FY2026 Tender for Periodic Inspection Services for Agricultural Roads

FY2026 Tender for Periodic Inspection Services for Agricultural Roads July 31, Reiwa 8 1 Contract Number 3 Performance Location 4 Performance Deadline 5 Estimated Price 6 Projects Subject to Minimum Restriction Price, etc. 7 Payment Conditions 8 Payment Method 10 Warranty Period for Contract Non-conformity 1 Public Notice Period and Method 2 Period and Place for Obtaining Design Documents 3 Period for Accepting Questions Regarding Design Documents, etc. From the date of public notice until the bid opening date 6 Period for Posting Answers to Questions Regarding Design Documents, etc. August 17, Reiwa 8 (Monday) Notice of Implementation of General Competitive Bidding (Consulting Services, etc.) From 4:00 PM until the bid opening date January 18, Reiwa 9 FY2026 Tender for Periodic Inspection Services for Agricultural Roads 9 Bid Bond and Contract Deposit 11 Scope of Work To be announced after the successful bidder is determined Projects Subject to Minimum Restriction Price Payment after completion 2 years Email address: nousonseibi@city.okayama.jp From the date of public notice until the bid opening date Available on the Bidding and Contract Website, so please download and obtain. II Matters Related to Bidding Procedures 4 Masao Omori Name of Contract ① Advance Payment: Yes ② Partial Payment: No Within Okayama City 7 Location for Posting Design Documents, etc. 7 Place for Submitting Questions Regarding Design Documents, etc. Bidding and Contract Website "Consulting (Contract Division Orders) → Bidding Information [Consulting] → General Competitive Bidding List" August 19, Reiwa 8 (Wednesday) Rural Development Division, Agricultural, Forestry and Fisheries Department, Industry and Tourism Bureau In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Order (1947 Cabinet Order No. 16) (hereinafter referred to as "the Order"), the following is hereby announced. 5 Mayor of Okayama City 2026020729-40 I Matters for Bidding 2 Method for Questioning Design Documents, etc. "Common Provisions for General Competitive Bidding Announcements for Consulting Services, etc." (hereinafter referred to as "Common Provisions") As per 13 Agricultural road facility periodic inspection services Agricultural road facility inspection: 4 facilities ① If a party confirmed to be eligible to participate in this bid falls under Article 14(4) or (5) of the Common Provisions, they shall be disqualified. Until 4:00 PM Questions will only be accepted via email. *Please clearly state the name and contact phone number of the questioner in the email body. Please allow ample time for sending questions, as the time required may vary depending on the performance of the computer used and the connection status of the telecommunications line. Also, please use a clear subject line for emails, such as "Bidding Question (XX Consulting Service)." From the date of public notice until the bid opening date Available on the Bidding and Contract Website. 12 Other ② This service is eligible for assignment of claims through the use of electronic recording claims. However, only PO finance is eligible for electronic recording claims. If you wish to use this service, the successful bidder of this bid must submit the "Application for Use of Electronic Recording Claims" (available on the Bidding and Contract page of the Okayama City website, under "Consulting (Contract Division Orders) → Bidding Information [Consulting] → Forms [Consulting]") to the Contract Division in person within the period from the date of successful bid determination to the contract conclusion date (within 7 days in principle) and obtain approval from the city. If the city approves the use, the successful bidder of this bid cannot claim advance payment under I-7①, regardless of whether electronic recording claims are used. 9 Application Acceptance Period 10 Bid Opening Date and Time, and Place 1 Eligibility for Bidding Common Provisions 2 Main Industry Classification 5 In-city/Out-of-city Contractor Classification 8 Other Conditions None 7 Qualifications of Scheduled Technical Personnel 8:03 AM From 4:00 PM Bidding Method August 25, Reiwa 8 (Tuesday) *If re-bidding, re-bids will be accepted until 3:00 PM on the first bid opening day, and the bid opening will commence at the same time. Bidders should check for the presence of re-bids after the bid opening date and time specified in II-10. Bidders submitting written bids will be notified by FAX, etc. As per Common Provisions 3 and 5 *Please bid after confirming the answers to questions regarding design documents, etc. *Please note that the electronic bidding system is available from 8:00 AM to 9:00 PM. 11 Submission Method for Eligibility Confirmation Application Documents As a result of the bid opening, parties identified for confirmation of eligibility in accordance with Common Provisions 4(7) must submit eligibility confirmation application documents and supporting documents (hereinafter referred to as "application documents, etc.") either through the electronic bidding system as specified in Common Provisions 8(2) or by submitting them in person to the Contract Division, and undergo eligibility confirmation. Parties requested to submit application documents, etc. under Common Provisions 8(8) are limited to submitting them in person to the Contract Division. However, this does not apply if a party identified for confirmation is found to fall under any of Common Provisions 7 or 14(4) or (5) prior to the