[Japan Patent Office] FY2026 Project for Data Compilation for Small and Medium Enterprises and Analysis of Intellectual Property Support Effectiveness

Tender Announcement We will conduct a general competitive tender as follows. For tenders based on this announcement, in addition to the provisions of relevant laws and regulations, the Ministry of Economy, Trade and Industry Tender Instructions (Document No. 5, hereinafter referred to as "Tender Instructions") and the "Terms of Use for Procurement Portal and Electronic Procurement System (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf)" when using the electronic procurement system, the following shall apply. Furthermore, the tender and bid opening procedures shall, in principle, be conducted using the electronic procurement system. If the electronic procurement system cannot be used due to system failures, etc., the date and time may be changed to a date and time to be notified separately. September 4, 2026 Authorized Officer for Disbursement Kenji Hosoya, Director of Accounting Division, General Affairs Department, Japan Patent Office 1. Matters for Competitive Tender (1) Subject Title: FY2026 Project for Data Compilation for Small and Medium Enterprises and Analysis of Intellectual Property Support Effectiveness (2) Specifications, Performance Deadline, Delivery Location, etc.: As per the attached specifications (Document No. 2). (3) Bidding Method: Bid amounts shall be for the total price of this project. The calculation of the bid amount shall consider the following items: A. When the bid amount includes expenses equivalent to personnel costs (labor costs): Calculate based on unit prices that consider expected revisions of the minimum wage and the company's salary during the contract period (if it is difficult to calculate the expected revision amount during the contract period, calculation based on the latest revision実績 is also acceptable). B. When the bid amount includes expenses affected by the rise in raw material costs and energy costs: Calculate based on unit prices that consider the expected increase due to the rise in raw material costs and energy costs during the contract period (if it is difficult to calculate the expected increase amount during the contract period, calculation based on the latest increase実績 is also acceptable). For this project, a proposal must be submitted at the time of bidding, and a technical review will be conducted. The successful bidder will be determined by the amount obtained by adding 10% of the amount written in the bid to the amount written in the bid (if a fraction of less than 1 yen arises in that amount, the fraction shall be rounded down). Therefore, bidders shall state in their bids the amount equivalent to 100/110 of the estimated amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. 2. Qualifications for Participation in Competition (1) The applicant must not fall under the provisions of Article 70 and Article 71 of the Cabinet Order concerning Budget, Auditing and Accounting (Document No. 6, hereinafter referred to as "Budgetary Order"). Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent to conclude a contract fall under cases of special reasons in Article 70 of the Budgetary Order. (2) The applicant must be rated "A", "B", "C", or "D" in "Services, etc." in the Ministry of Economy, Trade and Industry's qualification for participation in competition (Unified Qualification for All Ministries and Agencies) for FY2025, 2026, and 2027. (3) The applicant must not be subject to suspension of subsidies or designation by the Ministry of Economy, Trade and Industry. If subcontracting to a business that is subject to suspension of subsidies or designation by the Ministry of Economy, Trade and Industry, approval from the Japan Patent Office is required (excluding contracts less than 1 million yen). (List of businesses here) http://www.meti.go.jp/information_2/publicoffer/shimeiteishi.html (4) The applicant must not have had a contract with the Ministry of Economy, Trade and Industry terminated due to inadequate information management within the past 3 years. 3. Place for Inspection of Contract Terms, etc. (1) Place for Inspection of Contract Terms: As per Documents No. 1 to 16. Please obtain the documents related to this project by the following methods. Please note that paper distribution will not be provided at the tender briefing session, etc. A. Cover page and Documents No. 1 to 4: Search for this project by entering or selecting the necessary information from the Procurement Portal site and be sure to download the "Procurement Documents" for this project. