FY2026 Project for Promoting Efficiency of Essential Services (Public Relations Project for Ensuring the Sustainability of Essential Services in Hokkaido)

Procurement Number: 0000000000000625368 Procurement Type: Open Competitive Tender Announcement (WTO Non-Target) Classification: Goods and Services Procurement Procurement Name: FY2026 Project for Promoting Efficiency of Essential Services (Public Relations Project for Ensuring the Sustainability of Essential Services in Hokkaido) Publication Start Date: April 1, 2026 Publication End Date: October 23, 2026 Procurement Organization: Ministry of Economy, Trade and Industry Procurement Organization Location: Hokkaido Announcement Content: Materials related to this project consist of documents numbered 1 to 16 below. Paper distribution is not provided, so please be sure to download them from the Procurement Portal Site and the Ministry of Economy, Trade and Industry website. Please bring them with you when attending the tender explanation meeting. [Documents to download from the Procurement Portal Site] Document Number | Document Name ----------------|---------------- 1 | Tender Announcement 2 | Specifications 3 | Evaluation Item List 4 | Draft Contract [Documents to download from the Hokkaido Bureau of Economy, Trade and Industry, METI website (*)] Document Number | Document Name ----------------|---------------- 5 | Ministry of Economy, Trade and Industry Tender Instructions (Comprehensive Evaluation and Lowest Bid Method, Electronic Procurement System Compatible Version) 6 | Excerpts from the Public Accounting Act 7 | Bidder Document Preparation Manual 8 | Evaluation Procedure Manual (Additive Method) [For commissioned projects] 9 | (Form 1) Inquiry Form 10 | (Form 2) Tender Participation Declaration [For electronic bidding] 11 | (Form 3) Tender Document [For paper bids] 12 | (Form 4) Reason Statement [For paper bids] 13 | (Form 5) Power of Attorney [For paper bids] 14 | (Form 6) Proposal Template 15 | (Form 7) Quotation 16 | (Form 8) Statement of Wage Increase Plan for Employees [If intending to state] (SMEs, etc.) * https://www.hkd.meti.go.jp/hoksa/koukoku_template/index.htm (Document No. 1) Tender Announcement We hereby announce an open competitive tender as follows. Tenders based on this announcement shall be conducted in accordance with the relevant laws and regulations, the Ministry of Economy, Trade and Industry Tender Instructions (Document No. 5, hereinafter referred to as "Tender Instructions"), and the "Procurement Portal/Electronic Procurement System User Agreement" (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf) when using the electronic procurement system, in addition to the provisions set forth below. Furthermore, tender and bid opening procedures shall, in principle, be conducted using the electronic procurement system. If the electronic procurement system cannot be used due to system failures or other reasons, the date and time may be changed to a date and time to be notified separately. October 1, 2026 Authorized Officer for Expenditure, Director of General Affairs and Planning Department, Hokkaido Bureau of Economy, Trade and Industry, Haruhide Furukawa 1. Matters concerning competitive tender (1) Subject Name: FY2026 Project for Promoting Efficiency of Essential Services (Public Relations Project for Ensuring the Sustainability of Essential Services in Hokkaido) (2) Specifications, performance deadline, delivery location, etc.: As per the attached specifications (Document No. 2). (3) Tender method: The tender amount shall be for the total sum for this project. In addition, proposals must be submitted along with the tender, and a technical review will be conducted. When determining the successful bidder, the successful bid price will be the amount obtained by adding 10% of the amount stated in the tender document to that amount (if there is a fraction of less than 1 yen, the fraction shall be rounded down). Therefore, bidders shall state in their tender documents the amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt business operators for consumption and local consumption tax. 2. Qualifications for competitive participation (1) Not falling under the provisions of Articles 70 and 71 of the Public Accounting Act (Document No. 6, hereinafter referred to as "Public Accounting Act"). Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under cases with special reasons in Article 70 of the Public Accounting Act. (2) Must be classified as "A", "B", "C", or "D" in the "Provision of Services, etc." category of the FY2025, 2026, and 2027 METI Competitive Participation Qualifications (All-Ministry Unified Qualification), and must have qualifications to participate in tenders in the Hokkaido region. (3) Not currently subject to a suspension of business order or a suspension of tender order from the Ministry of Economy, Trade and Industry. (4) Not have had a contract with the Ministry of Economy, Trade and Industry terminated due to inadequate information management within the past three years. 3. Place to view contract terms, etc. (1) Place to view contract terms: As per Documents 1 to 16. Please obtain the materials related to this project by the following methods. Please note that paper distribution will not be provided at tender explanation meetings, etc. a. Cover page and Documents 1-4: Select "Open Competitive Tender Announcement (WTO Non-Target)" from "Search Procurement Information" on the Procurement Portal Site, enter the necessary information or select it, search for this project, and be sure to download the "Procurement Documents" for this project. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 b. Documents 5-16: Please be sure to download from the Hokkaido Bureau of Economy, Trade and Industry, METI website. https://www.hkd.meti.go.jp/hoksa/koukoku_template/index.htm (2) Date and time and place of tender explanation meeting: To be held using "Microsoft Teams" at the following date and time. Please register your contact information (company name, contact person's name, phone number, email address) with the contact person listed at the end of this announcement by 10:00 AM on October 5, 2026 (Monday). (We may contact you in advance for testing.) If "Microsoft Teams" cannot be used, the outline will be shared, so please register your contact information in the same way. October 5, 2026 (Monday) 2:00 PM (3) Inquiry deadline: 12:00 PM on October 14, 2026 (Wednesday). If you have any inquiries regarding the specifications, proposals, evaluation item lists, etc., please submit them via email using Form 1 Inquiry Form (Document No. 9) to the contact person listed at the end of this announcement. Inquiries via the electronic procurement system are not permitted. (4) Submission deadline, place, and method for proposals, tender documents, etc.: a. Deadline for submission of proposals and tender documents: 12:00 PM on October 21, 2026 (Wednesday). b. Place and method of submission for proposals, etc.: [For paper submission] Submit the following proposal documents to the Accounting Division, General Affairs and Planning Department, Hokkaido Bureau of Economy, Trade and Industry, 5th Floor South Side, Sapporo First Government Building, North 8, West 2, Chuo-ku, Sapporo. [For email submission] Submit the following proposal documents to the contact person listed in 10.(2) at the end of this announcement via email. (If the file size exceeds 10MB, please split it into files of 10MB or less.) Submission via the electronic procurement system is not permitted. - Proposals (7 copies) - Evaluation Item List (Document No. 3) with necessary items filled in the proposal page number column (same number of copies as proposals) - Statement of Wage Increase Plan for Employees (Form 8, Document No. 16) (Submit only if intending to state) (1 copy) - Copy of FY2025, 2026, and 2027 METI Competitive Participation Qualifications (All-Ministry Unified) (1 copy) c. Place and method of submission for tender documents: Tender documents must be submitted using only the following method. Submission by email or other methods will be invalid. [Submission via Electronic Procurement System] Log in to "Tender/Contract" menu, then "Tender Operations" on the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this project from "Search Procurement Items," first submit Form 2 Tender Participation Declaration (Document No. 10, hereinafter referred to as "Declaration") on the "Submit Certificates/Proposals, etc." screen, then enter the necessary information on the "Submit Tender (Quotation) Document" screen, confirm the tender details on the "Confirm Tender Document Submission" screen, and press the "Submit" button. *Please note that you must first submit the Declaration on the "Submit Certificates/Proposals, etc." screen to submit tender documents via the electronic procurement system. *Do not use the "Breakdown" button in principle. [Paper Submission] Submit Form 3 Tender Document (Document No. 11) and Form 4 Reason Statement (Document No. 12) in paper along with other proposal documents to the Accounting Division, General Affairs and Planning Department, Hokkaido Bureau of Economy, Trade and Industry, 5th Floor South Side, Sapporo First Government Building, North 8, West 2, Chuo-ku, Sapporo, if it is difficult to submit via the electronic procurement system due to unavoidable reasons. *Place only the tender document in the envelope, seal it, and write the bidder's name (or company name/trade name for corporations) and the subject on the front of the envelope before submission. Do not include other proposal documents in the same envelope. d. Precautions: - For tenders by an agent, those submitting tender documents via the electronic procurement system must complete the delegation procedures defined by the system. Those submitting tender documents by paper must submit Form 5 Power of Attorney (Document No. 13). - Proposals, etc. must be prepared after reviewing the Bidder Document Preparation Manual (Document No. 7) and Form 6 Proposal Template (Document No. 14). - Submitted proposals and tender documents cannot be changed or canceled, and will not be returned. - Expenses incurred in preparing proposals, etc. shall be borne by the bidder. - If the Ministry of Economy, Trade and Industry requests an explanation of the submitted proposals, etc., the bidder must provide a prompt explanation at their own responsibility. - Proposals, etc. shall not be used for any purpose other than the review of this tender. (5) Explanation of proposals, etc. by bidders (presentation): Presentation Date and Time: 1:00 PM on October 22, 2026 (Thursday). To be conducted using "Microsoft Teams." Please register your company name, contact person's name, phone number, and email address with the contact person listed at the end of this announcement when submitting proposals, etc. The date and time will be coordinated between the Hokkaido Bureau of Economy, Trade and Industry and the bidder after the tender document submission deadline. The presentation time is expected to be approximately 25 minutes per party (including Q&A). (6) Date and time and place of bid opening: 2:00 PM on October 23, 2026 (Friday). Rooms 402-403, 