submission of application documents, etc. *Submission by any other method will not be accepted. Please note that content verification of application documents, etc. will not be performed at the counter. (1) Application for Confirmation of Eligibility for General Competitive Bidding (Form No. 1) (2) Statement of Suspension of Nomination, etc. (Form No. 2) 12 Okayama City Hall (Main Building), 5th Floor, Bidding Room As a chief engineer and site supervisor, assign a person who possesses qualifications as a Class 1 Engineer (Steel Structures and Concrete) registered under the Construction Consultant Registration Regulations and can be confirmed to have been continuously employed for 3 months or more as of the bid opening date specified in the public notice. *Note: The chief engineer and site supervisor cannot be the same person for this work. Track Record: Not required In-city contractors or contractors treated as in-city III Qualifications Required for Bidders "Civil Engineering Consulting Services" 6 "Steel Structures and Concrete" 4 Divisions Requiring MLIT Registration Okayama City Registered Divisions (Sub-classification) 3 "Steel Structures and Concrete" As per Common Provisions 1 13 Deadline for Submission of Eligibility Confirmation Application Documents (Excluding city holidays as defined by the Okayama City Ordinance on Holidays) (4) Scheduled Technical Personnel and Site Supervisor Statement (Form No. 6-5) and supporting documents. (3) Current Status Report (Form No. 16 related to Article 7 of the Construction Consultant Registration Regulations) with confirmation stamp from the Ministry of Land, Infrastructure, Transport and Tourism, and the part showing the registered division (copy). Until 5:15 PM on Thursday, August 27, Reiwa 8 Eligibility Confirmation Application Documents Prepare application documents, etc. in advance so that they can be submitted promptly after the bid opening. Until 4:00 PM on Monday, August 24, Reiwa 8 1(1)(2)(3)(4) 2 3(1)(2)(3)(4)(5) Those who have changed to written bidding are not permitted to change back to electronic bidding or resume electronic bidding for the relevant work. In case of (3), bidders shall fill in the written bid form (available on the Bidding and Contract Website → Consulting (Contract Division Orders) → Bidding Information [Consulting] → Forms [Consulting]), have it signed and sealed by the person who will be the contracting party (seal must be one registered with Okayama City as the seal to be used), place it in an envelope, seal it, and submit it by the bid acceptance deadline. Write the bidder's name and the work name on the front of the envelope (Bidding and Contract Website → Electronic Bidding → Guide/Forms → Electronic Bidding Guide Page "Regarding Written Bidding for Electronic Bidding Projects"). If approved by the Mayor after participating in the system, written participation may be permitted for subsequent procedures for the relevant work. However, this is only applicable if the bid opening date for the relevant work is within the validity period of the IC card and the IC card re-issuance procedure is underway. ① In cases where the IC card required for electronic bidding becomes unusable due to reasons not attributable to the bidder, such as disaster or theft. ② Other unavoidable circumstances deemed acceptable. Submit bids by registering the bid amount via the electronic bidding system using an IC card by the deadline. For those who have registered as users in the electronic bidding system after obtaining an IC card, in the following cases (excluding cases where the IC card becomes unusable due to loss, expiration, blocking, or damage attributable to the bidder), submit the "Application for Approval of Written Bidding Participation" (Form No. 1, available on the Bidding and Contract Website → Electronic Bidding → Guide/Forms → Electronic Bidding Guide Page) to the Contract Division by one hour before the bid acceptance deadline. If the bidder's participation in other low-bid target projects is deemed invalid or disqualified. In the case where the performance deadline has been extended for reasons other than those attributable to the bidder, the period during which the bidder cannot participate in other low-bid target projects shall be until the original performance deadline. Matters Related to Bid Submission Bids can be submitted up to two times. Bidders shall submit their bids by registering the bid amount using an IC card via the electronic bidding system from the bid acceptance start date and time for the target work registered in the system until the bid acceptance deadline. If a party is identified as a "confirmation target" in accordance with Article 9, Paragraph 5 of the Okayama City Electronic Bidding Implementation Guidelines for Consulting Services, etc. (hereinafter referred to as "Electronic Bidding Guidelines") or Article 7, Paragraph 6 of the Okayama City Mail Bidding Implementation Guidelines for Consulting Services, etc. (hereinafter referred to as "Mail Bidding Guidelines"), they shall not be permitted to participate in other low-bid target projects until the completion of the contract related to the bid (or until the successful bidder for the bid is determined, if the confirmation target is not the successful bidder). In this case, if the confirmation target is currently participating in other low-bid target projects, the confirmation target shall be subject to the low-bid price investigation target projects (hereinafter referred to as "low-bid target