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 B. Documents No. 5 to 16: Be sure to download from the Japan Patent Office website. https://www.jpo.go.jp/news/chotatsu/nyusatu/form.html (2) Date and Time and Place of Tender Briefing Session: Thursday, September 10, 2026, 2:00 PM Held online (using "Microsoft Teams") If you wish to participate, please register your online participation contact information (company or organization name, contact person's name, phone number, email address) by 12:00 PM on Wednesday, September 9, 2026, to the contact point (9. (2)) listed at the end of this announcement. When contacting us, please be sure to set the subject line of the email to "FY2026 Project for Data Compilation for Small and Medium Enterprises and Analysis of Intellectual Property Support Effectiveness". We may contact you for a test communication before the tender briefing session. (3) Deadline for Questions: Friday, September 11, 2026, 5:00 PM If you have any questions regarding the specifications, proposals, evaluation criteria list, etc., please submit them via email with Form 1 "Questionnaire" (Document No. 9) attached to the contact point (9. (2)) listed at the end of this announcement. Questions submitted through the electronic procurement system are not permitted. * The content of the questions and answers will be communicated to all prospective bidders (excluding trade secrets such as bidder's know-how, other than information related to the calculation of bid prices). (4) Deadline, Submission Location, and Submission Method for Proposals, etc. and Bids: A. Deadline for Submission of Proposals, etc. and Bids: Friday, September 25, 2026, 12:00 PM B. Submission Location and Method for Proposals, etc.: In principle, proposals, etc. should be submitted via email to the contact point (9. (3)) listed at the end of this announcement, with the following documents attached. (If the capacity exceeds 7MB, please send in installments or use a file temporary storage service). Submission of proposals, etc. via the electronic procurement system is not permitted. ■ Proposals and attached documents * Divide into four files: proposal file with bidder's name, attached document file with bidder's name, proposal file created without bidder's name, and attached document file created without bidder's name. ■ Evaluation Criteria List (Document No. 3) with proposal page numbers filled in. ■ Statement of Wage Increase Plan for Employees (Form 8, Document No. 16) (Submit only if you intend to make a statement). * Signature of employee representative and payroll or accounting manager is required. ■ Copy of FY2025, 2026, 2027 Competition Participation Qualification Review Result Notification (Unified Qualification for All Ministries and Agencies). C. Submission Location and Method for Bids: Bids must be submitted using only the following method. Submission by email or other methods will be invalid. [Submission via Electronic Procurement System] Log in to "Bidding Operations" from the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101), search for this project from "Procurement Item Search", first submit Form 2 "Letter of Intent to Bid" (Document No. 10, hereinafter referred to as "Letter of Intent") on the "Certificate/Proposal Submission" screen, and then enter the bid amount on the "Bid (Quotation) Submission" screen and submit. * Please note that to submit a bid via the electronic procurement system, you must first submit the Letter of Intent on the "Certificate/Proposal Submission" screen. [Submission by Paper] If it is difficult to submit via the electronic procurement system due to unavoidable reasons, please submit Form 3 "Bid Form" (Document No. 11) and Form 4 "Reason Statement" (Document No. 12) by paper (in person or by mail) to the contact point (9. (3)) listed at the end of this announcement. However, if sending by mail, please allow ample time and send by registered mail. Please notify the contact point (9. (3)) listed at the end of this announcement of the mailing. (If sending by mail, it must arrive by the deadline in A above). * If submitting in person, please contact the contact point (9. (3)) listed at the end of this announcement by phone or email in advance to confirm the submission location and entry procedures. * Only the bid form should be placed in the envelope, sealed, and the bidder's name (or company name or trade name for corporations) and the subject title should be written on the front of the envelope for submission. Do not include other documents such as proposals. D. Precautions: - For bidding by proxy, those submitting bids via the electronic procurement system must complete the delegation procedures specified in the system, and those submitting bids by paper must submit Form 5 "Power of Attorney" (Document No. 13). - For the preparation of proposals, etc., please refer to the "Proposal Creation Guidelines" (Document No. 7) and "Proposal Template" (Form 6, Document No. 14). - Submitted proposals and bids cannot be changed or canceled, and will not be returned. - The cost of preparing proposals, etc. shall be borne by the bidder. - If the Japan Patent Office requests an explanation regarding the submitted proposals, etc., the bidder must provide an explanation promptly at their own responsibility. (5) Date and Time and Place of Bid Opening: Monday, October 5, 2026, 3:00 PM Japan Patent Office Accounting Division Bidding Room (4th Floor North, Japan Patent Office Main Building) If there are no bids within the limit of the estimated price as a result of the bid opening, a second round of bidding will be held immediately. In that case, those who submitted bids by paper will participate in the second round of bidding at the above-mentioned bid opening location, and those who submitted bids via the electronic procurement system will participate in the second round of bidding within the system. If there are no bids by the deadline for the second round of bidding, it will be considered a withdrawal from the second round of bidding. * Those who submitted bids via the electronic procurement system can check the status of the bid opening on the "Bid (Quotation, Winning Bid) Status Confirmation" screen and the "Bid Opening Result Confirmation" screen of the system. * If you wish to participate in the bid opening at the bid opening location, please contact the contact point (9. (3)) listed at the end of this announcement by email in advance. (6) Scope of Use of Electronic Procurement System: The electronic procurement system shall be used only for the purposes described in (4) C and (5) above. Other functions are not available. 