FY2026 Procurement of Preserved Water for Osaka Prison (Open Counter Method)

Announcement of Quotation Request by Open Counter Method September 1, 2024 Authorized Officer for Expenditure Fumihiko Hayashi, Director of Osaka Prison We will conduct a quotation comparison by discretionary contract and open counter method as follows. 1 Matters for Quotation Comparison by Open Counter Method (1) Title: FY2026 Procurement of Preserved Water for Osaka Prison (Open Counter Method) (2) Specifications: As per the specifications document (3) Delivery Deadline: By February 26, 2025 (Friday) (4) Delivery Location: 6-1 Tadeh-cho, Sakai-ku, Sakai City, Osaka Prison 2 Matters Concerning Qualifications for Participants in Quotation Comparison by Open Counter Method (1) The applicant must not fall under the provisions of Articles 70 and 71 of the Cabinet Order concerning Budget, Auditing, and Accounting. However, minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding a contract fall under special reasons in Article 70 of the said order. (2) The applicant must fall under one of the following categories: (a) Must be ranked "D" or higher in the qualification category "Sales of Goods" in the FY2025, 2026, and 2027 Qualification Review Result Notification (Unified Qualification for All Ministries and Agencies) and have qualification to participate in bids in the "Kinki" region. (b) Must be listed in the discretionary contract registrant list prepared by this office. 3 Use of Electronic Procurement System This procurement is eligible for the use of the Electronic Procurement System (https://www.geps.go.jp/). Users of the Electronic Procurement System shall follow the procedures stipulated in the "Terms of Use for Electronic Procurement System," "Electronic Procurement System Operation Manual," etc. within the above portal for submitting quotation documents, etc. However, if it is difficult to use the Electronic Procurement System, submission of quotation documents, etc. by paper or email is also possible. 4 Place for Showing Contract Terms and Contact Information (1) 〒590-0014 6-1 Tadeh-cho, Sakai-ku, Sakai City, Osaka Prefecture General Affairs Department, Supplies Division, Osaka Prison (Contact: Kitanaka) TEL: 072-238-8261 ext. 2311 FAX: 072-238-8220 E-mail: OsakaYodo3@outlook.com (2) Via the Electronic Procurement System 5 Period and Place for Distribution of Implementation Guidelines for Open Counter Method and Specifications (1) Period for Distribution of Specifications, etc. From Tuesday, September 1, 2024, to Wednesday, September 9, 2024, from 9:00 AM to 5:00 PM (excluding the period from noon to 1:00 PM and closed days). (2) Distribution Place Will be distributed at the place indicated in 4 above. 6 Documents to be Submitted, Submission Deadline, Submission Place, and Submission Method (1) Documents to be Submitted (a) Copy of the FY2025, 2026, and 2027 Qualification Review Result Notification (Unified Qualification for All Ministries and Agencies) However, this does not apply to those listed in the discretionary contract registrant list of this office. (b) Written Oath Regarding Exclusion of Boryokudan (Violent Groups) and List of Officers, etc. (Separate Form) (c) Product Confirmation Form Documentation is required even when bidding on reference products. (2) Submission Deadline By 5:00 PM on Thursday, September 10, 2024 (3) Submission Method Submission by hand, mail (must arrive by the deadline), or email to the place indicated in 4 above. If submitting by mail or email, please confirm receipt by phone call, etc. Please note that pre-submission documents will not be accepted on the Electronic Procurement System. 7 Submission Deadline, Format, Submission Place, and Submission Method for Quotation Documents (1) Deadline for Submission of Quotation Documents By 5:00 PM on Monday, September 14, 2024 If no quotation is submitted by the deadline (excluding cases where submission is impossible due to system failure, etc. of the Electronic Procurement System), it will be considered a withdrawal. (2) Regarding Quotation Price The quoted amount shall be stated as a total amount, and the breakdown of the amount (quantity, unit price, etc.), the price excluding tax, the amount of consumption tax and local consumption tax, and the price including tax shall be stated separately. If there is a fraction of less than one yen in the total amount including tax, that fraction shall be discarded. (3) Submission Method via Electronic Procurement System Submit the total amount excluding tax of the quoted amount (total price) according to the procedures specified in the Electronic Procurement System. In addition, please attach a quotation breakdown document (arbitrary format) stating the breakdown of the amount (quantity, unit price, etc.), the price excluding tax, the amount of consumption tax and local consumption tax, and the price including tax. (4) Submission Method by Hand, Mail, or Email (a) The format of the quotation document is optional, but it must state the breakdown of the amount (quantity, unit price, etc.), the price excluding tax, the amount of consumption tax and local consumption tax, and the price including tax. (b) If submitting by hand or mail, seal it in an envelope with the title and submitter's name, and submit it to the place indicated in 4 above. If submitting by mail, use a double envelope and use registered mail or equivalent that allows tracking of the shipping date and time. (c) If submitting by email, send it to the address indicated in 4 above. In addition, please encrypt the quotation document by adding a password, etc., and confirm receipt by phone call, etc. (d) If there are two or more bidders with the same price, a lottery will be held using the Electronic Procurement System in principle. Therefore, please write a random 3-digit number (electronic lottery number) on the quotation document or notify the office in writing or by email. 8 Date and Time of Quotation Comparison 10:00 AM, Tuesday, September 15, 2024 (Not public) 9 Invalid Quotations Quotations submitted by those who do not meet the participation qualifications stated in this announcement, and quotations that violate the conditions related to quotations, will be deemed invalid. 10 Payment of Contract Deposit Exempt 11 Requirement for Creation of Contract or Acceptance Letter Required (Acceptance Letter) 12 Questions and Answers If you have any questions regarding the specifications, etc., please submit them in writing or data to the place indicated in 4 above by 5:00 PM on Thursday, September 10, 2024. The format is optional, and submission by email or FAX is also permitted, but please confirm receipt by phone call, etc. 13 Other (1) The quotation comparison may be canceled due to circumstances of this office. (2) Quotation documents should be prepared after carefully reading the specifications and the "Implementation Guidelines for Quotation Comparison by Open Counter Method." (3) The omission of seals is possible for the required submission documents. However, if seals are omitted, the "Name of Person in Charge" and "Contact Phone Number" must be included. However, the omission of seals is not applicable to contract documents or acceptance letters. 14 Contact Information for Electronic Procurement System (Electronic Procurement System Help Desk) TEL: 0570-000-683 FAX: 017-731-3352 [Regarding the Use of the Electronic Procurement System] This office is implementing procurement procedures using the Electronic Procurement System and plans to gradually expand the functions used after verification of the results. However, depending on the operational status and some bidding items, we may request that bid forms, etc. be submitted on paper. We ask for your understanding in advance. In addition, to participate in procurement items using the Electronic Procurement System, you must register your user information in advance. Please access the Electronic Procurement System and register your user information from the user application menu. Procuring Organization: Ministry of Justice Location: Osaka Prefecture Procurement Type: Information on Participation in Open Counter Category: Goods and Services