Reiwa 8 Japan-US Exchange Program Consignment Work

Reiwa 8 Japan-US Exchange Program Consignment Work Public Invitation for Bids Bids will be conducted as follows. Please familiarize yourself with the bid instructions and bid guidelines before participating. September 3, Reiwa 8 Disbursing Officer Director, North Kanto Defense Bureau, Masato Ikeda 1. Bidding Method: General competitive tender 2. Matters concerning the tender (1) Subject: Reiwa 8 Japan-US Exchange Program Consignment Work (2) Scope of Work: Consignment work related to the operation of the following programs a. "Japan-US Exchange Music Concert in Tachikawa" Date: February 21, Reiwa 9 (Sunday) b. "Japan-US Cultural Exchange Meeting" Date: One day in January or February, Reiwa 9 (weekday), twice (3) Performance Location: a. Tamashin RISURU Hall (Tachikawa City Civic Hall) b. Two locations from Fussa City Fussa Daiichi Elementary School, Tachikawa City Kamishunagikawa Elementary School, and Yokota Air Base Elementary School (2 schools) (4) Specifications and Quantity: As per specifications (5) Performance Period: From the day after the contract is concluded until March 19, Reiwa 9 (6) This project is subject to electronic procurement system for bidding and submission of documents. However, if it is difficult to use the electronic procurement system, paper bidding (meaning bidding and contract procedures not using the electronic procurement system; hereinafter the same) may be used upon application to the procuring entity. The method of application shall be in accordance with the bid instructions. 3. Competitive participation qualifications (1) Not a person falling under Article 70 and Article 71 of the Order for Execution of Budget, Settlement and Accounting (Imperial Ordinance No. 165 of 1947; hereinafter referred to as the "Order"). (Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the category of "special reasons" in the same article.) (2) Must be rated A, B, or C in the "Services, etc." category of the Reiwa 7/8/9 Ministry of Defense Competitive Participation Qualifications (Unified for all ministries) and have competitive participation qualifications in the Kanto-Koshinetsu region (for persons for whom a petition for commencement of rehabilitation proceedings has been filed under the Corporate Reorganization Act (Act No. 154 of 2002) or for whom a petition for commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Act (Act No. 225 of 1999), re-grading must have been obtained after the decision to commence proceedings). (3) Not a person for whom a petition for commencement of rehabilitation (reorganization/rehabilitation) proceedings under the Corporate Reorganization Act or the Civil Rehabilitation Act has been filed (excluding those who have obtained re-grading). (4) Must not be in a period of suspension of bidding by the Ministry of Defense from the deadline for submission of the Application for Confirmation of General Competitive Participation Qualification and Confirmation Documents (hereinafter referred to as "Application Documents, etc.") to the time of bid opening. (5) There shall be no capital, personnel, or equivalent relationships between the bidders. Details are in the bid instructions. (6) Exclusion of organized crime group members a. Qualified bidders who have been requested by the prefectural police to be excluded from public works, etc. ordered by the Ministry of Defense as members of organized crime groups, and for whom such status continues, will not be allowed to participate in the competition. b. Contracts will not be concluded with qualified bidders who, after bidding and before the conclusion of the contract, have been requested by the prefectural police to be excluded from public works, etc. ordered by the Ministry of Defense as members of organized crime groups, and for whom such status continues. 4. Bidding procedures, etc. (1) Department in charge 2-1 Shintoshin, Chuo-ku, Saitama City, Saitama Prefecture 330-9721 Building No. 2, Saitama Shintoshin Government Building North Kanto Defense Bureau, General Affairs Department, Contract Division TEL 048-600-1800 (ext. 2805 or 2449) FAX 048-600-1842 Email address: shinseibutu-kk@ext.n-kanto.rdb.mod.go.jp (2) Period for obtaining bid instructions, etc. a. Distribution Period: From the date of the bid announcement until October 5, Reiwa 8. For paper bidding, daily from 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM), excluding administrative holidays as defined in Article 1, Paragraph 1 of the Act on National Holidays (Act No. 91 of 1988; hereinafter referred to as "administrative holidays"). b. Distribution Location: Will be provided via the electronic procurement system (https://www.geps.go.jp/) or at (1) above. (3) Period for submission of application documents, etc. a. Submission Period: From the date of the bid announcement until September 24, Reiwa 8. However, the deadline is noon on the final day. b. Submission Location: Via the electronic procurement system. For paper bidding, submit in person or by mail (registered mail only) or courier (equivalent to registered mail) (hereinafter referred to as "mail, etc.") or by email to (1) daily from 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM), excluding administrative holidays. (4) Deadline for submission of bids, etc. a. Submission Deadline: Until 5:00 PM on October 5, Reiwa 8. b. Submission Method: Via the electronic procurement system. For paper bidding, submit in person or by mail, etc. to (1) (must arrive by the deadline). Submission by email is not permitted. (5) Date and time and location of bid opening a. Date and Time: October 6, Reiwa 8, 10:00 AM b. Location: North Kanto Defense Bureau, 8th floor bid room Building No. 2, Saitama Shintoshin Government Building, 2-1 Shintoshin, Chuo-ku, Saitama City However, if no bidder is present, the bid will be held in the General Affairs Department, Contract Division office. 5. Contract terms applicable (1) Contract terms (2) Special contract clauses regarding exclusion of organized crime groups (3) Special contract clauses regarding collusion and other fraudulent acts (4) Special contract clauses regarding the handling of retained personal information (5) In addition to the above, if the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, "Special contract clauses for partial cancellation of assignment of claims" will be applied separately. 6. Method of determining the successful bidder (1) The successful bidder shall be the one who submits a valid bid with the lowest price within the limit of the estimated price prepared in accordance with Article 79 of the Order for Execution of Budget, Settlement and Accounting. However, if there is a risk that the contract may not be performed in accordance with its terms due to the bid price of the person who should be the successful bidder, or if it is deemed extremely inappropriate to conclude a contract with such person due to the risk of disrupting the order of fair trade, the person who submitted the lowest bid among other bidders within the limit of the estimated price may be selected as the successful bidder. (2) If the bid price of the person who should be the successful bidder is below the standard prepared in accordance with Article 85 of the Order for Execution of Budget, Settlement and Accounting (hereinafter referred to as the "Investigation Standard Price"), an investigation in accordance with Article 86 of the Order (hereinafter referred to as the "Low Bid Price Investigation") will be conducted, and cooperation is required. (3) When determining the successful bid, the successful bid price shall be the amount indicated in the bid, plus 10% of that amount (if there is a fraction of less than 1 yen, it shall be rounded down). Therefore, bidders shall state in their bids an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxpayers or tax-exempt entities for consumption tax and local consumption tax (the amount excluding consumption tax and local consumption tax shall be stated in the bid). 7. Other (1) Language and currency to be used in procedures: Limited to Japanese and Japanese currency. (2) Requirement for contract creation: Required (3) Bid security deposit and contract security deposit: Exempt (4) Invalid bids: Bids submitted by persons who do not possess the competitive participation qualifications specified in this announcement, and bids that violate the conditions related to bidding, will be deemed invalid. (5) Contact for inquiries regarding the electronic procurement system: Government Electronic Procurement (GEPS) Website https://www.geps.go.jp/ However, in urgent cases, such as when the deadline for application documents or bids is imminent, please contact the contact point in 4(1) above. (6) In the event of a system failure in the electronic procurement system, the date and time, bidding method, etc. may be changed. Procuring Organization: Ministry of Defense Location: Saitama Prefecture Procurement Type: Public invitation for tenders (WTO non-target) Category: Goods and Services