Helicopter Operation Contract Services (Second Half of FY2026)

Helicopter Operation Contract Services (Second Half of FY2026) Tender Announcement We will conduct a general competitive tender (non-government procurement target) as follows. October 19, FY2026 Official in charge of disbursement of expenditure Tomohiro Saeki, Director of Chubu Regional Forest Office 1. Outline of Services (1) Service name: Helicopter Operation Contract Services (Second Half of FY2026) (2) Service location: Areas designated by the operation instruction manual within the jurisdiction of the Chubu Regional Forest Office (3) Service details: Helicopter operation services under a unit price contract (details as per special specifications, etc.) (4) Performance period: From the date of contract conclusion until March 31, FY2027 (5) Bidding for this service will be conducted through the electronic procurement system. Details are in the tender explanation document. However, those who find it difficult to use the electronic procurement system may participate in paper-based bidding. Procurement Portal: https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 2. Qualifications for participation in competitive bidding (1) Not falling under the provisions of Articles 70 and 71 of the Order for Execution of Budget, Settlement and Accounting. Minors, persons under guardianship or assistance who have obtained the necessary consent for concluding the contract may fall under cases of special reasons stipulated in Article 70. (2) Must be registered in "Transportation" (Business Item Code: 310) or "Other" (Business Item Code: 315) under "Services, etc." in the FY2025, 2026, and 2027 Ministry of Agriculture, Forestry and Fisheries Competitive Bidding Qualifications (Unified Qualifications for All Ministries and Agencies), and must be capable of operating with their own aircraft equivalent to or higher than the standard model AS350B3 (5-seater, including pilot). (3) Must have a head office, branch office, or business office within the jurisdiction of the Chubu Regional Forest Office, and must be able to provide prompt operation in response to the authority's operation instructions. (4) Must not be a company for which commencement of rehabilitation proceedings has been filed under the Corporate Reorganization Act or commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Act. (5) Must not have been suspended from transactions by the Director of the Chubu Regional Forest Office based on the "Standards for Suspension of Designation for Procurement of Goods, Purchase of Goods, and Services Contracts, etc." (Notice No. 26 Hayashi Seisei Seisei No. 338 dated December 4, 2014) during the period from the deadline for submission of application documents, etc. to the time of bid opening. 3. Matters concerning the submission of application for confirmation of competitive bidding qualifications Those wishing to participate in this competitive tender must have their qualifications for competitive bidding confirmed by the Official in charge of disbursement of expenditure in accordance with Section 5 "Confirmation of Competitive Bidding Qualifications, etc." of the tender explanation document. (1) Period for submission of application documents From 9:00 AM on October 20, FY2026 to 4:00 PM on November 2, FY2026 However, this excludes national holidays as defined in Article 1, Paragraph 1 of the Act on National Holidays (Act No. 91 of 1988) (excluding maintenance periods if using the electronic procurement system). (2) Documents to be submitted Submit the "Application Form" (Separate Form-1) with the following qualification confirmation documents attached. A. Copy of the Qualification Examination Result Notification for FY2025, 2026, and 2027 Ministry of Agriculture, Forestry and Fisheries Competitive Bidding Qualifications (Unified Qualifications for All Ministries and Agencies). B. List of owned aircraft (rotorcraft) and documents confirming the main storage location. C. Documents confirming the location and contact information of the head office, branch office, or business office. D. Copy of the Aircraft Operation Business License. * If the Official in charge of disbursement of expenditure requests an explanation regarding the submitted documents, you must respond by the day before the bid opening. (3) Submission via electronic procurement system A. Submission method: Submit via the electronic procurement system. Create files in one of the following formats: - Microsoft Word - Microsoft Excel - Other application PDF file Image files in JPEG or GIF format Compressed files in ZIP format (4) Submission via paper-based bidding A. Submission method: In person or by mail. If by mail, registered mail or certified mail is required. B. Submission place: Chubu Regional Forest Office, Accounting Division, Specialist (Contract Properization) 715-5 Kurita, Nagano City, Nagano Prefecture, 980-8575 Phone: 050-3160-6533 Email address: c_keiri@maff.go.jp (5) Those who do not submit application documents, etc. by the deadline specified in (1) above, or those who are deemed not to have the qualifications for competitive bidding, will not be allowed to participate in this service. (6) Confirmation of competitive bidding qualifications will be made on the deadline for submission of application documents, etc., and the applicant will be notified of the presence or absence of qualifications. Those who are deemed "not qualified" will be notified with reasons. 4. Period, place, and method of distribution of tender explanation documents, etc. (1) Distribution period: From 9:00 AM on October 20, FY2026 to 5:00 PM on November 15, FY2026 (excluding holidays). (2) Distribution materials: - Helicopter Operation Contract Services (Second Half of FY2026) Tender Explanation Document and related materials - Helicopter Operation Contract Services (Second Half of FY2026) Contract (Draft) (3) Distribution via Procurement Portal Materials will be distributed via the Procurement Portal. