Reiwa 8 Lightweight Shelf Purchase Business Bidder Public Solicitation

Reiwa 8 Lightweight Shelf Purchase Business Bidder Public Solicitation\n1. Implementation of General Competitive Bid\nWe hereby announce a general competitive bid as follows, based on Article 3-2 of the Seika Town Contract Regulations.\nOctober 28, Reiwa 8\nSigned, Sugimura Masashi, Mayor of Seika Town\n1. Overview\n(1) Business Name: Lightweight Shelf Purchase Business FY Reiwa 8.\n(2) Business Details: Purchase of lightweight shelves. (Details are as per the attached specifications).\n(3) Performance Location: 14 Kadota, Oaza Shukunobe, Seika Town, Soraku District.\n(4) Performance Period: From the day after the contract signing date until February 26, Reiwa 9.\n(5) Ordering Department: Water and Sewerage Department, Accounting and Sales Section.\n(6) Bidding Method: Paper Bidding.\n2. Bid Participation Qualification Requirements, etc.\n(1) Common Requirements:\nA. Not falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Order No. 16 of 1947).\nB. Not have been subject to suspension of designation measures by Seika Town or Kyoto Prefecture during the period from the submission deadline of this General Competitive Bid Participation Application Form (hereinafter referred to as \"Bid Participation Application\") and other documents to the date of bid execution.\nC. For those who have filed an application for commencement of rehabilitation proceedings based on the Corporate Reorganization Act (Law No. 154 of 2002), a rehabilitation plan must have been approved. For those who have filed an application for commencement of rehabilitation proceedings based on the Civil Rehabilitation Act (Law No. 225 of 1999), a rehabilitation plan must have been approved.\nD. Not have engaged in acts that violate the Act on Prohibition of Private Monopolization and Maintenance of Fair Trade (Law No. 54 of 1947), etc.\nE. Not be a gangster, etc., as defined in Article 2, Item 4 of the Seika Town Anti-Gangster Ordinance (Seika Town Ordinance No. 30 of 2011).\nF. Must be recognized as capable of delivering goods that meet the specifications of the procured items indicated in this announcement.\n2\n(2) Individual Requirements:\nMust have qualifications for participation in competitive bidding for goods and services in Seika Town for Reiwa 7 and 8 fiscal years.\n3. Requirements for Contract Conclusion:\nIf the successful bidder is subject to suspension of designation measures by Seika Town or Kyoto Prefecture during the period from the bid execution date to the contract conclusion date, or if fraudulent acts by the successful bidder are discovered, this successful bid decision shall be canceled.\n4. Preparation and Submission of Bid Participation Application Forms, etc.:\n(1) Method of Obtaining Bid Participation Application Forms, etc.:\nDownload from the Seika Town website or obtain at the location below.\nA. Distribution Period: From Wednesday, October 28, Reiwa 8 to Wednesday, November 11, Reiwa 8 (from 9:00 to 17:00 on opening days, excluding 12:00 to 13:00. Also, until 15:00 on Wednesday, November 11, Reiwa 8).\nB. Distribution Location: Seika Town Water and Sewerage Department, Accounting and Sales Section (within the Water and Sewerage Department Office).\nC. Cost of Obtaining: Free.\n(2) Preparation of Bid Participation Application Forms, etc.:\nPrepare using the bid participation application forms, etc., obtained by the method in (1) and submit by the deadline specified in (3). No preparation briefing will be held.\n(3) Acceptance of Bid Participation Application Forms, etc.:\nA. Acceptance Dates: Tuesday, November 10, Reiwa 8 and Wednesday, November 11, Reiwa 8.\nB. Acceptance Hours: From 9:00 to 16:00 (excluding 12:00 to 13:00).\nC. Acceptance Location: Seika Town Water and Sewerage Department, Accounting and Sales Section (within the Water and Sewerage Department Office).\nD. Documents to Submit: One copy each of ① to ③ below.\n① General Competitive Bid Participation Application Form.\n② Bid Participation Application Acceptance Slip.\n③ Reiwa 7 & 8 Fiscal Years Goods and Services Competitive Bid Participation Qualification Examination Application Acceptance Certificate (downloaded from the electronic application site).\nE. Other: Bid participation application forms, etc., must be submitted in person. Submission by mail or FAX will not be accepted.