Administrative Notice No. 3). b. Partial Payment: Generally, for contracts of 1,000,000 yen or more, partial payments can be made within the scope stipulated by the Ina City Financial Regulations. 2. Qualification Requirements for General Competitive Bidding Participants In addition to having qualifications for bidding on construction work in Ina City, participants must meet all of the following requirements between the "date of bid announcement and the date of successful bidder selection." (1) Bidding Qualifications (Common): - Not falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order. - Not subject to suspension of bidding under the Ina City Notice on Suspension of Bidding for Construction Work Participants (2015, Ina City Notice No. 329). - Listed on the Ina City Construction Work Bidding Qualification List for FY2023, 2024, and 2025. - No outstanding tax payments in the municipality where the company is located (including the representative in the case of a corporation). - Not a construction company that has failed to fulfill the following reporting obligations (excluding those not obligated to report): - Obligation to report under Article 48 of the Health Insurance Act (1922, Act No. 70). - Obligation to report under Article 27 of the Welfare Pension Insurance Act (1954, Act No. 115). - Obligation to report under Article 7 of the Employment Insurance Act (1974, Act No. 116). (2) Bid Qualification Industry and Class: "Paving Work Class A" (3) Construction Experience Requirements: Not required. (4) Assigned Technician Requirements: - Must be able to assign a chief technician. - However, if the total subcontract amount is 50 million yen or more, a supervising technician must be assigned. - If the contract amount is 45 million yen or more, they must be able to assign exclusively. (5) Construction Business Permit Requirements: - Must have a "Paving Contractor" permit. - However, if the total subcontract amount is 50 million yen or more, a specific construction contractor's permit is required. (6) Management Performance Review: - Management performance review results must have a comprehensive evaluation score for paving work. - However, the review standard date must be the latest within 1 year and 7 months from the bid opening date. (7) Business Office Location Requirements: - Must be located in Ina City (including branches/offices treated as main offices). - However, as of the announcement date, 3 years must have passed since the establishment of the main office in the city. (8) Other Bidding Qualification Requirements: - Must have a contract with Ina City for snow removal services in FY2023. 3. Bidding Procedures, etc. Notes: 1. Viewing hours are from 8:30 AM to 5:00 PM, excluding city holidays as defined in Article 1, Paragraph 1 of the Ina City Ordinance on Holidays (2006, Ina City Ordinance No. 3) (excluding 12:00 PM to 1:00 PM). 2. Depending on the content of the questions, it may take several days to view the answers (posted on the official Ina City website). However, answers will be provided by the final answer deadline. 3. Answers to questions may include information related to the estimation for bidding, so please submit your bid documents with the understanding that you have reviewed the answers up to that date. 4. Regardless of whether you mail or bring your bid, please cut out "10. Outer Envelope and Inner Envelope Label Paper," write your company name or trade name, contact person's name, and contact information (phone and FAX numbers), and paste it onto the front of both the outer and inner envelopes with glue. 5. The bid opening time may be delayed depending on the number of projects or bidders on the bid opening day. 6. The scheduled date for selecting the successful bidder may change depending on the status of the bid qualification review. 7. Bid results will be posted on the official Ina City website and made available for viewing at the Contract Division. 4. Applicability of Article 167-10, Paragraph 2 of the Local Autonomy Act Enforcement Order (Minimum Reserve Price) This bid will have a minimum reserve price set in accordance with the Ina City Low Bid Price Investigation System and Minimum Reserve Price System Guidelines (2009, Ina City Notice No. 43). Procedures, etc. | Period, Dates, and Deadlines | Location Viewing of Design Documents | July 28, 2024 (Tuesday) to August 20, 2024 (Thursday) (See Note 1) | Ina City Hall, Contract Division, Contract Section, 3050 Shinnita, Ina City Method of Obtaining Design Documents (Design book (excluding costs), location map, condition statement, drawings, various calculation sheets, etc.) | July 28, 2024 (Tuesday) to August 20, 2024 (Thursday) | Ina City Official Website: http://www.inacity.jp/ Reception of Questionnaires (Use Form No. 2 for questionnaires) | July 28, 2024 (Tuesday) to August 4, 2024 (Tuesday) 5:00 PM (6 days) | Ina City Hall, Contract Division, Contract Section, 3050 