Reiwa 8 (2026) General Competitive Bidding for Basic and Detailed Design Work for the Genkai Town Disaster Information Transmission System (Broadcast System) Reconstruction Project Utilizing the Power Plant Site Regional Countermeasure Grant

Reiwa 8 (2026) General Competitive Bidding for Basic and Detailed Design Work for the Genkai Town Disaster Information Transmission System (Broadcast System) Reconstruction Project Utilizing the Power Plant Site Regional Countermeasure Grant 1. Work Cost 1. Direct Costs Direct Labor Costs: 1.0 unit, Specification Item 1 Direct Expenses: 1.0 unit, Specification Item 2 2. Indirect Costs Other Costs: 1.0 unit 1. Total Work Cost 2. General Administrative Expenses etc.: 1.0 unit 3. Work Cost 4. Consumption Tax Equivalent: 10% Total Design Work Cost Reiwa 8 (2026) Power Plant Site Regional Countermeasure Grant Genkai Town Disaster Information Transmission System (Broadcast System) Reconstruction Project Basic and Detailed Design Work Contract Work Item | Classification | Quantity | Unit | Unit Price | Total | Applicable Job Title Chief Engineer | Engineer (A) | Engineer (B) | Engineer (C) | Technician Labor Quantity | 70,900 | 62,600 | 49,300 | 42,500 | 36,700 Direct Labor Costs (1) Basic Concept Work ① Examination of necessity and timing of equipment renewal ② Grasping the status of current equipment and organizing issues ③ Other necessary matters etc. Subtotal (2) Basic Design Work ① Investigation and examination of various information transmission methods: 60MHz, 280MHz, IP radio, other methods ② Estimation of approximate costs for each method: construction costs, statutory fees, running costs, etc. ③ Desk study and facility study for reconstruction: radio line design, estimated audible range map ④ Site survey: feasibility of reusing existing equipment, detailed examination of existing facilities etc. ⑤ Radio propagation experiment: as needed at various locations ⑥ Field survey such as sound propagation experiments: appropriate placement of outdoor speaker sub-stations ⑦ Other necessary matters etc. Subtotal Specification Item 1 Work Item | Amount | Remarks Job Title | Chief Engineer | Engineer (A) | Engineer (B) | Engineer (C) | Technician Quantity | 70,900 | 62,600 | 49,300 | 42,500 | 36,700 (3) Detailed Design Work ① Design study for non-stop renewal of current equipment ② System design survey and creation of equipment installation drawings: utilization of SNS etc., linkage to email etc. ③ Linkage with existing J-ALERT ④ Creation of design documents etc.: design drawings, structural calculation reports, quantities, project costs, annual plan ⑤ Study and creation of documents for construction bidding: specifications and other design documents for construction bidding procedures ⑥ Creation of documents to be submitted to the General Communications Bureau: installation plan ⑦ Support for creation of documents to be submitted to various government agencies ⑧ Other necessary matters etc. Subtotal Total Direct Labor Costs Work Item | Amount | Remarks Specification Item 1 Direct Expenses 1. Travel Expenses (1) Meetings and consultations etc. (includes vehicle rental fees, transportation costs, fuel costs) 1.0 unit (2) Survey work (includes measurement vehicle rental fees, transportation costs, fuel costs) Site surveys, radio propagation experiments, etc. 1.0 unit 2. Deliverable Creation Costs: Printing, binding, and electronic deliverable creation etc. 1.0 unit Total Direct Expenses Specification Item 2 Item | Quantity | Unit | Unit Price | Total | Remarks September 11, Reiwa 6 (2024) Gen-Machi No. 559 (Applicable from February 1, Reiwa 7 (2025)) (Last revised April 10, Reiwa 7 (2025)) Notes on Mail Bidding Genkai Town Hall, Disaster Prevention and Safety Division Mail bidding is a bidding method in which bid forms are submitted by mail or in person by the deadline indicated in the designation notice. Bidders participating in mail bids are requested to participate after thoroughly reviewing the Genkai Town Financial Regulations, the Genkai Town Construction Work and Other Bidding and Contract Execution Guidelines, and these notes. [Mail Bidding Flow] Designation Notice: Notification of submission destination, submission deadline, and bid opening date and time. Preparation and Submission of Bid Forms etc.: Mail: Submit by registered mail or simple registered mail to arrive by the submission deadline. In Person: Submit to arrive by the submission deadline. Bid Opening ~ Determination of Successful Bidder Bid Opening Location: As indicated in the bid notice. *Bid opening is generally held on the business day following the submission deadline. Publication of Results: Available for viewing at the bidding execution division and posted on the website later (successful bidders will be contacted directly). 