Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work

Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work | Kyoto Gyoen | National Park | Ministry of the Environment Skip to main content Text-to-Speech / Font Size Increase Site Map English National Parks and Chidorigafuchi National Cemetery Procurement Information National Parks and Chidorigafuchi National Cemetery Kyoto Gyoen Procurement Information Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work October 26, 2026 Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work Bid Announcement We hereby announce the general competitive bid as follows. Kanji-ji-kyo-hatsu No. 2610271 October 27, Reiwa 8 (2026) Assistant Authorized Signatory for Expenditure, Director of Ministry of the Environment, Nature Conservation Bureau, Kyoto Gyoen Management Office, Keisuke Takahashi (Official Seal Omitted) 1. Matters for Competitive Bidding (1) Project Name: Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work (2) Project Location: 3 Kyoto Gyoen, Kamigyo-ku, Kyoto City, Kyoto Prefecture (3) Construction Details: Air conditioning equipment, entire scope. (4) Construction Period: From the contract date until Monday, March 1, Reiwa 9 (2027). (5) This project is subject to the "Act on the Promotion of Proper Treatment of Industrial Waste" (Act No. 104 of 2000), which mandates the separate dismantling and recycling of construction waste and specified construction materials. (6) For this project, document submission, bidding, etc., will be conducted through the electronic procurement system. However, those who find it difficult to use the electronic procurement system may, with the approval of the contracting party, use the paper bidding method. (7) This project is subject to the low-bid price investigation system. (8) This project is a trial project for "Weekly Two-Day Holiday Work (Contractor-Designated Type)" where both the contractor and the contracting party coordinate the schedule to achieve two days off per week. (9) Competitive Bidding Qualifications (1) Not falling under the provisions of Articles 70 and 71 of the Budget, Settlement, and Accounting Order (Imperial Ordinance No. 165 of 1947; hereinafter referred to as "Yoyaku-rei"). (2) Must have been certified with an "A" or "B" rating for "Mechanical Equipment Work" in the Reiwa 7/8 General Competitive Bidding Qualifications of the Ministry of the Environment. (For those for whom bankruptcy proceedings have been initiated under the Corporate Reorganization Act (Act No. 154 of 2002) or rehabilitation proceedings have been initiated under the Civil Rehabilitation Act (Act No. 225 of 1999), re-certification of general competitive bidding qualifications as separately determined by the Ministry of the Environment after the decision to commence proceedings is required.) (3) Not a person for whom bankruptcy proceedings have been initiated under the Corporate Reorganization Act (Act No. 154 of 2002) or rehabilitation proceedings have been initiated under the Civil Rehabilitation Act (Act No. 225 of 1999) (excluding those who have received re-certification under (2) above). (4) Must have experience in constructing the same type of work as specified below as the prime contractor, which has been completed and delivered since fiscal year 2011. (Experience as a member of a joint venture is limited to cases where the investment ratio is 20% or more.) Work with a total evaluation score of less than 65 points is excluded. For ongoing construction joint ventures, at least one member must have experience as the prime contractor in the same type of work as specified below. - Same type of work: Renovation work of air conditioning equipment ordered by national or local governments, with a contract amount of 5,000,000 yen or more. (5) Must be able to assign a chief technician or supervising technician who meets all of the following criteria to the project: 1) Must hold at least one of the following qualifications: Class 1 Pipework Construction Management Engineer, Class 2 Pipework Construction Management Engineer. 2) Must have experience as a site supervisor, chief technician, or supervising technician in the work specified in 2. (4) above since fiscal year 2011. Work experience with a total evaluation score of less than 65 points is excluded. 3) For supervising technicians, must hold a Supervising Technician Qualification Certificate and a Supervising Technician Training Completion Certificate. (6) Not subject to suspension of bidding based on the "Standards for Suspension of Bidding for Contracts Awarded by the Ministry of the Environment" (effective December 25, 2020, Kan-kai-hatsu No. 2012255) during the period from the submission deadline of the qualification confirmation application form (hereinafter referred to as "Application Form") and qualification confirmation documents (hereinafter referred to as "Documents") to the bid opening date. (7) There shall be no capital or personnel relationship between bidders (refer to the bid explanation document). (8) The head office, branch office, or business office established under the Construction Industry Act must be located within Kyoto Prefecture. (9) Not a construction contractor who has failed to fulfill the following reporting obligations (excluding those for whom such obligations do not apply): - Obligation to report under Article 48 of the Health Insurance Act (Act No. 70 of 1922). - Obligation to report under Article 27 of the Employees' Pension Insurance Act (Act No. 115 of 1954). - Obligation to report under Article 7 of the Employment Insurance Act (Act No. 116 of 1974). (10) Not a contractor that the police authorities have requested to be excluded from works ordered by the Ministry of the Environment as a construction contractor whose management is substantially controlled by a member of a violent group or a person equivalent thereto, and such state continues. 