FY2026 Okinawa Prefecture Disaster Waste Management Plan Revision Outsourcing

FY2026 Okinawa Prefecture Disaster Waste Management Plan Revision Outsourcing
Public notice of open competition bidding The Okinawa Prefectural Government, Department of Environment, Environmental Conservation Division, is outsourcing work, and hereby announces an open competition bid as follows.
June 9, 2026 Governor of Okinawa Prefecture Yasuhiro Tamaki 1. Matters for Open Competition Bidding (1) Name of Outsourcing Work: FY2026 Okinawa Prefecture Disaster Waste Management Plan Revision Outsourcing (2) Details of Outsourcing Work: As per specifications (3) Performance Deadline: From the date of contract signing to March 19, 2027 2. Qualifications for Open Competition Bidding: Corporations or joint ventures of multiple corporations that meet all of the following requirements.
If participating as a joint venture, it must be established in accordance with the attached "Guidelines for Establishing a Joint Venture (JV) for the FY2026 Disaster Waste Management Plan and Training Project Outsourcing Work".
(1) Must have headquarters, branch offices, or business offices within Okinawa Prefecture.
(2) Must not be subject to the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order.
(3) Must not be a party for whom a commencement of rehabilitation proceedings has been filed under the Corporate Rehabilitation Act or a commencement of reconstruction proceedings has been filed under the Civil Reconstruction Act.
(4) Must not be subject to a suspension of business by this prefecture during the period from the bid qualification confirmation application deadline to the bid award decision date for the work.
(5) Must not fall under any of the following categories.
(a) Yakuza, yakuza members, companies/organizations related to yakuza, or their associates, and other anti-social forces (hereinafter referred to as "anti-social forces such as yakuza"). (b) Corporations or other organizations whose business activities are controlled by yakuza or yakuza members. (c) Corporations whose officers belong to anti-social forces such as yakuza.
(6) Must not be delinquent in national taxes, prefectural taxes, consumption tax, or local consumption tax.
(7) Must be enrolled in mandatory social insurance (labor insurance, health insurance, and employees' pension insurance) and have no arrears in insurance premiums.
(8) Must pay wages of at least the minimum wage stipulated in the Minimum Wage Act (Law No. 137 of 1959) to employed workers.
(9) Must comply with labor-related laws and regulations.
(10) Must be able to acknowledge that restrictions imposed by the Local Autonomy Act, Local Finance Act, Act on the Proper Execution of Budgets Related to Subsidies, and Okinawa Prefectural Financial Regulations apply, that procedures in the prescribed format are required, and that responsibilities arise.
(11) Must have experience in undertaking work related to disaster waste management plans or training work related to waste management from national or local governments in the past five years.
3. Confirmation of Qualifications for Open Competition Bidding: Bidders wishing to participate in this competitive bid must submit a "Confirmation Application for Open Competition Bidding Qualifications" (hereinafter referred to as the "Application") and related documents (hereinafter referred to as "Qualification Confirmation Documents") in person or by mail to confirm whether they meet the qualifications.
Those who do not submit the Qualification Confirmation Documents by the deadline, or who are found not to meet the qualifications, will not be allowed to participate in this competitive bid.
(1) Submission Period for Application Documents, etc. (a) Submission Period: Daily from the date of announcement until June 18, 2026 (Thursday), from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays). *If submitting by mail, it must arrive by 5:00 PM on June 18, 2026. (b) Submission Location: 〒900-8570 Okinawa Prefecture, Naha City, Izumizaki 1-2-2, Okinawa Prefectural Government, Department of Environment, Environmental Conservation Division, TEL: 098-866-2231, FAX: 098-866-2235 (c) Submission Method: In person or by mail. (2) Notification of Examination Results: The results of the bid qualification examination will be notified to the applicant by mail or other means.
(3) Validity Period of Qualifications: From the date of qualification until the contract signing date based on this announcement.
(4) Changes to Qualified Application Matters: If a qualified bidder has any changes to the following matters within the validity period of their qualification, they must submit a "Notification of Changes to Qualified Application Matters" without delay.
(a) Company name or trade name (b) Address or location (c) Name (for corporations, the name of the representative) (d) Seal used (e) For corporations, capital stock (f) Telephone number. (5) Cancellation of Qualifications, etc.: (a) If a qualified bidder no longer meets the requirements of item 2, their qualification will be revoked, or they will be prohibited from participating in competitive bids for a period determined by the prefecture after the fact. (b) If the bid qualification is revoked, the qualified party will be notified of the revocation.
(6) Application of Qualifications: The qualifications of bidders participating in this bid shall apply only to bids for this outsourcing work.