4. Invalid Bids: Bids falling under Article 11 of the Tender Instructions shall be deemed invalid. 5. Method of Determining the Successful Bidder: The successful bidder will be determined based on Articles 14 to 16 of the Tender Instructions. The scoring breakdown for the comprehensive evaluation is as follows. For details on the evaluation method, please refer to the "Evaluation Procedure Document (Additive Method)" (Document No. 8). Comprehensive Evaluation Score = Technical Score (200 points) + Price Score (100 points) 6. Bid Bond and Contract Deposit: Fully exempt. 7. Quotation and Contract: (1) Submission of Quotation: The successful bidder shall submit a quotation immediately. When preparing the quotation, please refer to Form 7 "Quotation" (Document No. 15). (2) Contract: The successful bidder shall conclude the contract based on the draft contract (Document No. 4). Therefore, please bid with an understanding of the contract terms. (3) When the subcontracting rate exceeds 50%: If a reason statement for subcontracting at a rate exceeding 50% is attached to the proposal, etc., the Japan Patent Office will review the appropriateness of the subcontracting details and may instruct the successful bidder to revise the subcontracting details, including the execution system, before the contract is concluded. 8. Payment Terms: Contract payments shall be made within 30 days from the date of receipt of a valid payment request, according to the terms specified in the contract. 9. Contact Information: (1) Inquiries regarding the Electronic Procurement System (operation methods, etc.): Procurement Portal / Electronic Procurement System Help Desk Phone: 0570-000-683 (Navi Dial) 03-4332-7803 (for IP phone users, etc.) FAX: 017-731-3352 Reception Hours: Weekdays 9:00 AM - 5:30 PM (excluding national holidays and year-end/New Year holidays from December 29 to January 3). URL: https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 (2) Inquiries regarding obtaining reference materials for bidding and preparation of specifications, proposals, evaluation criteria lists, etc.: 3-4-3 Kasumigaseki, Chiyoda-ku, Tokyo 100-8915 Patent Office, General Affairs Department, Promotion and Support Division, Support Planning Group Contact Persons: Ogino, Hasegawa, Toyokawa, Yoshioka Phone: 03-3581-1101 (Extension 2145) E-mail: PA02G0@jpo.go.jp (3) Submission Location for Proposals, etc. and Bids, and other contact points for this project: 3-4-3 Kasumigaseki, Chiyoda-ku, Tokyo 100-8915 Patent Office, General Affairs Department, Accounting Division, Contract Section 2, Contract Section 4 Contact Persons: Kawahara, Shimamuki Phone: 03-3581-1101 (Extension 2214) E-mail: PAKEIYAKU04@jpo.go.jp 10. Other: (1) In this tender, SMEs that declare their intention to increase their "total payroll" by 2.5% or more compared to the previous fiscal year (or previous year) using Form 8 (Document No. 16) will receive additional points (*1). Furthermore, it is intended to confirm whether the wage increase declared in Form 8 (Document No. 16) has been implemented by checking documents such as the "Corporate Business Overview Description" after the end of the fiscal year, etc. Therefore, please promptly submit the necessary documents for confirmation to the contact person (9. (2)) listed at the end of this announcement. If the confirmation reveals that the declared wage increase has not been implemented, the relevant score will be deducted in the comprehensive evaluation and bidding method after the fact. For details, please check the (Precautions) on the back of Form 8 (Document No. 16). *1 You can choose to declare based on the previous fiscal year or the previous year. Please note that the form used for the declaration will differ depending on the choice. Note) "Form 8 (Document No. 16)" refers to the "Statement of Wage Increase Plan for Employees" (Appendix 1). (2) In accordance with the "Action Plan for Business and Human Rights Implementation" (decided on April 3, 2023), government public procurement shall strive to ensure respect for human rights by bidding companies. Accordingly, the successful bidder for this project is requested to strive to promote respect for human rights based on the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (decided on September 13, 2022, by the Inter-Ministerial Conference for the Promotion of Measures and Liaison related to the Implementation of the Action Plan for Business and Human Rights). Please bid with an understanding of the content of these guidelines. https://www.meti.go.jp/press/2022/09/20220913003/20220913003-a.pdf (3) In accordance with the "Basic Policy on Contracts with SMEs by National and Local Governments," the following measures will be implemented in consideration of the revision of contract amounts due to the revision of the minimum wage and the response to the rise in labor costs, material costs, energy costs, etc. A. Bidders shall, as stated in 1. (3) Bidding Method, consider labor costs, raw material costs, energy costs, etc. in their bid amounts...