Contract for the creation of the "FY2024 Fire Service White Paper"
About This Opportunity
This is a services contract in the media and communication sector, with a focus on Public Relations and Advertising. Located in Japan, Asia, this opportunity is open to firms and consortiums. Proposals must be submitted before August 25, 2026.
Published through GEPS Japan, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the media and communication sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Auto-translated from JapaneseContract for the creation of the "FY2024 Fire Service White Paper"
We will conduct a public competition as follows.
July 24, 2024
Authorized Officer for Disbursement
Daisuke Otsuka, Director of General Affairs Division, Fire and Disaster Management Agency
Details
1. Title and Name of the Authorized Officer for Disbursement
Authorized Officer for Disbursement: Daisuke Otsuka, Director of General Affairs Division, Fire and Disaster Management Agency
2. Matters for Public Competitive Tender
(1) Tender Item Name: Contract for the creation of the "FY2024 Fire Service White Paper"
(2) Content: As per the tender explanation document.
(3) Fulfillment Deadline: By March 31, 2025
(4) Fulfillment Place: As per the tender explanation document.
(5) Bidding Method: The bid amount shall be the total price.
(6) Use of Electronic Procurement System:
This tender will use the electronic procurement system for bidding, bid opening/closing, and contract procedures. However, if it is unavoidable to use the electronic procurement system, paper-based bidding, bid opening/closing, and contract procedures may be permitted if a reason document specified in the tender explanation document is submitted to the place indicated in Section 6 below between 9:00 AM on July 24, 2024, and 5:00 PM on August 14, 2024, and approval is obtained. For details, please refer to the tender explanation document.
3. Place and Time of Bidding and Bid Opening
(1) Place: 3rd Floor, Building No. 2, Central Government Building, Fire and Disaster Management Agency Meeting Room No. 2
(2) Date and Time: August 25, 2024 (Tuesday) 10:00 AM
4. Qualifications Required for Participation in Public Competition
(1) Must not fall under the provisions of Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting.
However, this does not apply to minors, persons under guardianship or assistance who have obtained the necessary consent for concluding a contract.
(2) Must not fall under the provisions of Article 71 of the Cabinet Order concerning the Budget, Auditing and Accounting.
(3) Must be graded A, B, C, or D in "Services" category of "Advertising/Promotion" or "Photography/Drafting" in the 2025, 2026, and 2027 Ministry of Internal Affairs and Communications competitive participation qualifications (unified qualification for all government ministries and agencies), and have qualifications for participation in the Kanto-Koshinetsu region.
(4) Must not be under a suspension of bidding period based on the suspension of bidding guidelines by the Ministry of Internal Affairs and Communications or other ministries/agencies. However, for suspension periods imposed by other ministries/agencies, periods exceeding the suspension period imposed by the Ministry of Internal Affairs and Communications shall not be included.
(5) Must have submitted the documents required in Section 5 below and meet the conditions as a bidder.
(6) Must not be a person whose management is substantially controlled by a yakuza or a person equivalent thereto.
5. Obligations Required of Bidders, etc.
Those who wish to participate in the bidding must submit the following documents via the "Electronic Procurement System" between 9:00 AM on July 24, 2024, and 5:00 PM on August 14, 2024. However, if it is unavoidable to use the "Electronic Procurement System", the documents must be submitted to the place indicated in Section 6 below by the deadline.
(1) Copy of the competitive participation qualification review result notification.
(2) Preliminary estimate (with breakdown and supporting certificates attached).
(3) Bid form (The bid form must be submitted via the "Electronic Procurement System" by 5:00 PM on August 14, 2024. However, in the case of paper-based bidding (in person or by mail) as per Section 2(6) above, the bid form must be sealed in an envelope, with the bidder's name, tender item name, and bid opening date written on the surface, and submitted to the place indicated in Section 6 below by 5:00 PM on August 24, 2024.)
(4) Power of attorney (only if applicable under the provisions of the tender explanation document).
(5) Other documents required by the tender explanation document.
6. Place for Inspection of Contract Terms
3rd Floor, Building No. 2, Central Government Building, 2-1-2 Kasumigaseki, Chiyoda-ku, Tokyo.
Contact: Public Relations Section, General Affairs Division, Fire and Disaster Management Agency, Kawai, Ihashi (TEL 03-5253-7521)
*Tender explanation documents can be obtained from the "Electronic Procurement System".
7. Date and Time and Place of Tender Explanation Meeting
Tender explanation meeting will not be held.
8. Bid Security and Contract Security
Exempt.
9. Invalid Bids
Bids submitted by persons who do not possess the necessary qualifications for participation in this tender, and bids that violate the conditions of the tender, shall be deemed invalid.
10. Amount Written on Bid Form
For the determination of the successful bidder, the successful bid price shall be the amount written on the bid form plus an amount equivalent to 10% of that amount (if there is a fraction of less than 1 yen in that amount, the fraction shall be discarded). Therefore, bidders shall write on their bid form an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax.
11. Method of Determining the Successful Bidder
The successful bidder shall be the one who meets the minimum requirements of the performance criteria specified in the tender explanation document, whose bid price is within the limit of the estimated price prepared in accordance with Article 79 of the Cabinet Order concerning the Budget, Auditing and Accounting, and who achieves the highest score based on the comprehensive evaluation method.
However, the criteria under Article 85 of the Cabinet Order concerning the Budget, Auditing and Accounting may apply, so those who intend to participate in the bidding should read the tender explanation document carefully.
12. Requirement for Contract Creation
A contract shall be created upon conclusion of the contract.
However, it may be omitted if the contract amount is less than 2.5 million yen.
Announced above.
Procuring Organization: Ministry of Internal Affairs and Communications
Location: Tokyo
Procurement Type: Public Invitation for Bids (Non-WTO Target)
Category: Goods and Services
Data provenance
This notice is sourced from GEPS Japan and was originally published on July 24, 2026. Last refreshed today. Original language: Japanese. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About 総務省
総務省 has issued 38 procurement notices on BidsFactory, including 25 currently open and 0 awarded contracts. Activity concentrates in General Supplies & Services, Information & Communication Technology, and Architecture & Engineering Services. All notices are published for Japan. Notices are distributed via GEPS Japan and 官公需 (kkj.go.jp). Most recent publication: July 31, 2026.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by 総務省 in Japan. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Services contract in the Media & Communications sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Japan. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit GEPS Japan to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is August 25, 2026. You have 24 days left to prepare and submit your proposal to the contracting authority.
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