Consignment work related to the Japan-US Exchange Program in Reiwa 8

Consignment work related to the Japan-US Exchange Program in Reiwa 8 Public Notice of Tender We will conduct a tender as follows. Please be familiar with the tender documents and tender instructions before participating. September 3, Reiwa 8 (2026) Masato Ikeda, Director General of the Northern Kanto Defense Bureau 1 Tender Method General Competitive Tender 2 Matters for Tender (1) Subject Name: Consignment work related to the Japan-US Exchange Program in Reiwa 8 (2) Scope of Work: Consignment work related to the operation of the following programs A "Japan-US Exchange Music Concert in Tachikawa" Date: February 21, Reiwa 9 (2027) B "Japan-US Cultural Exchange Meeting" Date: Two weekdays (one day each) in January or February, Reiwa 9 (2027) (3) Place of Performance: A Tamashin RISURU Hall (Tachikawa City Civic Hall) B Two locations from Fussa City Fussa Daiichi Elementary School, Tachikawa City Kamisunagawa Elementary School, and Yokota Air Base Elementary Schools (2 schools). (4) Specifications and Quantity: As per specifications (5) Period of Performance: From the day after the contract is concluded until March 19, Reiwa 9 (2027) (6) This project will be conducted through the electronic procurement system for tenders and submission of documents. However, if it is difficult to use the electronic procurement system, paper bids may be substituted upon application to the contracting authority. The application method shall be in accordance with the tender documents. 3 Qualifications for Participation in Competition (1) Not falling under the provisions of Article 70 and Article 71 of the Cabinet Order concerning Budget, Audit and Accounting (Imperial Ordinance No. 165 of 1947; hereinafter referred to as "Budget Execution Order"). Minors, persons under guardianship or assistance, who have obtained the necessary consent for concluding the contract, may fall under the special reasons in the said articles. (2) Must be classified as Grade "A", "B", or "C" in "Services, etc." in the Reiwa 7, 8, and 9 (2025, 2026, and 2027) Ministry of Defense Tender Qualification (Unified Qualification for All Ministries and Agencies) and have the qualification to participate in tenders in the Kanto-Koshinetsu region (For those for whom commencement of rehabilitation proceedings has been filed under the Company Rehabilitation Law (Law No. 154 of 2002) or commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Law (Law No. 225 of 2000), re-classification must have been received after the decision to commence proceedings). (3) Not a person for whom proceedings for commencement of rehabilitation (rehabilitation/reorganization) have been filed under the Company Rehabilitation Law or the Civil Rehabilitation Law (excluding those who have received re-classification). (4) Not within the period of suspension of tenders by the Ministry of Defense from the deadline for submission of the General Competitive Tender Qualification Confirmation Application and Competitive Tender Qualification Confirmation Documents (hereinafter referred to as "Application Documents, etc.") until the bid opening. (5) There shall be no capital, personnel, or equivalent relationships between the bidders. Details are provided in the tender documents. (6) Exclusion of persons related to organized crime groups A Qualified bidders who have been requested by the prefectural police to be excluded from tenders for construction, etc., commissioned by the Ministry of Defense as businesses related to organized crime groups, and for whom such status continues, will not be allowed to participate in the competition. B Qualified bidders who have been requested by the prefectural police to be excluded from tenders for construction, etc., commissioned by the Ministry of Defense as businesses related to organized crime groups, and for whom such status continues, will not be contracted with, from the time of bidding until the conclusion of the contract. 