projects") defined in the Okayama City Low-Bid Price Investigation Implementation Guidelines for Consulting Services, etc. (hereinafter referred to as "Low-Bid Price Investigation Guidelines"). The industry and division shall be those corresponding to the low-bid price. However, house surveys shall be in the business loss division or property division). Must be registered in the qualified persons list based on the provisions of Article 4 of the Regulations. Must not be within the period of suspension or deferral of nomination based on the Okayama City Nomination Suspension Standards as of the bid opening date specified in the public notice. Must have obtained an IC card (card storing an electronic certificate issued by the issuer of the electronic bidding core system compatible with the Okayama Prefecture Electronic Bidding Joint Use System (hereinafter referred to as "Electronic Bidding System") operated by the Okayama Prefecture Electronic Bidding Joint Use Promotion Council, by the bid acceptance deadline. Furthermore, the validity period of the IC card must extend beyond the bid opening date. Must have completed user registration with Okayama City in the electronic bidding system before submitting the bid. (6)(7)(8)(9)(10)(11)(12) 4(1)(2)(3)(4)(5)(6)(7)(8) ① ② ③ (9) If collusion is suspected, bidding may be suspended, postponed, or the award decision may be withheld. Regarding the lottery number for written bidders specified in Article 3(3), the lottery number entered on the bid form shall be used, and the arrival millisecond shall be the time when the city official registers the bid price in the electronic bidding system. If there are two or more bidders with the same bid price, the order shall be determined by electronic lottery. The lottery method is as follows: For each bidder with the same bid price, assign numbers from 0 in the order of arrival of the bid (order of reception by the electronic bidding system server). For each bidder with the same bid price, calculate the sum of the registered lottery number and the last three digits of the arrival milliseconds of the electronic bidding system server reception time (hereinafter referred to as "determined lottery number"). Divide the sum of the determined lottery numbers for bidders with the same bid price by the number of bidders with the same bid price, and the remainder, along with the number assigned in ①, will determine the first-ranked confirmation target. Other bidders will be ranked in order from the number assigned in ①, starting from the number of the first-ranked confirmation target and increasing. After all such numbers are exhausted, the remaining bidders will be ranked in ascending order. shall be performed. If there is one or more bidder who submitted a valid bid in the re-bid, the successful bidder determination shall be immediately reserved. If there is no bidder who submitted a valid bid, the bid shall be considered unsuccessful. If the successful bidder determination is reserved according to (5) or (6), the valid bids shall be sorted in ascending order of bid price, and the bidder who submitted the first-ranked bid shall be the confirmation target. When ranking valid bids according to (7), if there are bidders who bid the same price (hereinafter referred to as "same-price bidders"), the bid of such bidder shall be invalidated. If the work is subject to a minimum restriction price, bidders who submit bids below the minimum restriction price shall be disqualified. In the first bid, if there is one or more bidder who submitted a bid at or below the pre-tax estimated price (hereinafter referred to as "valid bid") after excluding bids that are invalid or disqualified under (3) or (4), the successful bidder determination shall be immediately reserved. If there is no bidder who submitted a valid bid, a re-bid shall be held. Matters Related to Bid Opening and Re-bidding Bids shall be opened at the date and time and place specified in the public notice. If there are written bidders as specified in Article 3(3), the bid opening shall be conducted after the written bid is registered in the electronic bidding system at the date and time and place specified in the public notice. If, as a result of the bid opening, it is evident that a bidder's bid falls under any of Articles 6(1) to (12) without the need for confirmation of eligibility based on the application documents, etc. (hereinafter referred to as "eligibility confirmation"). Submitted bids cannot be corrected, exchanged, or withdrawn. Bid withdrawal after bid submission is not permitted, except in cases where there is a particular need. However, this does not apply to cases where a bid withdrawal is made between the opening of the first bid and the submission of the bid for the second bid (hereinafter referred to as "re-bid"). Bids other than those specified in the Electronic Bidding Guidelines are not permitted. Bidders shall comply with the provisions of the Regulations when bidding. (Description) In case of (2), electronic bidders shall enter any three-digit number in the lottery number field along with the bid amount registration. In case of (3), written bidders shall enter any three-digit number in the lottery number field of the bid form ("000" cannot be entered). If no number from "001" to "999" is entered in the lottery number field, it will be considered as if "999" was entered, notwithstanding Article 6(7). Guide/Forms → Electronic Bidding Guide Page "Regarding Written Bidding for Electronic Bidding Projects").