FY2026 Labor Insurance Premium Reminder Notice Preparation and Dispatch Services
About This Opportunity
This is a services contract in the finance and banking sector, with a focus on Insurance, Public Finance and Pensions. Located in Japan, Asia, this opportunity is open to firms and consortiums. Proposals must be submitted before September 25, 2026.
Published through GEPS Japan, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the finance and banking sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Auto-translated from JapaneseFY2026 Labor Insurance Premium Reminder Notice Preparation and Dispatch Services
Public Invitation for Bids
The following is an invitation for general competitive bids.
July 15, 2024
Official in charge of disbursement of the procuring entity
Director, Labor Insurance Collection Office, Labour Standards Bureau, Ministry of Health, Labour and Welfare, Hiroyuki Yamamoto
◎Procuring Organization Number 017 ◎Location Number 13
1. Procurement Details
(1) Item Classification Number
57,76
(2) Procurement Subject and Quantity
FY2026 Labor Insurance Premium Reminder Notice Preparation and Dispatch Services
Reminder Notices 356,250 copies
Payment Slips 391,876 copies
Notification Documents 213,750 copies
Custom Notification Documents 213,750 copies
Window Envelopes 213,750 copies
(3) Specifications of Procurement Subject, etc.
As per the bid explanation document.
(4) Performance Period
From September 25, 2024 (scheduled) to March 31, 2025
(5) Delivery Location: Place designated by the Official in charge of disbursement of the procuring entity
(6) Bidding Method
Bids will be submitted for the unit price of each printed item (reminder notices, payment slips, notification documents, custom notification documents, window envelopes) and related services, excluding tax, and for the estimated amount obtained by multiplying the unit price by the corresponding number of copies. The successful bid price will be the amount stated in the bid form.
2. Qualifications for Participation in Competition
(1) Must be graded 'A' or 'B' in 'Services' in the FY2025, 2026, and 2027 Ministry of Health, Labour and Welfare Qualification for Participation in Tenders (Unified Qualification for All Ministries and Agencies).
(2) Must not fall under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting (hereinafter referred to as 'Budgetary and Accounting Order'). Minors, persons under guardianship or assistance who have obtained the necessary consent for contract conclusion may be applicable under special circumstances.
(3) Must not fall under Article 71 of the Budgetary and Accounting Order.
(4) Must be recognized as not having made false statements in the qualification application or attached documents.
(5) Must be recognized as not having extremely deteriorated business conditions or credibility.
(6) For those to whom the systems listed in the following items apply, there must be no arrears in insurance premiums for the two years immediately preceding the bid submission deadline of this bid (two insurance years for [5] and [6]):
[1] Employees' Pension Insurance
[2] Health Insurance (managed by the National Health Insurance Organization)
[3] Seamen's Insurance
[4] National Pension
[5] Workers' Accident Compensation Insurance
[6] Employment Insurance
(7) Must not be under a period of suspension from bidding imposed by the Ministry of Health, Labour and Welfare.
(8) Must possess the personnel and equipment necessary to reliably carry out the work.
Confirmation will be made based on the following documents, which must be submitted along with the bid participation documents:
- Company resume or similar document
- Documents showing the content and quantity of equipment (including machinery, number of machines, transportation equipment, quality control equipment, personnel, etc. Existing equipment is acceptable.)
(9) Must have obtained certification for either 'ISO9001:2015' for quality management system or 'CMMI Level 3 or higher' for organizational capability maturity.
(10) Must have obtained certification for either 'Information Security Management System (ISO/IEC 27001 or JIS Q 27001)' or 'Privacy Mark (JIS Q 15001)'.
(11) Must have experience in similar work of equivalent or greater scale in the past.
(12) Must appropriately manage personal information in accordance with the Ministry of Health, Labour and Welfare Regulations for Management of Personal Information, etc.
(13) Must meet other qualifications specified by the Official in charge of disbursement of the procuring entity in accordance with Article 73 of the Budgetary and Accounting Order.
3. Bid Submission Location, etc.
(1) Location for submission of bid forms and documents for confirmation of competitive participation qualifications, place to view contract terms, place to obtain bid explanation documents, and contact information:
〒100-8916 Tokyo, Chiyoda-ku, Kasumigaseki 1-2-2
Central Government Building No. 5
General Affairs Section, Labor Insurance Collection Office, Labour Standards Bureau, Ministry of Health, Labour and Welfare
Phone: 03-5253-1111 (ext. 5153)
Email: chou-chotatsu@mhlw.go.jp
Deadline for inquiries: September 17, 2024 (Thursday) 12:00 PM
* Documents will be provided at the inquiry contact above or via the procurement portal site. If you wish to receive documents from the inquiry contact above, please send an email requesting them.