\n5. Bidding Method, and Place and Time of Bid Execution, etc.:\n(1) Bidding Method: Bids will be executed by submitting bid forms in the presence of bid participants for this business.\n(2) Scheduled Bid Date and Time: From 14:00 on Friday, November 27, Reiwa 8.\n(3) Bid Location: Seika Town Water and Sewerage Department Office, 2nd Floor Conference Room.\n(4) Bid Conditions:\nA. Bid Security: Exempt.\n3\nB. Contract Security: Exempt.\nC. Minimum Reserve Price: None.\nD. Submission of Breakdown: Required.\nE. Bidding and contracting procedures shall be conducted in accordance with Seika Town Contract Regulations, laws, and other regulations.\nF. If you wish to withdraw your bid, please notify the Accounting and Sales Section in writing before the bid start time. The format is optional, but must include \"Withdrawal Notice,\" date of notice, business name, reason for withdrawal, address, company name, representative's name, and representative's seal. Submission by mail is also possible if prior telephone contact is made. (Must arrive by the bid start time).\nG. Only one person per company will be admitted to the bid venue and must sit in the seat corresponding to the number on the attendance roster. If bidding by proxy, a letter of proxy must be submitted. The format of the letter of proxy shall be the one distributed at the time of the bid announcement or a similar format.\nH. The letter of proxy must be brought to the bid venue and handed over to the bid-related staff.\nI. The format of the bid form shall be the one distributed at the time of the bid announcement or a similar format. Regardless of whether the bidder is a taxable or tax-exempt business with respect to consumption tax and local consumption tax, the amount equivalent to 100/110 of the estimated contract amount shall be stated in the bid form. If a letter of proxy is submitted, the name and seal on the bid form shall be those of the authorized agent as stated in the letter of proxy.\nJ. The bid form shall be placed in an envelope and deposited into the bid box at the bid date and time and location as instructed by the bid-related staff.\nK. To clarify the basis for calculating the bid amount, the bidder who becomes the successful bid candidate at the time of bid opening will be asked to submit a breakdown. The format of the breakdown is optional, but must include the business name, company name, and representative's name, and be stamped with the representative's seal. Also, the items in the breakdown of the reference design document should match. The names of the items should also be the same.\nL. The bid amount must match the total amount of the breakdown (total amount excluding consumption tax equivalent).\nThe breakdown is submitted as a reference document and does not create any rights or obligations for bidding or contracting.\nM. Questions, etc., should be submitted using the questionnaire distributed at the time of the bid announcement.\nDeadline for Submission of Questionnaire: Noon on Friday, November 20, Reiwa 8.\nDate of Question and Answer: By 17:00 on Tuesday, November 24, Reiwa 8, via FAX.\nN. Comply with relevant laws and regulations and the contract document when performing this contract. Investigations may be conducted depending on the situation.\n(5) Invalid and Disqualified Bids:\nA. Bids submitted by persons who do not have the qualifications to participate in the bid.\nB. Bids submitted by persons who have made false statements in their bid participation application forms or who have not submitted them.\nC. Bids lacking a signature and seal.\nD. Bids with errors or omissions in the amount, name, or other important parts, or bids with altered amounts.\nE. Bids for which a valid breakdown was not submitted at the time of bid opening, for bid projects requiring breakdown submission.\nF. Bids submitted by the same person for the same bid more than once (including bids as an agent for another person).\nG. Bids submitted by persons who have engaged in collusion or other fraudulent acts to obtain illegal profits in the bid, or who are suspected of doing so.\nH. Bids submitted by persons who have disturbed the order of bidding, such as by not following the instructions of bid-related staff.\nI. Other bids that violate the conditions of bidding.