4 Tender Procedures, etc. (1) Department in Charge 2-1 Shintoshin, Chuo-ku, Saitama City, Saitama Prefecture 330-9721 Building No. 2, Saitama Shintoshin Government Building General Affairs Division, Contract Section, Northern Kanto Defense Bureau TEL 048-600-1800 (ext. 2805 or 2449) FAX 048-600-1842 Email shinseibutu-kk@ext.n-kanto.rdb.mod.go.jp (2) Period for distribution of tender documents, etc. A Distribution Period From the date of this notice until October 5, Reiwa 8 (2026). For paper bids, daily from 9:00 to 17:00, excluding administrative holidays as defined in Article 1, Paragraph 1 of the Law on Administrative Holidays (Law No. 91 of 1988) (excluding the period from 12:00 to 13:00). B Distribution Location Available on the electronic procurement system (https://www.geps.go.jp/) or at the location specified in (1). (3) Period for submission of application documents, etc. A Submission Period From the date of this notice until September 24, Reiwa 8 (2026). However, the deadline on the final day is noon. B Submission Location Via the electronic procurement system. For paper bids, submit in person, by mail (registered mail only), or by courier (equivalent to registered mail) (hereinafter referred to as "mail, etc.") or by email to the location in (1) daily from 9:00 to 17:00, excluding administrative holidays. (4) Deadline for submission of bid forms, etc. A Submission Deadline Until 17:00 on October 5, Reiwa 8 (2026). B Submission Method Via the electronic procurement system. For paper bids, submit in person or by mail, etc., to the location in (1) (must arrive by the deadline). Submission by email is not permitted. (5) Date and time and place of bid opening A Date and Time 10:00 on October 6, Reiwa 8 (2026) B Location 8th Floor Tender Room, Northern Kanto Defense Bureau Building No. 2, Saitama Shintoshin Government Building, 2-1 Shintoshin, Chuo-ku, Saitama City However, if no bidder is present, the General Affairs Division, Contract Section office. 5 Contractual Provisions Applicable (1) Contract Terms (2) Special Contract Clauses Regarding Exclusion of Organized Crime Groups (3) Special Contract Clauses Regarding Collusion and Other Illegal Acts (4) Special Contract Clauses Regarding Handling of Personal Information (5) In addition to the above, if the successful bidder is a small and medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Law, "Special Contract Clauses for Partial Release of Restrictions on Assignment of Claims" shall apply separately. 6 Method of Selecting the Successful Bidder (1) The successful bidder shall be the one who has submitted the lowest valid bid within the limit of the estimated price prepared in accordance with Article 79 of the Budget Execution Order. However, if it is deemed that the contract may not be performed in accordance with its terms by the bidder who would be the successful bidder, or if it is deemed significantly inappropriate because contracting with that bidder would disrupt the order of fair trade, another bidder who has submitted a bid within the limit of the estimated price and has submitted the lowest bid may be selected as the successful bidder. (2) If the bid price of the bidder who would be the successful bidder is below the standard (hereinafter referred to as "Investigation Standard Price") prepared in accordance with Article 85 of the Budget Execution Order, an investigation (hereinafter referred to as "Low Bid Price Investigation") will be conducted in accordance with Article 86 of the Budget Execution Order, and cooperation is required. (3) In determining the successful bid, the successful bid price will be the amount obtained by adding 10% of the bid amount to the amount stated in the bid form (if there is a fraction of less than 1 yen, that fraction shall be discarded). Therefore, bidders shall state in their bid form an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or exempt businesses for consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc.") (The amount excluding consumption tax, etc. shall be stated in the bid form). 7 Other (1) Language and currency to be used in the procedure Limited to Japanese and Japanese currency. (2) Requirement for contract creation Yes (3) Bid security and contract security Exempt (4) Invalid bids Bids submitted by persons who do not meet the qualifications for participation in this competition and bids that violate the conditions related to bidding shall be deemed invalid. (5) Contact point for inquiries regarding the electronic procurement system Government Electronic Procurement (GEPS) Homepage https://www.geps.go.jp/ However, in urgent cases, such as when the deadline for submission of application documents, bids, etc., is imminent, please contact the location in 4(1). (6) If a system failure occurs in the electronic procurement system, the date and time, bidding method, etc., may be changed. Procurement Organization: Ministry of Defense Location: Saitama Prefecture Procurement Type: Correction Notice (Public Notice of General Competitive Tender (Non-WTO Target)) Category: Goods and Services