(2) Contact for inquiries regarding specifications, etc.:
〒100-8916 Tokyo, Chiyoda-ku, Kasumigaseki 1-2-2
Central Government Building No. 5
Collection Section, Labor Insurance Collection Office, Labour Standards Bureau, Ministry of Health, Labour and Welfare
Phone: 03-5253-1111 (ext. 5157)
(3) Deadline for submission of documents for confirmation of competitive participation qualifications:
September 24, 2024, 12:00 PM
(4) Date and time and location of bid explanation meeting:
No bid explanation meeting will be held.
(5) Deadline and location for receipt of prototype:
September 3, 2024, 12:00 PM
(Location specified in (2) above)
(6) Deadline for receipt of bid forms:
September 24, 2024, 12:00 PM
(7) Date and time and location of bid opening:
Date and Time: September 25, 2024, 2:00 PM
Location: Labor Insurance Collection Office, Labour Standards Bureau, Ministry of Health, Labour and Welfare (15th Floor, Room 19)
4. Use of Electronic Procurement System
This procurement will be conducted using the electronic procurement system.
However, those who find it difficult to use the electronic procurement system may, upon written request, use the paper-based bidding method. In the case of paper-based bidding, bid forms should be submitted by mail to the Ministry of Health, Labour and Welfare for qualification for participation in tenders (Unified Qualification for All Ministries and Agencies).
5. Other
(1) Language and currency to be used in contract procedures: Japanese and Japanese currency.
(2) Bid security and contract security: Exempt.
(3) Requirements for bidders:
Those wishing to participate in this bid must submit certificates of competitive participation qualifications that meet the quality, characteristics, and conditions of the procured goods by the date and time specified in the bid explanation document. The procuring entity will review the submitted documents of prospective bidders, and only those deemed qualified will be allowed to participate in the bid.
Bidders may be asked by the Official in charge of disbursement of the procuring entity to provide explanations regarding their documents up to the day before the bid opening.
Furthermore, those wishing to participate in the bid must submit a written pledge stating that they do not fall under the category of organized crime groups, as specified by the Official in charge of disbursement of the procuring entity.
(4) Precautions:
a. Contract-related documents submitted by bidders must be the decision of the business operator.
b. If any falsification or other irregularities are found in contract-related documents, the contract may be terminated and penalties may be imposed.
(5) Invalid bids:
Bids submitted by those who do not meet the competitive participation qualifications stated in this announcement, bids from those who have not fulfilled the obligations required of bidders, and other bids that violate the bidding conditions will be considered invalid.
Furthermore, bids from those who fail to submit the pledge form as per (3), or who submit a false pledge, or who violate the pledge will be considered invalid.
(6) Requirement for contract creation: Required.
(7) Method of determining the successful bidder:
The successful bidder will be the bidder who is deemed by the Official in charge of disbursement of the procuring entity to be capable of performing the services specified in this announcement, and who submits the lowest valid bid within the limit of the estimated price prepared in accordance with Article 79 of the Budgetary and Accounting Order. However, if it is deemed that the successful bidder may not be able to perform the contract in accordance with its terms due to the bid price, or if it is deemed significantly inappropriate to conclude a contract with such bidder due to the risk of disrupting fair trade order, the bidder who submitted the lowest valid bid within the limit of the estimated price among other bidders may be selected as the successful bidder.
(8) Negotiation during procedures: None.
(9) Other: Details are provided in the bid explanation document.
Data provenance
This notice is sourced from GEPS Japan and was originally published on July 15, 2026. Last refreshed 1 day ago. Original language: Japanese. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About 厚生労働省
厚生労働省 has issued 299 procurement notices on BidsFactory, including 134 currently open and 14 awarded contracts. Activity concentrates in Construction & Civil Works, General Supplies & Services, and Security, Defense & Justice. All notices are published for Japan. Notices are distributed via 官公需 (kkj.go.jp) and GEPS Japan. Most recent publication: August 5, 2026.
Frequently asked questions about this tender
What type of contract is this?
This is a Services contract in the Finance & Banking sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Japan. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit GEPS Japan to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is September 25, 2026. You have 49 days left to prepare and submit your proposal to the contracting authority.
Who is the contracting authority?
This notice was issued by 厚生労働省 in Japan. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
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