\n6. Other:\n(1) Submission of bid participation application forms, etc., does not immediately grant bidding qualifications. The existence of participation qualifications will be notified in writing at a later date after reviewing the application details. (Scheduled for November 18, Reiwa 8).\n(2) Expenses incurred in preparing bid participation application forms, etc., shall be borne by the applicant.\n(3) Submitted documents will not be returned.\n(4) If false statements are made in the bid participation application form, the bidder will not be qualified to participate in the bid, and Seika Town may impose suspension of designation measures.\n(5) Maintain silence in the bid venue and refrain from private conversations. Furthermore, entry and exit from the bid venue are generally prohibited from the start to the end of the bid.\n(6) If there is only one bidder as of the bid participation application deadline, the bid will be canceled.\n(Contact Information)\nSeika Town Water and Sewerage Department, Accounting and Sales Section\nPhone Number: (0774) 94-2049\nFAX Number: (0774) 93-1243\nEmail Address: keirieigyo@town.seika.lg.jp\nReception Stamp\nGeneral Competitive Bid Participation Application Form\nYear Month Day\nTo the Mayor of Seika Town\nAddress: Company Name: Seal: Representative Name:\nI hereby apply for participation in the general competitive bid for the following business, attaching the attached documents.\nI hereby pledge that the contents of this application form and attached documents are true and correct.\nDetails:\n1. Business Name: Lightweight Shelf Purchase Business FY Reiwa 8.\n2. Business Location: 14 Kadota, Oaza Shukunobe, Seika Town, Soraku District.\n3. Attached Documents:\n① Bid Participation Application Acceptance Slip.\n② Reiwa 7 & 8 Fiscal Years Goods and Services Competitive Bid Participation Qualification Examination Application Acceptance Certificate (downloaded from the electronic application site).\nContact Information:\nPostal Code/Address: 〒\nCompany/Department Name:\nContact Person:\nPhone/FAX:\nEmail Address:\nReception Stamp\nBid Participation Application Acceptance Slip\n* Business Name: Lightweight Shelf Purchase Business FY Reiwa 8.\nCompany Name:\nAddress:\nRepresentative Name:\nPhone Number:\nReception Stamp\nBid Participation Application Acceptance Confirmation Slip\n* Business Name: Lightweight Shelf Purchase Business FY Reiwa 8.\nReceived the bid participation application form, etc., today.\nSeal\nQuestionnaire\nYear Month Day\nTo the Mayor of Seika Town\nCompany Name:\nRepresentative Name: Seal:\nPhone: FAX:\nBusiness Name: Lightweight Shelf Purchase Business FY Reiwa 8.\nI have the following questions regarding the above business.\nQuestion 1. If the questions do not fit on one page, please copy this page and use it.\n2. Deadline for Submission of Questionnaire: By noon on Friday, November 20, Reiwa 8, to the Accounting and Sales Section.\nDate of Question and Answer: By 17:00 on Tuesday, November 24, Reiwa 8, via FAX.\n* Please submit the questionnaire by mail, FAX, or email. If submitting by FAX, please notify by phone that you are sending a FAX and provide your name. If no notification is received, the questionnaire will be considered not submitted.\nIf submitting by email, please send from the email address listed in the participation application. A confirmation email will be sent later. If you do not receive a confirmation email by the submission deadline, please contact us by phone.\n3. If there are no questions, submission is not required. Submissions received after the deadline will not be accepted.\n4. Inquiries regarding the presence or absence of questions can also be made by phone.\n(Contact Information)\nSeika Town Water and Sewerage Department, Accounting and Sales Section\nAddress: 14 Kadota, Oaza Shukunobe, Seika Town\nPhone: 0774-94-2049\nFAX: 0774-93-1243\nEmail Address: keirieigyo@town.seika.lg.jp\nPAGE \* MERGEFORMAT1PAGE \* MERGEFORMAT\nBid Form\nLetter of Proxy\nSheet1\nBid Form\nAmount (Unit: Yen)\nBusiness Name: Lightweight Shelf Purchase Business FY Reiwa 8.\n* The above amount does not include consumption tax and local consumption tax.\n* If submitting a letter of proxy, the name and seal below should be the same as those of the authorized agent stated in the letter of proxy.\n* Place the bid form in an envelope and deposit it in the bid box at the bid date and time and location as instructed by the bid-related staff.