Consignment Work Related to FY2026 Japan-US Exchange Program

Consignment Work Related to FY2026 Japan-US Exchange Program Bid Announcement We will conduct a bid as follows, so please be familiar with the tender documents and bidding instructions before participating. September 3, 2026 Authorized Officer for Expenditure Director of North Kanto Defense Bureau, Masato IKEDA 1 Bidding Method General Competitive Bidding 2 Matters for Bidding (1) Project Name: Consignment Work Related to FY2026 Japan-US Exchange Program (2) Fulfillment Details: Consignment work related to the operation of the following programs A "Japan-US Exchange Concert in Tachikawa" Date: Sunday, February 21, 2027 B "Japan-US Cultural Exchange Meeting" Date: Twice on a weekday in January or February 2027 (one day) (3) Fulfillment Location: A Tamashin RISURU Hall (Tachikawa City Civic Hall) B Two locations from Fussa City Fussa Daiichi Elementary School, Tachikawa City Kamishunagakawa Elementary School, and Yokota Air Base Elementary Schools (2 schools) (4) Specifications and Quantity: As per the specifications. (5) Fulfillment Period: From the day after the contract is concluded until March 19, 2027. (6) This project will be conducted using the electronic procurement system for bidding and submission of documents. However, if it is difficult to use the electronic procurement system, paper bidding (meaning bidding and contract procedures not using the electronic procurement system; hereinafter the same) may be used upon application to the contracting authority. The application method shall be in accordance with the tender documents. 3 Qualification for Participation in Competition (1) Not be a person who falls under the provisions of Article 70 and Article 71 of the Cabinet Order concerning Budget, Audit, and Accounting (Imperial Ordinance No. 165 of 1947; hereinafter referred to as "Budget Execution Order"). In addition, minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding the contract fall under the case of special reasons in the said article. (2) Must be ranked as Grade A, B, or C in "Services, etc." in the FY2025, 2026, and 2027 Defense Ministry's Qualification for Participation in Competition (Unified Qualification for All Ministries and Agencies) and have qualification for participation in competition in the Kanto-Koshinetsu region (For those for whom a petition for commencement of rehabilitation proceedings has been filed under the Company Rehabilitation Law (Law No. 154 of 2002) or a petition for commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Law (Law No. 225 of 2000), re-ranking must have been obtained after the decision to commence proceedings). (3) Not be a person who has filed a petition for commencement of proceedings (rehabilitation or reconstruction) under the Company Rehabilitation Law or the Civil Rehabilitation Law (excluding those who have obtained re-ranking). (4) Not be within the period of suspension of designation by the Ministry of Defense from the date of submission of the application for confirmation of qualification for general competitive bidding and the confirmation documents for qualification for participation in competition (hereinafter referred to as "Application Documents, etc.") until the time of bid opening. (5) There shall be no capital, personnel, or equivalent relationships between the bidders. Details will be provided in the tender documents. (6) Exclusion of Organized Crime Group Related Parties A Qualified contractors who have been requested by the prefectural police to be excluded from construction, etc., ordered by the Ministry of Defense as contractors related to organized crime groups, and such status continues, will not be allowed to participate in the competition. B Qualified contractors who have been requested by the prefectural police to be excluded from construction, etc., ordered by the Ministry of Defense as contractors related to organized crime groups, and such status continues, from the time after bidding until the conclusion of the contract, will not be contracted with. 4 Bidding Procedures, etc. (1) Department in Charge 〒330-9721 2-1 Shintoshin, Chuo-ku, Saitama City, Saitama Prefecture Building No. 2, Saitama Shintoshin Government Building North Kanto Defense Bureau, General Affairs Department, Contract Division TEL 048-600-1800 (Ext. 2805 or 2449) FAX 048-600-1842 Email shinseibutu-kk@ext.n-kanto.rdb.mod.go.jp (2) Period and Place of Delivery of Tender Documents, etc. A Delivery Period From the date of the bid announcement until October 5, 2026. For paper bidding, daily from 9:00 to 17:00 (excluding the period from 12:00 to 13:00), excluding