1. Submission Method of Bid Forms and Construction Cost Breakdown (hereinafter referred to as "Bid Forms etc.") (1) By Mail: a. Please mail by either registered mail or simple registered mail. Please complete the procedure at the post office counter, rather than simply dropping it in the mailbox. Please note that bids submitted by other mailing methods will be invalidated. b. If the bid forms etc. do not reach the bidding execution division by the submission deadline indicated in the designation notice, the bid will be invalidated. Please send with ample time. c. We cannot respond to inquiries regarding confirmation of arrival of bid forms etc. Please confirm yourself using postal tracking services etc. (2) In Person: a. Seal the bid forms etc. in the same manner as for mail and submit them directly at the counter of the bidding execution division. b. If the bid forms etc. are not submitted by the submission deadline indicated in the designation notice, the bid will be invalidated. 2. Method of Sealing Bid Forms: Prepare and submit using a "double envelope" (inner envelope (long size 40 or long size 3), outer envelope (long size 3 or square size 2)) according to the following procedure. (1) Place only one copy each of the bid form, the pre-notification of site supervisor and other personnel assignment, and the construction cost breakdown in the inner envelope, seal it, and seal it at three points with the representative's seal. Note that the date on the bid form should be the date of writing the bid price, not the bid opening date. (If the construction cost breakdown is not enclosed, the bid will be invalidated.) (2) On the surface of the sealed inner envelope, write the "Bid Opening Date," "Construction (Work) Name," and "Bidder Name." (3) Seal the inner envelope and place it in the outer envelope. Write "Bid Form Enclosed" on the surface of the outer envelope. (4) Write the address of the bidding execution division indicated below on the outer envelope. Address: Disaster Prevention and Nuclear Countermeasures Section, Disaster Prevention and Safety Division, Genkai Town Hall, 348 Oaza-machi, Genkai Town, Higashimatsuura-gun, Saga Prefecture, 847-1421. (5) When submitting in person, prepare the bid forms etc. according to the sealing method (1) to (4) as with mail submission, and submit them at the counter of the bidding execution division indicated in (6). If the bidding execution division and the bid opening date are the same for multiple projects, they can be placed together in one outer envelope. 3. Bid Withdrawal: (1) If you wish to withdraw from the bid, you must submit a bid withdrawal notice by the deadline for submitting bid forms etc. (2) Submit the bid withdrawal notice by mail or in person to the bidding execution division. (3) Withdrawal from a bid after submitting a bid form is generally not permitted, except in cases of unavoidable circumstances. 4. Bid Opening: (1) Bid opening will be held at the date and time and location indicated in the designation notice. (2) If there are two or more bidders who submit the same lowest price, a lottery will be held among the bidders with the same price to determine the successful bidder. In this case, the bidders with the same price will be notified of the date, time, and location of the lottery by phone, and attendance is requested. If attendance is not possible, an employee not involved in the bid procedure will draw lots to determine the successful bidder. 5. Publication of Bid Results: Upon determination of the successful bidder, the bidder will be promptly contacted and notified in writing. Bidders other than the successful bidder will not be notified in writing, but can view the results at the bidding execution division. If you wish to view, please contact the bidding execution division below by email. [Disaster Prevention and Safety Division: bousai@town.genkai.lg.jp] Results can also be viewed at the Town Development Division counter and on the website later. 