4. Date and Time/Location of Bidding: (1) Bidding Date: June 25, 2026 (Thursday) at 11:00 AM (2) Bidding Location: Okinawa Prefectural Government Building, 4th Floor, Conference Room 3. 5. Bid Bond and Contract Security: (1) Bid Bond: In accordance with Article 100 of the Okinawa Prefectural Financial Regulations, an amount of 5% or more of the estimated contract amount must be deposited with the prefecture.
However, the bid bond deposit may be waived if any of the following conditions are met.
(a) A bid bond insurance contract with the prefecture as the insured has been concluded with an insurance company, and the certificate has been submitted. (b) If the bidder has concluded two or more contracts of similar type and scale with the prefecture, national government (including independent administrative agencies, public corporations, and public enterprises), or other local governments within the past two years, and has submitted documentation proving that all two or more contracts whose performance deadlines have passed within the past two years have been faithfully performed.
(2) Contract Security: In accordance with Article 101 of the Okinawa Prefectural Financial Regulations, an amount of 10% or more of the contract amount must be deposited with the prefecture.
However, the contract security deposit may be waived if any of the following conditions are met.
(a) A contract security insurance contract with the prefecture as the insured has been concluded with an insurance company, and the certificate has been submitted. (b) If the bidder has concluded two or more contracts of similar type and scale with the prefecture, national government (including independent administrative agencies, public corporations, and public enterprises), or other local governments within the past two years, and has submitted documentation proving that all two or more contracts whose performance deadlines have passed within the past two years have been faithfully performed and there is no risk of non-performance.
6. Invalid Bids: The following bids shall be considered invalid.
(1) Bids submitted by parties who do not meet the bid qualification requirements. (2) Two or more bids submitted by the same party for the same item. (3) Bids submitted by a party that has been entrusted by two or more parties. (4) Bids where the stated amount has been corrected. (5) Bids where the stated amount, name, seal, or important characters are omitted, unclear, or erroneous. (6) Bids that violate the bidding conditions. (7) Bids involving collusion or other fraudulent acts. (8) Bids where the bid bond does not reach the prescribed amount. (9) Bids submitted by an agent without a letter of proxy, or where the bid document lacks the agent's signature or seal.
7. Determination of Successful Bidder: (1) The successful bidder shall be the party who submitted a valid bid and offered the lowest price within the estimated price range. (2) If two or more bidders offer the same lowest price, a lottery shall be held among them to determine the successful bidder. (3) If no successful bidder is found, a re-bid will be held. The number of re-bids shall be up to three (including the first bid). (4) If no successful bidder is found even after re-bidding, a negotiated contract may be concluded in accordance with the provisions of Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act Enforcement Order.
8. Other Necessary Matters: (1) The costs associated with preparing and submitting the application and qualification confirmation documents shall be borne by the submitter. (2) Submitted qualification documents and qualification confirmation documents will not be returned. (3) No minimum reserve price will be set. (4) If there are omissions or missing attachments in the submitted documents after review, the bidder may be deemed unqualified and unable to participate in the bid. (5) Inquiries regarding this announcement should be directed to: Okinawa Prefectural Government, Department of Environment, Environmental Conservation Division, General Waste Management Section, 〒900-8570 Okinawa Prefecture, Naha City, Izumizaki 1-2-2, TEL: 098-866-2231.
Guidelines for Establishing a Joint Venture (JV) for the Okinawa Prefecture Disaster Waste Management Plan Revision Outsourcing Work (Purpose) Article 1 The purpose of these guidelines is to establish necessary provisions regarding the establishment of a joint venture (hereinafter referred to as "Outsourcing Work JV") for the Okinawa Prefecture Disaster Waste Management Plan Revision Outsourcing Work (hereinafter referred to as "Outsourcing Work") commissioned by the Okinawa Prefectural Government, Department of Environment. (Definitions) Article 2 The terms used in the following items shall have the meanings defined in each item. (1) Outsourcing Work JV: A joint venture formed for the purpose of carrying out the Outsourcing Work commissioned by the Okinawa Prefectural Government, Department of Environment, and dissolved upon completion of the work and delivery of the deliverables. (2) Member: A party constituting the Outsourcing Work JV. (Execution of Work) Article 3 The execution of work by the Outsourcing Work JV shall be carried out by each member on an equal footing and as a unified entity. (Members) Article 4 The number of members shall be two or three. (Formation Method) Article 5 The formation method of the Outsourcing Work JV shall be voluntary formation. (Representative) Article 6 The representative of the Outsourcing Work JV shall be the party designated by the Okinawa Prefectural Government, Department of Environment, as a candidate for the outsourcing work, and shall have the greatest execution capability among the members. (Capital Contribution Ratio) Article 7 The capital contribution ratio of the representative shall be the largest among the members. 