4th Floor, Hokkaido Bureau of Economy, Trade and Industry, Sapporo First Government Building, North 8, West 2, Chuo-ku, Sapporo. If there are no bids within the limit of the estimated price as a result of the bid opening, a re-bid will be held immediately. In that case, those who submitted tender documents by paper will re-bid at the bid opening location mentioned above, and those who submitted tender documents via the electronic procurement system will re-bid within the system. If no bids are submitted by the deadline for the re-bid, it will be considered a withdrawal from the re-bid. *Those who submitted tender documents via the electronic procurement system can check the status of the bid opening on the "Check Tender (Quotation, Winning) Status" screen and the "Check Bid Opening Results" screen. (7) Scope of use of the electronic procurement system: The electronic procurement system shall be used only for tender document submission and bid opening date and time as described in (4) c. and (6) above. Other functions are not available. 4. Invalid tenders Tenders falling under Article 11 of the Tender Instructions shall be invalid. 5. Method of determining the successful bidder The successful bidder will be determined based on Articles 14 to 16 of the Tender Instructions. The score distribution for the comprehensive evaluation is as follows. For details on the evaluation method, please refer to the Evaluation Procedure Manual (Additive Method) (Document No. 8). Comprehensive Evaluation Score = Technical Score (200 points) + Price Score (100 points) 6. Tender security and contract security: Fully exempted. 7. Quotations and contracts, etc. (1) Submission of quotations: The successful bidder shall immediately submit a quotation and supporting documents for the unit price setting. Use Form 7 Quotation (Document No. 15) as a reference for preparation. (2) Contract: The successful bidder will enter into a contract based on the draft contract (Document No. 4). Therefore, please bid with an understanding of the contract terms. Please note that you may be asked by the electronic procurement system whether you can conclude an electronic contract, and if not, the reason for it. (3) Cases where the subcontracting rate exceeds 50%: If a reason statement for a subcontracting rate exceeding 50% is attached to the proposal, etc., the Ministry of Economy, Trade and Industry will review the appropriateness of the subcontracting details and may instruct the successful bidder to revise the subcontracting details, including the execution system, before the contract is concluded. This project does not fall under the business types where the subcontracting rate tends to be high, so the appropriateness will be confirmed based on the circumstances of individual projects. I. Projects that manage numerous businesses and compile their results (mainly projects compiling standardization and demonstration projects utilizing overseas corporations). II. Projects where the proportion of work required for on-site and field operations is high (mainly projects supporting exhibition participation overseas and system development projects). III. Open innovation projects that require the cooperation of numerous businesses (mainly highly specialized projects in specific fields). 8. Payment terms: Contract payments shall be made within 30 days from the date of receipt of a valid payment request, according to the terms stated in the contract. 9. Other (1) Administrative and accounting procedures for this project will be handled in accordance with the "Manual for Administrative Procedures of Commissioned Projects." Please bid with an understanding of its contents. * Manual for Administrative Procedures of Commissioned Projects (March 2021): https://www.meti.go.jp/information_2/publicoffer/jimusyori_manual.html The "planning and formulation of the entire project and core execution management tasks" for which subcontracting is prohibited in this project, as explicitly stated in the "Manual for Administrative Procedures of Commissioned Projects," are as follows: [Planning and formulation of the entire project and core execution management tasks] - Determination of project content (implementation methods, target audience, schedule, implementation system) - Execution management of subcontracted/outsourced work (determination of subcontracted/outsourced content, progress management methods and confirmation, methods for compiling results and outcomes) - Reports (composition and preparation, compilation of subcontracted/outsourced content) (2) In this tender, SMEs, etc. will receive additional points if they state (※1) that they will increase their "total payroll" by 2.5% or more compared to the previous fiscal year (or previous year) using Form 8 (Document 16). Furthermore, it will be confirmed after the end of the business year, etc., whether the wage increase stated in Form 8 (Document 16) has been implemented, using the "Business Overview Description Form," etc. Therefore, please promptly submit the necessary documents for confirmation to the contact person listed at the end of this announcement. If, as a result of the confirmation, the stated wage increase has not been implemented, the prescribed points will be deducted in the comprehensive evaluation and lowest bid method after the fact is discovered. For details, please refer to the "Notes" on the back of Form 8 (Document 16). *1 You can choose to state the increase compared to the previous fiscal year or the previous year. Please note that the form used for the statement will differ depending on the chosen option.