3. Bidding Procedures, etc. (1) Department in Charge: 3 Kyoto Gyoen, Kamigyo-ku, Kyoto City, Kyoto Prefecture 602-8881, Ministry of the Environment, Nature Conservation Bureau, Kyoto Gyoen Management Office, General Affairs Section. Phone: 075-211-6348, FAX: 075-255-6433, Email: KYOTO-GYOEN@env.go.jp (2) Bid explanation document distribution period, place, and method: Select the relevant project name from "Procurement Information" > "Bidding Information" > "Contracts" > "Bid Announcement (Construction/Construction Consulting, etc.)" on the Ministry of the Environment website. The bid explanation document and other files are attached below the "Bid Announcement." Download and obtain them. - https://www.env.go.jp/kanbo/chotatsu/index_koji.html Or, select the relevant project name from "Procurement Information" on the Kyoto Gyoen website. The bid explanation document and other files are attached below the "Bid Announcement." Download and obtain them. - https://www.env.go.jp/garden/kyotogyoen/4_sup/index.html If it is difficult to obtain by the above method, obtain it at the following location. Place: Same as 3. (1). Distribution Period: Wednesday, October 28, Reiwa 8 (2026) to Friday, November 6, Reiwa 8 (2026), weekdays from 9:00 AM to 5:00 PM (excluding the period from 12:00 PM to 1:00 PM). (3) Application form and document submission period, place, and method: Prepare according to the forms and notes indicated in the bid explanation document and submit using the electronic procurement system. However, if paper bidding is approved by the contracting party, submit in person or by mail (registered mail only) or courier (equivalent to registered mail; hereinafter referred to as "mail, etc."). Mail, etc., must be sent (arrive by) the deadline. Electronic procurement system acceptance period: Wednesday, October 28, Reiwa 8 (2026), 9:00 AM to Friday, November 6, Reiwa 8 (2026), 5:00 PM. Acceptance period for paper bidding: Wednesday, October 28, Reiwa 8 (2026), 9:00 AM to Friday, November 6, Reiwa 8 (2026), 5:00 PM (excluding the period from 12:00 PM to 1:00 PM). Acceptance location: Same as above (1). (4) Bid date and time, location, and bid submission method: 1) Bid forms must be submitted via the electronic procurement system. However, in the case of paper bidding, seal the bid form, write the trade name or company name, address, addressee, and project name, and bring it on the bid opening date. 2) Bid submission period via electronic procurement system: Until 2:59 PM on Wednesday, November 25, Reiwa 8 (2026). (5) Bid opening date and time and location: Date: Wednesday, November 25, Reiwa 8 (2026), 3:00 PM. Location: Conference Room, Ministry of the Environment, Nature Conservation Bureau, Kyoto Gyoen Management Office, 3 Kyoto Gyoen, Kamigyo-ku, Kyoto City, Kyoto Prefecture. 4. Other (1) Language and currency to be used in bidding and contract procedures: Japanese and Japanese currency only. (2) Bid security and contract security: ① Bid security: Exempt. ② Contract security: Required (as per Article 4 of the draft contract). (3) Invalid bids: ① Bids submitted by persons who do not have the competitive bidding qualifications indicated in this announcement, bids submitted by persons who have made false statements in their application forms or documents, and bids that violate the conditions of bidding are invalid. ② If an invalid bid is found to be the successful bid, the bid award will be canceled. ③ Even if a person has been confirmed to have competitive bidding qualifications by the contracting officer, etc., if they do not have the qualifications listed in 2 at the time of bid opening, they are considered to lack competitive bidding qualifications. ④ If the construction cost breakdown is not submitted, or if the submitted construction cost breakdown is incomplete (e.g., blank), the bid will be invalidated. (4) Method of determining the successful bidder: The successful bidder shall be the one who submitted the lowest valid bid within the limit of the estimated price prepared in accordance with Article 79 of Yoyaku-rei. However, if it is recognized that the contract may not be performed in accordance with the contract by the successful bidder due to their bid price, or if it is recognized that it is significantly inappropriate to conclude a contract with them due to the possibility of disturbing the order of fair trade, another bidder who submitted a bid within the limit of the estimated price and submitted the lowest bid may be selected as the successful bidder. (5) Confirmation of planned supervising engineer, etc.: After the successful bidder is determined, if a violation of the exclusive assignment system by the planned supervising engineer, etc. is confirmed through CORINS or other means, the contract may not be concluded. Replacement of the application form is not permitted unless approved as unavoidable due to various circumstances. (6) For projects that require the assignment of an exclusive supervising engineer, if the contract is concluded at a price below the investigation standard price, the assignment of an engineer with equivalent qualifications may be requested in addition to the supervising engineer. (Refer to the bid explanation document.) (7) Requirement for contract creation: Required. (8) Whether there is a plan to conclude a contract for other works directly related to this project by a discretionary contract with the contractor of