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 (How to download materials from the Procurement Portal) https://www.rinya.maff.go.jp/chubu/apply/publicsale/attach/pdf/densityoutatu-sisutemuriyou-9.pdf However, the latest Chubu Regional Forest Office Competitive Contract Bidding Rules will be distributed on the Chubu Regional Forest Office website. https://www.rinya.maff.go.jp/chubu/apply/publicsale/keiyaku_info/kokoroe.html (4) Acceptance of questions regarding tender announcement, tender explanation documents, etc. If you have any questions regarding the tender announcement and tender explanation documents, please submit them in writing (free format) as follows. A. Submission period: From 9:00 AM on October 20, FY2026 to 5:00 PM on November 11, FY2026 B. Submission place: Same as 3(4)B above. C. Submission method: In principle, by email. (Must arrive by the deadline.) In some cases, submission in person or by mail will be accepted. (Must arrive by the deadline.) However, if submitting by email or mail, please notify by phone that you have submitted to the location in 3(4)B above. (5) Answers to the questions in (4) above will be published on the Chubu Regional Forest Office website. https://www.rinya.maff.go.jp/chubu/apply/publicsale/situmonkaitou/sonota.html 5. Matters concerning the place and date of bid execution, etc. (1) Bidding date and time A. When bidding via the electronic procurement system: Submit the bid amount between 9:00 AM on November 11, FY2026 and 1:29 PM on November 16, FY2026. B. When bidding via paper-based bidding: Submit in person to the Chubu Regional Forest Office Bid Room (1st Floor) by 1:30 PM on November 16, FY2026. (Mail bidding is permitted. If participating by mail, the bid form must arrive at the Chubu Regional Forest Office, General Affairs and Planning Department, Accounting Division, Specialist (Contract Properization) by 5:00 PM on November 13, FY2026, sent by registered mail or certified mail. However, if there are no bids within the limit of the estimated price after bid opening, a second round of bidding may be conducted consecutively, but those who participated by mail cannot participate in the second round of bidding.) (2) Place and date of bid opening A. Bid opening will be conducted at 1:30 PM on November 16, FY2026 in the Chubu Regional Forest Office Bid Room (1st Floor). B. When conducting competitive bidding via paper-based bidding, bring a copy of the notification of confirmation of competitive bidding qualifications and a letter of proxy, if applicable. C. If the bid opening date and time are changed, the new date and time will be notified via the electronic procurement system or the confirmation of competitive bidding qualifications. 6. Bid security deposit and contract security deposit: Waived. 7. Invalid bids Bids submitted by persons who do not have the qualifications for competitive bidding stated in this announcement, bids submitted by persons who have made false statements in their application documents or materials, bids that violate the conditions of bidding, and bids submitted by persons who have violated the provisions of Article 7 of the Chubu Regional Forest Office Competitive Contract Bidding Rules shall be deemed invalid. 8. Method of determining the successful bidder The successful bidder shall be the one who has submitted the lowest valid bid within the limit of the estimated price established in accordance with the provisions of Article 79 of the Order for Execution of Budget, Settlement and Accounting. 9. Other (1) Although a change from the electronic procurement system to paper-based bidding after the start of procedures is generally not permitted, if unavoidable circumstances arise for the bidder, they may change to paper-based bidding with the consent of the contracting party. (2) If there are unavoidable circumstances such as a system failure in the electronic procurement system, the method may be changed to paper-based bidding. (3) Language and currency to be used in procedures are limited to Japanese and Japanese currency. (4) Requirement for creation of contract document: Required. (5) Matters not described in this announcement and details are subject to the Chubu Regional Forest Office Competitive Contract Bidding Rules. (6) Details will be provided in the tender explanation documents, etc. (7) Bidders are encouraged to strive to respect human rights in accordance with the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (Decision of the Inter-ministerial Meeting for Promoting Measures related to the Action Plan on Business and Human Rights, September 13, 2022). Announcements 1. To ensure ethical conduct in procurement operations of the Ministry of Agriculture, Forestry and Fisheries, the MAFF Regulations on Maintaining Ethical Conduct in Procurement (MAFF Directive No. 22, 2007) have been established. Based on these regulations, if undue influence is received from a third party, ethical conduct measures such as public disclosure of the facts on the website are implemented. For details, please refer to "Maintaining Ethical Conduct of Contracting Parties" on the website of this Regional Forest Office. https://www.rinya.maff.go.jp/chubu/apply/publicsale/keiyaku_info/koukihoji/index.html 2. In line with the "Basic Policy on Economic and Fiscal Management and Reform 2020" (Decision of the Cabinet, July 17, 2020), the Ministry of Agriculture, Forestry and Fisheries is working to eliminate the need for written documents, seals, and face-to-face meetings, including the omission of seals. Procuring Organization: Ministry of Agriculture, Forestry and Fisheries Location: Nagano Prefecture Procurement Type: Tender Announcement for General Competitive Bidding (Non-WTO Target) Classification: Goods and Services