\nI hereby bid as follows, having accepted the bidding conditions.\nYear Month Day\nLocation:\nCompany Name:\nName: Seal:\nTo the Mayor of Seika Town\n(Example Entry) \\123,456\n* Please be sure to include \\ at the beginning.\n* Please enter the amount excluding tax.\nFill in the date of the bid meeting.\nFill in the location, company name, and representative's title and name as stated in the participation application.\nLetter of Proxy\n,Year,Month,Day\nTo the Mayor of Seika Town\nPrincipal:\nLocation:\nCompany Name:\nRepresentative Name and Title: Seal:\nI hereby appoint the following person as my agent and delegate all authority related to bidding for the following business.\nDetails:\nBusiness Name: Lightweight Shelf Purchase Business FY Reiwa 8.\nAgent Name: Seal:\nDelegation Period: Year Month Day to\n* If submitting a letter of proxy, the name and seal on the bid form shall be the same as those of the agent stated above.\n* Bring the letter of proxy to the bid venue and hand it over to the bid-related staff.\nFill in the date of the bid meeting.\nFill in the location, company name, and representative's title and name as stated in the participation application.\nAgent's Name and Seal (Person to whom authority is delegated).\nFill in the date of the bid meeting.\nLightweight Shelf Purchase Specification\n1. General Provisions: This specification defines the purchase of lightweight shelves (including transportation, delivery, and installation) for the Seika Town Water and Sewerage Department.\n2. Delivery Deadline: The delivery date for the goods shall be Friday, February 26, Reiwa 9. If the delivery date is changed, obtain prior approval from the responsible staff member.\n3. Item Name and Quantity:\n4. General Quality Specifications:\n(1) Freestanding shelves must be manufactured in a factory certified for the production of JIS S1039 (Shelving/Goods Racks) products.\n(2) Must be manufactured in a factory compliant with ISO 9001 and ISO 14001.\n(3) Must be compliant with the Green Purchasing Law.\n5. Special Specifications:\n(1) The upright shape shall be U-shaped and double-post type. Single units shall have two posts, and double units shall have three posts.\n(2) The top and bottom panels shall have a seismic-resistant structure with corner gusset plates (※) welded to each corner. The structure shall not have back braces so that double units can be used as single units (used continuously in the depth direction).\n* The folded gusset plate shall be present in the width, depth, and height directions, and its performance shall be supported by catalog or other documentation.\n(3) The top and bottom panels shall be bolted to the posts to ensure strength.\n(4) Shelf boards shall be structured for easy vertical adjustment (bolting is not allowed).\n(5) The adjustable pitch of the shelf boards shall be 25mm.\nSymbol: Item: Model: Quantity: Unit: Reference Manufacturer\nA: Lightweight Shelf, Single Unit, 4-Bay, 5 Tiers Effective: KU 3Y4-346SOR: 1: Unit: Kongō or equivalent.\nB: Lightweight Shelf, Double Unit, 8-Bay, 5 Tiers Effective: KU 3Y8-346WOR: 4: Units: Kongō or equivalent.\nC: Lightweight Shelf, Double Unit, 3-Bay, 5 Tiers Effective: KU 3Y3-346WOR: 3: Units: Kongō or equivalent.\nTop connecting bracket attachment position and quantity as per attached reference drawing: 1: Unit: Kongō or equivalent.\n(6) The load capacity of each shelf board shall be 100kg/tier or more.\n(7) The visible height of the shelf boards shall be 30mm.\n(8) The effective width of the shelf boards shall be 865mm or more.\n(9) The depth of the shelf boards shall be 310mm or more.\n(10) The upright shape shall be U-shaped, with dimensions of 35mm x 30mm x 1.6mm thickness.\n(11) The external dimensions shall be as follows:\nA: W3630-3640mm x D320-340mm x H2050-2100mm\nB: W7230-7240mm x D320-340mm x H2050-2100mm\nC: W2730-2740mm x D320-340mm x H2050-2100mm\n(12) Painting: Shall be VOC-compliant painting using polyester resin powder coating (F☆☆☆☆: environmentally friendly type) in accordance with JIS S1039 standard specifications.\n(13) The main body color shall be white.\n(14) Shelves installed on walls, both newly supplied and existing, shall be securely fixed to the wall using appropriate methods for the wall material. However, the fixing location shall be determined with the approval of the responsible staff member.\n