2. The capital contribution ratio of the smallest contributor among the members shall be 30% or more. (1) In the case of two companies, 30% (2) In the case of three companies, 20% (Duration of Outsourcing Work JV) Article 8 The duration of the Outsourcing Work JV shall be until three months after the completion of the delivery of the deliverables based on the outsourcing contract. However, if there is a warranty liability for defects in the outsourcing work even after the expiration of the said period, each member shall be jointly and severally liable. 2. An Outsourcing Work JV that has not become a party to the contract shall be deemed dissolved on the date the outsourcing contract is concluded. (Matters Not Provided For) Article 9 Matters not provided for herein shall be determined separately. Bid Explanation For the open competition bidding for the "Okinawa Prefecture Disaster Waste Management Plan Revision Outsourcing Work" commissioned by Okinawa Prefecture, in addition to the provisions of relevant laws and regulations, this bid explanation shall apply. 1. Date of Announcement: June 9, 2026 2. Confirmation of Bid Qualification, etc. (1) Bidders wishing to participate must submit a "Confirmation Application for Open Competition Bidding Qualifications" (hereinafter referred to as "Qualification Confirmation Documents") and related documents in accordance with the following to confirm whether they meet the bid qualification requirements. The qualification confirmation will be made as of the final day of the submission period for Qualification Confirmation Documents. Those who do not submit Qualification Confirmation Documents by the deadline, or who are found not to meet the bid qualification requirements, will not be allowed to participate in the bid. (2) Submission Deadline for Qualification Confirmation Documents: From the date of announcement until 5:00 PM on June 18, 2026 (3) Preparation and Submission of Qualification Confirmation Documents: The following documents shall be submitted. (a) Confirmation Application for Open Competition Bidding Qualifications (Form No. 1) - 1 copy (b) Proof of Work Experience (Form No. 2) (related to "Public Notice of Open Competition Bidding" 2 (11)) and supporting documents - 1 copy (c) (For participation by JV) Copy of JV Agreement (d) Documents related to bid bond - 1 copy (e) Envelope of size 3 (long) with postage stamps for registered mail (434 yen) (4) Submission Method for Qualification Confirmation Documents: Submit in person or by mail as stipulated in "Public Notice of Open Competition Bidding" 3 (1). If submitting by mail, it must arrive by the deadline specified in item 2 (2) above. (5) Submitted Qualification Confirmation Documents will not be returned. (6) The results of the bid qualification examination will be notified to the applicant via "Notification of Results of Open Competition Bidding Qualification Examination". 3. Bidding Method, etc. (1) Bidders must prepare a "Bid Form (Form No. 3)", seal it in an envelope, and submit it in person at the date and location specified in "Public Notice of Open Competition Bidding" 4. Simultaneously, a copy of the "Notification of Results of Open Competition Bidding Qualification Examination" listed in item 2 (6) above must be submitted. (2) If a bidder is represented by an agent, a "Letter of Proxy (Form No. 4)" must be submitted. If a letter of proxy is not submitted, the bidder will not be allowed to participate in the bid. Furthermore, the letter of proxy cannot be corrected by the agent's seal. (3) For the determination of the successful bidder, the bid price will be the amount stated in the "Bid Form" plus an amount equivalent to 10% of that amount (if there is a fraction of less than one yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated amount in the "Bid Form", regardless of whether they are a taxable or non-taxable business with respect to consumption tax. (4) Bidding and opening of bids will be conducted with the presence of the bidder or their agent. However, if the bidder or their agent is not present, an official not involved in the bidding process will be present. (5) Bidders or their agents must present identification when entering the bid opening room. 4. Matters Related to Bid Bond: (1) Amount of Bid Bond: Not less than 5% of the estimated contract amount. If insufficient, the bid will be invalid. (2) Refund of Bid Bond: The bid bond will be refunded after the bidding is completed, except in cases falling under Article 234, Paragraph 4 of the Local Autonomy Act. However, the bid bond of the successful bidder will be applied to the amount of the contract security to be paid, or a portion thereof. (3) Exemption from Bid Bond: (a) If the bidder has concluded a bid bond insurance contract with the prefecture as the insured with an insurance company for an amount equal to or greater than the bid bond and submitted the certificate. (b) If the bidder has experience in concluding two or more contracts of similar type and scale with the prefecture, national government (including independent administrative agencies, public corporations, and public enterprises), or other local governments within the past two years, and has submitted documentation (Form No. 2) proving that all two or more contracts whose performance deadlines have passed within the past two years have been faithfully performed. (c) For parties other than those falling under item 4 (3) (a) above, contact the Environmental Conservation Division after the notification date of the open competition participation qualification examination results. (4) Method of Bid Bond Deposit (by payment slip): (a) Debtor Registration Form (Form No. 5) and Request for Issuance of Bid Bond Payment Slip...