holidays of administrative bodies as defined in Article 1, Paragraph 1 of the Law on Holidays for Administrative Organs (Law No. 91 of 1988; hereinafter referred to as "Administrative Holidays"). B Delivery Location Available on the electronic procurement system (https://www.geps.go.jp/) or at (1). (3) Period and Place of Submission of Application Documents, etc. A Submission Period From the date of the bid announcement until September 24, 2026. However, the deadline for the final day is noon. B Submission Location Via the electronic procurement system. For paper bidding, submit in person or by mail (registered mail only) or by courier (equivalent to registered mail) (hereinafter referred to as "mail, etc.") or by email to (1) daily from 9:00 to 17:00 (excluding the period from 12:00 to 13:00), excluding administrative holidays. (4) Deadline for Submission of Bids, etc. A Submission Deadline Until 5:00 PM on October 5, 2026. B Submission Method Via the electronic procurement system. For paper bidding, submit in person or by mail, etc., to (1) (must arrive by the deadline). Submission by email is not permitted. (5) Date and Time and Place of Bid Opening A Date and Time October 6, 2026, 10:00 AM B Location North Kanto Defense Bureau, 8th Floor Bidding Room Building No. 2, Saitama Shintoshin Government Building, 2-1 Shintoshin, Chuo-ku, Saitama City However, if no bidder is present, the General Affairs Department, Contract Division office. 5 Contractual Provisions Applicable (1) Contract Terms (2) Special Contract Clauses Regarding Exclusion of Organized Crime Groups (3) Special Contract Clauses Regarding Collusion and Other Illegal Acts (4) Special Contract Clauses Regarding Handling of Personal Information (5) In addition to the above, if the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Law, "Special Contract Clauses for Partial Release of Restriction on Assignment of Claims" will be applied separately. 6 Method of Determining the Successful Bidder (1) The successful bidder shall be the person who submitted the lowest valid bid within the limit of the estimated price prepared based on the provisions of Article 79 of the Budget Execution Order. However, if it is deemed that the said person may not be able to perform the contract in accordance with its terms due to the bid price of the person who should become the successful bidder, or if it is deemed that concluding a contract with that person would be extremely inappropriate due to the possibility of disturbing the order of fair trade, the bidder who submitted the lowest price among other bidders within the limit of the estimated price may be selected as the successful bidder. (2) If the bid price of the person who should become the successful bidder is below the standard (hereinafter referred to as "Investigation Standard Price") prepared based on the provisions of Article 85 of the Budget Execution Order, an investigation under Article 86 of the Budget Execution Order (hereinafter referred to as "Low Bid Price Investigation") will be conducted, and cooperation is required. (3) When determining the successful bid, the successful bid price shall be the amount obtained by adding 10/100 of the amount stated in the bid form to the said amount (if there are fractions less than 1 yen in the said amount, such fractional amount shall be discarded). Therefore, bidders shall state in their bid form an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt businesses concerning consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc.") (state the amount excluding consumption tax, etc. in the bid form). 7 Other (1) Language and currency to be used in procedures Japanese and Japanese currency only. (2) Requirement for contract creation Required. (3) Bid bond and contract deposit Exempt. (4) Invalid Bids Bids submitted by persons who do not have the qualifications for participation in the competition indicated in this announcement, and bids that violate the conditions related to bidding, shall be invalid. (5) Contact point for inquiries regarding the electronic procurement system Government Electronic Procurement (GEPS) homepage https://www.geps.go.jp/ However, in urgent cases, such as when the deadline for application documents, bidding, etc., is imminent, please contact the department in (1) above. (6) If a system failure occurs in the electronic procurement system, the date and time, bidding method, etc., may be changed. Procuring Agency: Ministry of Defense Location: Saitama Prefecture Procurement Type: Correction Announcement (Public Competitive Bidding Announcement (Non-WTO Target)) Classification: Goods and Services