Shinnita, Ina City (by email or in person) Email Address: kei@inacity.jp Period for Viewing Answers | July 29, 2024 (Wednesday) to (See Note 2) | Ina City Official Website: http://www.inacity.jp/ Final Answer Deadline | August 6, 2024 (Thursday) Start Date and Deadline for Submission of Bids, etc. ① Start Date for Submission of Bids | August 7, 2024 (Friday) (See Note 3) ② Deadline for Submission of Bids | August 18, 2024 (Tuesday) by 5:15 PM (See Note 4) *For mail delivery, only registered mail or simplified registered mail is accepted. (Submission Address) |〒396-8617 Ina City Hall, Contract Division, Contract Section, 3050 Shinnita, Ina City Bid Opening Date and Time | August 20, 2024 (Thursday) from 9:10 AM (See Note 5) | Ina City Hall, 502 Conference Room (5th Floor), 3050 Shinnita, Ina City Viewing of Publicly Available Cost Breakdown | August 21, 2024 (Friday) 9:00 AM - 5:00 PM | Ina City Hall, Contract Division, Contract Section, 3050 Shinnita, Ina City | August 24, 2024 (Monday) 9:00 AM - 3:00 PM Objection to Cost Calculation | August 24, 2024 (Monday) by 3:00 PM | Ina City Hall, Contract Division, Contract Section, 3050 Shinnita, Ina City Scheduled Date for Successful Bidder Determination | August 26, 2024 (Wednesday) (See Note 6) Public Announcement of Bid Results | The day after the successful bidder is determined (See Note 7) 5. Method of Determining the Successful Bidder, etc. (1) The bid qualification requirements review and the determination of the successful bidder will be conducted after the bid opening. (2) The bid qualification requirements review will be conducted in order from the lowest bid price among those who bid within the limits of the estimated price and minimum reserve price (excluding those deemed likely to not perform adequately). This will continue until one person who meets the bid qualification requirements is confirmed. Therefore, those instructed by the Contract Division must submit the documents listed in "7. Bid Qualification Requirements Review Documents" within 2 days (excluding holidays) from the day after the instruction date. (3) The successful bidder will be notified by FAX or phone within 3 days (excluding holidays) from the day after the deadline for submitting review documents. (4) Those confirmed to not meet the bid qualification requirements will be notified by a "Notice of Disqualification" (hereinafter referred to as the "Disqualification Notice"). Recipients of the Disqualification Notice may request an explanation of the reasons for not meeting the bid qualification requirements in writing within 5 days (excluding holidays) from the day after the dispatch date of the notice. A written response will be provided within 10 days (excluding holidays) from the date the explanation request is received. 6. Re-bidding If there is no successful bidder in the initial sealed-bid mail-in auction (bid opening), a re-bid will be held immediately at the bid opening location as follows: (1) Number of rounds: 1 (2) Bidders (or their agents) not present from the opening of the initial bid will be considered to have withdrawn. (3) Bids can be submitted without an envelope. (4) Submission of the construction cost breakdown is not required, but it must be submitted promptly after the bid closes. (5) If the participant is the representative, a business card must be submitted. If an agent is bidding, a letter of attorney must be submitted before bidding. 7. Bid Qualification Requirements Review Documents (1) "Regarding the Submission of Bid Qualification Requirements Review Documents" (Available on the official Ina City website; please modify for current submission). (2) Copy of "Management Scale Evaluation Results Notification / Comprehensive Evaluation Score Notification" (The latest review standard date within 1 year and 7 months from the bid opening date). (3) Copy of municipal tax payment certificate for the corporation at the head office or branch/business office (within 3 months) (Required only if the address is not in Ina City). (4) Copy of municipal tax payment certificate for the representative of the head office or branch/business office (within 3 months) (Required only if the address is not in Ina City). (5) Copy of documents certifying the qualifications of the assigned technician. (6) Copy of documents certifying the permanent employment relationship of the assigned technician (e.g., supervising technician's license, municipal resident tax withholding notice, proof of employment from the affiliated company). (7) Copy of the assigned technician's "Supervising Technician's License" and "Supervising Technician Training Completion Certificate" (if the total subcontract amount is 50 million yen or more). (8) Copy of "Construction Business Permit Notification" (However, if the total subcontract amount is 50 million yen or more, a specific construction contractor's permit notification). 