Contract for disposal of administrative documents for Fukushima Labor Bureau, Labor Standards Inspection Offices, and Public Employment Security Offices for fiscal year 2026

Contract for disposal of administrative documents for Fukushima Labor Bureau, Labor Standards Inspection Offices, and Public Employment Security Offices for fiscal year 2026 Procurement Item Number: 0000000000000621051 Procurement Type: Public Invitation to Tender (WTO Procurement Excluded) Classification: Goods and Services Procurement Procurement Item Name: Contract for disposal of administrative documents for Fukushima Labor Bureau, Labor Standards Inspection Offices, and Public Employment Security Offices for fiscal year 2026 Public Start Date: September 3, Reiwa 8 Public End Date: September 18, Reiwa 8 Procuring Organization: Ministry of Health, Labour and Welfare Procuring Organization Location: Fukushima Prefecture Announcement Content Public Invitation to Tender We hereby announce a public invitation to tender (lowest price winning method). September 3, Reiwa 8 Authorized Signatory for Expenditure, Director of General Affairs, Fukushima Labor Bureau Masahiro Hirayama 1. Procurement Details (1) Procurement Item Name: Contract for disposal of administrative documents for Fukushima Labor Bureau, Labor Standards Inspection Offices, and Public Employment Security Offices for fiscal year 2026 (2) Procurement Item Specifications: As per the "Tender Documents" and "Specifications" separately defined by the Authorized Signatory for Expenditure. (3) Place and Period of Performance: As per the "Tender Documents" and "Specifications" separately defined by the Authorized Signatory for Expenditure. (4) Bidding Method: The bid amount must be a total sum. For the determination of the successful bid, the bid price will be the amount written on the bid form plus an amount equivalent to 10 percent of that amount (if there are fractions of less than one yen, such fractions will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract amount on the bid form, regardless of whether they are taxable or non-taxable businesses for consumption tax. 2. Competition Participation Qualifications (1) Not falling under the provisions of Article 70 of the Budget, Settlement, and Accounting Order. However, minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the exception of "special reasons" in the same article. (2) Not falling under the provisions of Article 71 of the Budget, Settlement, and Accounting Order. (3) Must be rated in one of the grades "B," "C," or "D" in "Services, etc." in the "Ministry of Health, Labour and Welfare Competitive Bidding Qualifications for Reiwa 7, 8, and 9 (All-Ministry Unified Qualification)" and have competitive qualifications in the "Tohoku Region." (4) For those to whom the systems listed in the following items apply, there must be no arrears in insurance premiums for the two years immediately preceding the bid submission deadline (for items o and p, for two insurance years). a. Employees' Pension Insurance b. Health Insurance (managed by the Japan Health Insurance Association) c. Mariners Insurance d. National Pension e. Workers' Accident Compensation Insurance f. Employment Insurance (5) Must be recognized as not having submitted false information in the qualification application form or attached documents. (6) Must be recognized as not having a critically deteriorated business status or creditworthiness. (7) Must not be under a disqualification measure from the Ministry of Health, Labour and Welfare. (8) Must not have received administrative disposition for violation of laws and regulations under the jurisdiction of the Ministry of Health, Labour and Welfare within the past year. However, this does not apply if an order for suspension of use, etc., was received from a labor standards inspection body due to a violation of labor standards-related laws and regulations (※), but corrective measures have been taken and a "Notification of Lifting of Suspension of Use Order" has been received. ※ Labor standards-related laws include the following: Labor Standards Act, Industrial Safety and Health Act, Minimum Wage Act, Act on Ensuring the Payment of Wages, Home Workers Act, Industrial Environment Measurement Act, Pneumoconiosis Act, Special Measures Act on Carbon Monoxide Poisoning due to Coal Mine Disasters. (9) Must not have been prosecuted for violation of laws and regulations under the jurisdiction of the Ministry of Health, Labour and Welfare within the past year, and this fact has not been publicly disclosed. (10) Must possess qualifications determined by the Authorized Signatory for Expenditure based on the provisions of Article 73 of the Budget, Settlement, and Accounting Order. (11) Must have permits for industrial waste collection, transportation, and disposal. (12) Must have obtained certification for either "Information Security Management System (International Standard ISO/IEC 27001 or Japanese Industrial Standard JISQ 27001)" or "Privacy Mark (JISQ 15001)." (13) Must have experience in similar work of the same scale or larger in the past. 3. Bid Submission Location, etc. (1) Bid Submission Location, Location for Inspection of Contract Terms, and Inquiries: 4th Floor, Fukushima Second Regional Joint Government Building, 5-46 Hanazono-cho, Fukushima City, Fukushima Prefecture, 960-8513, General Affairs Department, General Affairs Division, Accounting Section 1, Fukushima Labor Bureau, Yuya Takeda, Tel: 024-536-0077, Email: takeda-yuuya@mhlw.go.jp (2) Tender Document