TENDER ANNOUNCEMENT
1. Matters for competitive bidding
1) Subject Name: Snow removal services within the Sapporo District Meteorological Observatory premises for FY2026 (unit price contract)
2) Specifications/Standards: As per specifications
3) Place of performance: As per specifications
4) Period of performance: From the date of contract to March 31, 2027
2. Qualifications required for participation in the tender
1) Not to be subject to Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting. However, minors, persons under guardianship or assistance who have obtained the necessary consent for concluding the contract may be applicable under special circumstances in the said article.
2) Not to be subject to Article 71 of the Cabinet Order concerning the Budget, Auditing and Accounting.
3) To be classified in grade B, C, or D in "Services" under the FY2024, 2025, and 2026 Ministry of Land, Infrastructure, Transport and Tourism competitive bidding qualifications (unified for all ministries and agencies) and to have qualifications for bidding in the "Hokkaido region."
4) No capital or personnel relationship between those wishing to participate in the tender (excluding cases where all parties with capital or personnel relationships are members other than the representative of the joint venture). (Refer to the tender documents)
5) Not to be under a suspension of bidding by the Director of the Sapporo District Meteorological Observatory.
6) Not to be a person or entity that the police authorities have requested to be excluded from public works of the Ministry of Land, Infrastructure, Transport and Tourism as being substantially controlled by a member of a violent group or equivalent, and such status continues.
7) Not to have been within 5 years from the date of violation of the Worker Dispatch Act (excluding provisions of Chapter 3, Section 4) or orders based on these provisions, or from the date of receiving a disposition (including guidance). (Excluding those who have received corrective guidance for violating these provisions and have completed the correction by the submission deadline for tender participation documents.)
8) Not to have any non-application of labor insurance, employees' pension insurance, association-managed health insurance, or seaman's insurance, or any unpaid premiums for these insurances (within the last two years at the time of submission of tender participation documents).
3. Time and place for providing specifications and contract terms
Until 15:00 on November 10, 2024
- Sapporo District Meteorological Observatory, General Affairs Department, Accounts Division, First Contract Section
2-18 Kita 2-jo Nishi, Chuo-ku, Sapporo, 060-0002, Tel (011) 611-6152
- Internet homepage
(Contact for inquiries regarding contract procedures)
2-18 Kita 2-jo Nishi, Chuo-ku, Sapporo, 060-0002
Sapporo District Meteorological Observatory, General Affairs Department, Accounts Division, First Contract Section, Tel (011) 611-6152
* Tender related documents can be downloaded from the "Tenders and Procurement Information" section of the Sapporo District Meteorological Observatory website. -> https://www.data.jma.go.jp/sapporo/about/bid/bid.html
4. Date and time/place of tender execution and method of submitting tender documents
1) Submit via the electronic procurement system.
However, paper submission may be allowed with the consent of the contracting officer.
= Contact for electronic bidding inquiries =
Procurement Portal https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101
2) Deadline for submission of certificates, etc.: 15:00 on November 10, 2024
3) Deadline for submission of tender documents: 16:00 on November 11, 2024
4) Date and time/place of bid opening: 9:35 on November 12, 2024, Small Conference Room, 3rd Floor, Sapporo District Meteorological Observatory
5. Tender security
Exempt.
6. Contract security
Exempt.
7. Invalid bids
1) Bids submitted by persons who do not have the necessary qualifications to participate in the tender.
2) Bids falling under Article 6 of the Sapporo District Meteorological Observatory Rules for Competitive Bidding (hereinafter referred to as "Bidding Rules").
8. Requirement for contract creation
A contract shall be created upon conclusion of the contract.
9. Other matters
1) The deadline specified in Article 2 of the Bidding Rules shall be 15:00 on November 10, 2024, and copies of the documents specified in the same article must be submitted to the place indicated in Article 3.
2) Bids by mail or telegraph are not permitted, except with the consent of the contracting officer.
3) Determination of the successful bidder
(a) The successful bidder shall be the one who submits the lowest bid within the limit of the estimated price prepared in accordance with Article 79 of the Cabinet Order concerning the Budget, Auditing and Accounting.
Bids shall be for the total amount (amount obtained by multiplying the unit bid price by the quantity).
However, if it is recognized that the contract cannot be performed in accordance with the content of the contract by the lowest bidder, or if it is recognized that it is extremely inappropriate to conclude a contract with that person due to the possibility of disturbing the order of fair trade, the bidder with the next lowest bid within the limit of the estimated price may be selected as the successful bidder.
(b) For the purpose of determining the successful bidder, the successful bid price shall be the amount indicated on the tender document plus 10% of that amount (if there is a fraction of less than one yen, that fraction shall be rounded down).
Therefore, bidders shall state in their tender documents an amount equivalent to 100/110 of their estimated contract price, regardless of whether they are taxable or non-taxable businesses for consumption tax and local consumption tax.
4) The number of tender executions shall be limited to two, in principle.
If a successful bidder is not determined within the said number of tender executions, the procedure will not, in principle, transition to a discretionary contract based on Article 99-2 of the Cabinet Order concerning the Budget, Auditing and Accounting.
October 23, 2024
Authorized Officer for Disbursement
SAKAI Yoshitoshi, Director, Sapporo District Meteorological Observatory
Procuring organization: Ministry of Land, Infrastructure, Transport and Tourism
Location: Hokkaido
Procurement type: Public tender announcement (WTO-non-covered)
Classification: Goods and Services