this project: None. (9) Contact point for obtaining related information: Same as 3. (1). (10) Participation by those who have not obtained general competitive bidding qualification certification: Those who have not obtained the general competitive bidding qualification certification specified in 2. (2) can also submit an application form and documents (hereinafter referred to as "Application Documents, etc.") according to 3. (3), but to participate in competitive bidding, they must obtain the qualification certification and have their competitive bidding qualification confirmed by the day before the bid submission deadline. (11) Hearing on the content of application documents, etc.: A hearing on the content of application documents, etc., will not be held in principle. If a hearing becomes necessary, notification will be given separately. (12) Notes regarding application documents, etc.: In the qualification examination, if the application documents, etc., are not submitted, or if the content of the application documents, etc., is deemed to have been prepared through consultation with other bidders regarding this project, etc., and is not appropriate, competitive bidding qualifications will not be granted. (13) This project is conducted through the electronic procurement system for application documents, etc., and bidding. Details regarding the system can be found in the bid explanation document. Electronic Procurement System URL: https://www.geps.go.jp/ (14) Details are provided in the bid explanation document. Attached Documents: Bid Explanation Document, Bid Explanation Document Appendix Forms, Bid Rules, Bid Rules Forms, Draft Contract, Draft Arbitration Agreement, Site Description/Drawings, etc. (Amount Excluded) Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work Top of Page Kyoto Gyoen Notices List Park Introduction Overview History Nature Ministry of the Environment Youtube (Japanese Gardens, Cherry Blossoms) Highlights (Plants) Kyoto Gyoen's Neighbors Usage Guide Facility Use / Admission Information Access Gyoen Map Universal Design Prohibited Activities Frequently Asked Questions Procedures for Various Activities Imperial Palace Tour Information Procurement Information Photo Album Links Recommended Pages National Park List Imperial Palace Outer Garden Kyoto Gyoen Shinjuku Gyoen Chidorigafuchi National Cemetery Ministry of the Environment (Corporate Number 1000012110001) Kyoto Gyoen Management Office Contact Information: 3 Kyoto Gyoen, Kamigyo-ku, Kyoto City, Kyoto Prefecture 602-8881 TEL 075-211-6348 FAX 075-255-6433 Map/Access Information About the Ministry of the Environment Website Copyright / Link Policy Privacy Policy Environmental Links Copyright © Ministry of the Environment, Japan. All Rights Reserved. - 1 - Bid Explanation Document Regarding the general competitive bid based on the bid announcement for the "Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work" by the Ministry of the Environment, Nature Conservation Bureau, Kyoto Gyoen Management Office, this bid explanation document shall apply in addition to the provisions of relevant laws and regulations. 1. Announcement Date: October 27, Reiwa 8 (2026). 2. Contracting Officer, etc.: Assistant Authorized Signatory for Expenditure, Director of Ministry of the Environment, Nature Conservation Bureau, Kyoto Gyoen Management Office, Keisuke Takahashi. 3. Construction Outline (1) Project Name: Reiwa 8 (2026) Kyoto Gyoen Management Office Air Conditioning Equipment Renovation Work. (2) Project Location: 3 Kyoto Gyoen, Kamigyo-ku, Kyoto City, Kyoto Prefecture. (3) Construction Details: As per separate drawings and specifications. (4) Construction Period: From the contract date until Monday, March 1, Reiwa 9 (2027). (5) This project is subject to the "Act on the Promotion of Proper Treatment of Industrial Waste" (Act No. 104 of 2000), which mandates the separate dismantling and recycling of construction waste and specified construction materials. (6) This project is subject to the electronic procurement system for document submission and bidding. However, those who find it difficult to use the electronic procurement system may, with the approval of the contracting party, use the paper bidding method. 1) The window and reception hours for this application are as follows: - Reception Window: Same as 5. - Reception Hours: 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM). However, administrative holidays (Saturdays, Sundays, national holidays, and December 29 to January 3) as defined in Article 1 of the Act on Administrative Holidays (Act No. 91 of 1988) are excluded. 2) Once the electronic procurement system procedure has begun, a change to the paper bidding method during the process is generally not permitted. However, in exceptional cases where the bidder has unavoidable circumstances and the overall bidding procedure is not affected, as determined by the contracting party, it may be permitted. (7) This project is subject to "Weekly Two-Day Holiday Work (On-site Closure Type) [Complete Two Days Off (Sat/Sun) Type I]" where complete two days off per week are secured by schedule coordination between the contractor and the contracting party. At the time of bidding, labor costs, etc., will be calculated by adjusting the initial estimated price, assuming site closure on Saturdays and Sundays for all weeks within the target period, and ensuring at least two days off per week. After the contract is concluded, the contractor shall consult with the contracting party to decide whether to pursue complete two days off (Sat/Sun) or to take two days off per month. The concept of two days off per week is as follows.