Delivery Method: From the start date of this announcement until 5:00 PM on Thursday, September 17, Reiwa 8, delivery will be made by mail or email. If requesting delivery by mail, please enclose a return envelope and a document indicating the contact person's contact information (business card, etc.) and send it to the address in (1) above. If requesting delivery by email, please contact the address in (1) above by email to request delivery. Delivery requests must be sent so that they arrive by the deadline. The participant shall be responsible for any non-arrival, and it will be considered as not sent within the deadline. (3) Date and Time of Tender Briefing (Site Briefing): A tender briefing will not be held; individual explanations will be provided. (4) Bid Receipt Deadline: Friday, September 18, Reiwa 8, 1:20 PM. (5) Bid Submission Method: In principle, bids shall be submitted through the electronic procurement system. However, if it is difficult to use the electronic procurement system, paper bids may be submitted upon request to the Authorized Signatory for Expenditure. In the case of paper bids, the bid must be placed in an envelope, and the envelope must be marked with the name (or trade name or company name for corporations), addressee (Authorized Signatory for Expenditure, Director of General Affairs, Fukushima Labor Bureau), and "Bid for [Contract for disposal of administrative documents for Fukushima Labor Bureau, Labor Standards Inspection Offices, and Public Employment Security Offices for fiscal year 2026] to be opened on September 18, Reiwa 8" in red ink. Please submit multiple bid forms as necessary, considering the possibility of re-bidding (clearly indicate the number of the bid form on the envelope, in addition to the necessary information). (6) Bid Submission Date and Time and Location: a. For bids submitted via the electronic procurement system: Must be submitted via the electronic procurement system by 1:20 PM on Friday, September 18, Reiwa 8. b. For paper bids: Date and Time: Must arrive by 1:20 PM on Friday, September 18, Reiwa 8 . Location: 4th Floor, Fukushima Second Regional Joint Government Building, 5-46 Hanazono-cho, Fukushima City, Fukushima Prefecture, General Affairs Department, General Affairs Division, Accounting Section 1 (for submission on the bid opening day, the West Conference Room, 3rd Floor, Fukushima Second Regional Joint Government Building). Submission can be made by mail (only by registered mail or other traceable delivery method) or in person. However, submission by telegram, fax, email, or other methods is not permitted. (7) Bid Opening Date and Time: Friday, September 18, Reiwa 8, 1:30 PM. Location: Electronic procurement system and the location specified in (6) b above. 4. Other (1) Language and Currency Used in Contract Procedures: Japanese language and Japanese currency only. (2) Bid Security and Contract Security: Waived. (3) Requirements for Bidders: Those wishing to participate in this tender must submit documents proving they meet the competitive participation qualifications in section 2 above by 5:00 PM on Thursday, September 17, Reiwa 8. In addition, those wishing to participate in the tender must submit a pledge stating that they do not fall under the category of violent groups, along with the above-mentioned supporting documents. Bidders must respond to any requests for explanation regarding these documents from the Authorized Signatory for Expenditure. (4) Invalid Bids: Bids submitted by persons who do not have the competitive participation qualifications indicated in this announcement, or bids submitted by those who have failed to fulfill the obligations required of bidders, shall be deemed invalid. If a pledge is not submitted, or if a false pledge is made, or if the pledge is violated, the bid of such person shall be deemed invalid. (5) Contract-related documents submitted by personnel, etc., are considered decisions made by the business entity. Furthermore, if any fraud, such as false statements, is discovered in contract-related documents where the seal is omitted, contract termination or imposition of penalties may occur. (6) Requirement for Contract Document Creation: Required. (7) Method of Determining the Successful Bidder: The successful bidder will be the one who submits the lowest valid bid within the limit of the estimated price prepared in accordance with the provisions of Article 79 of the Budget, Settlement, and Accounting Order. However, if it is deemed that the contract may not be performed in accordance with its content by the person who should be the successful bidder, or if it is deemed significantly inappropriate to conclude a contract with that person as it would disrupt the order of fair trade, the bidder who submitted the lowest bid among other bidders who bid within the limit of the estimated price may be selected as the successful bidder. (8) If the national budget (including provisional budget) is not established by the contract conclusion date, the contract conclusion date shall be after the budget is established. Furthermore, if a provisional budget is adopted, there may be changes to the contract details, and changes may occur in the specifications depending on the budget decision for this project, in which case both parties will consult separately. (9) Negotiation during Procedures: None. (10) Other: Details will be provided in the tender documents. Procurement Document 1 - Procurement Document 2 - Procurement Document 3 - Procurement Document 4 - Procurement Document 5 -