8. Other (1) For the construction cost breakdown, please refer to "Regarding the Submission of Construction (Work) Cost Breakdown." The scope of submission is up to the main construction cost (page 0-0009) of the cost-excluded design document. (2) Please refer to the "Ina City General Competitive Bidding (Post-Qualification Review) Procedures for Construction Work." (3) This project uses the "First to Exit Method." The target projects and order of successful bidder determination are as shown in the table below. Table of Target Projects for First to Exit Method Order of Successful Bidder Determination | Project Name | Construction Location 1 | FY2026 Specific Route Road Improvement Construction, Municipal Road Mizoguchi Todai Line | Hase, Mizoguchi, Ina City 2 | FY2026 Specific Route Road Improvement Construction, Municipal Road Azukizaka Line | Nagatou, Takato Town, Ina City 9. Bid Contact (Inquiries) 3050 Shinnita, Ina City, Ina City Hall, Contract Division, Contract Section Tel: 0265-78-4111 (Ext. 2171, 2172) | Contact: Matsuda, Jōtori 10. Outer Envelope and Inner Envelope Label Paper (Cut along the cut lines, paste onto the front of both the outer and inner envelopes with glue.) 11. Bid Envelope Receipt Slip (If you are bringing and submitting bid documents and require proof of submission, fill in the necessary information and bring it after cutting it out.) CUT HERE BID ENVELOPE RECEIPT SLIP Bid Opening Date: August 20, 2024 (Thursday) Project Name: FY2026 Specific Route Road Improvement Construction, Municipal Road Azukizaka Line Construction Location: Nagatou, Takato Town, Ina City Company Name or Trade Name: Ina City Hall, Contract Division [Reception Stamp] 〒396-8617 3. Ina City Hall, Contract Division, Contract Section, 3050 Shinnita, Ina City Bid Opening Date: August 20, 2024 (Thursday) Project Name: FY2026 Specific Route Road Improvement Construction, Municipal Road Azukizaka Line Construction Location: Nagatou, Takato Town, Ina City Company Name or Trade Name: Contact Person: Contact Phone Number: Contact FAX Number: Bid Submission Deadline: August 18, 2024 (Tuesday) CUT HERE CUT HERE CUT HERE CUT HERE Specified Items | Specification Content and Constraints, etc. (Special Specifications/Site Explanation/Other) | Coordinate with local residents regarding construction schedule if it overlaps with farming periods. Prioritize the safety and requests of residents (students' commute) and plan for detours, etc. Take measures to prevent dust from scattering to nearby residences. Also, coordinate thoroughly with school officials and local communities regarding traffic control. ○ (Special Specifications/Site Explanation/Other) | Greet local officials before starting and explain construction methods to stakeholders. Confirm based on the land map (cadastral map) during the initial survey. × (Design Book/Special Specifications/Drawings/Other) | I. Water supply, electricity, temporary fencing, temporary walkway mats, decorative fences. (Including turbid water treatment) II. Completion image, construction method explanation drawing, construction schedule, flower pots, viewing path, seating facilities, lighting, greening implementation, design construction signs, brochure creation. ○ (Special Specifications/Site Explanation/Other) | *Conduct safety education and training for all workers once a month (half-day or more) during the construction period. I. Barricades, fall prevention fences, construction signs, lighting, and other image improvements, electronic signs. ○ 5. Building Maintenance Related (Design Book/Special Specifications/Drawings/Other) | I. Site office (including rest area), worker accommodation, material storage area, flush toilets. II. Shower facilities, site rest area, water cooler, suggestion box, viewing room, potted plants, health-related facility equipment, etc. ○ (Design Book/Special Specifications/Other) | 1. When transporting soil, concrete, and asphalt waste from the site, create and submit a "Recycled Material Promotion (Plan/Implementation) Statement." This applies to all construction projects where waste is generated, regardless of quantity. 2. Conduct a construction byproduct survey and submit the data upon completion. (Applies to all projects with a final contract amount of 1 million yen or more). 3. Comply with the Construction Recycling Law, Articles 11, 12-1, 2, 13, and 18, and report accordingly. (Copies of explanation documents, notices, waste disposal plans, manifests, recycling reports, etc.). ○ 7. Construction Period Related | This project is subject to the "Ina City Two-Day Weekend Work Implementation Guidelines," and construction must be carried out in accordance with these guidelines. ○ 1. If this project is selected for the public works labor cost survey (June/October) conducted by the client, the contractor must accurately complete and submit the survey form to the client and provide necessary cooperation. This also applies after the construction period has passed.