6. Other: (1) Expenses related to mail bidding shall be borne by the bidder. (2) Submitted bid forms etc. cannot be rewritten, exchanged, or withdrawn. (3) In the case of mail bidding, bids submitted by only one bidder are also valid. (4) No objection can be raised regarding the non-arrival of bid forms etc. by the submission deadline due to postal accidents etc. Method of Sealing Mail Bids 1. Inner Envelope (Sealing of Bid Form) Place in a long size 3 or long size 40 envelope and seal with glue. Pre-notification of Site Supervisor and Other Personnel Assignment Bid Envelope No. XX XX Construction (or Work) Name Bid Opening Date: Year Month Day Bidder Name (Seal) Seal at the top three seams. Construction Cost Breakdown Bidder Name No. XX XX Construction (or Work) Bid Form (Designated Form) Inner Envelope Surface Inner Envelope Back *The date on the bid form is the date of writing the bid price, and the date written on the inner envelope is the bid opening date. (Not the date of submission to the post office.) 2. Outer Envelope (Sealing of Inner Envelope and Construction Cost Breakdown) Place in a long size 3 or square size 2 envelope and seal with glue. [Bidding Execution Division Address Indicated in 2(4)] Disaster Prevention and Nuclear Countermeasures Section, Disaster Prevention and Safety Division, Genkai Town Hall, 348 Oaza-machi, Genkai Town, Higashimatsuura-gun, Saga Prefecture Bid Form Enclosed Bid Envelope No. XX XX Construction (or Work) Name Bid Opening Date: Year Month Day Bidder Name Bid Envelope No. XX XX Construction (or Work) Name Bid Opening Date: Year Month Day Bidder Name Outer Envelope Surface (Seal) Bid Opening Date: Year Month Day No. XX XX Construction (or Work) Bidder's Location/Name (Seal) (Seal) *If the bid opening date is the same for multiple projects handled by the same bidding execution division, they can be placed together in one outer envelope. *The date written on the outer envelope is the bid opening date. (Seal) *The seal to be affixed to the envelope is the representative's seal. *For mail submission, please send by registered mail or simple registered mail to arrive by the submission deadline indicated in the bid notice. Outer Envelope Back Genkai Town Construction Work and Other Bidding and Contract Execution Guidelines (Purpose) Article 1: These guidelines stipulate the procedures for general competitive bidding and designated competitive bidding (hereinafter referred to as "competitive bidding") for contracts for construction work and related work ordered by Genkai Town, in addition to the provisions of the Genkai Town Financial Regulations (1972, Genkai Town Regulations No. 13; hereinafter referred to as "Financial Regulations"), the Genkai Town Construction Work Execution Regulations (1986, Genkai Town Regulations No. 14), and other laws and regulations. (Bidding Method) Article 2: Competitive bidding shall be conducted by either direct bidding, where the bidder (hereinafter referred to as "bidder") directly submits a bid at the bidding venue as announced or notified in accordance with Article 131, Paragraph 2 of the Financial Regulations, or mail bidding, where the bidder submits the bid by mail or in person. For projects with an estimated design cost (including consumption tax and local consumption tax) of less than 50 million yen, mail bidding shall be the general method, and direct bidding may be conducted if the Mayor deems it necessary for special reasons. Public notices regarding bidding will be announced separately. (Quotation Period) Article 3: The quotation period for construction work prescribed in Article 121, Paragraph 2 of the Financial Regulations (excluding the announcement or notification date and the bid date; for mail bids, excluding the day before the bid date from the bid form submission deadline) shall be as follows, in accordance with Article 6, Paragraph 1 of the Enforcement Regulations for the Construction Industry Act (1956, Cabinet Order No. 273). However, the quotation periods in items (2) and (3) may be shortened by up to 5 days due to unavoidable circumstances. (1) For estimated prices (including consumption tax and local consumption tax) of less than 5 million yen: 1 day or more. (2) For estimated prices (including consumption tax and local consumption tax) of 5 million yen or more and less than 50 million yen: 10 days or more. (3) For estimated prices (including consumption tax and local consumption tax) of 50 million yen or more: 15 days or more. 2. The quotation period prescribed in the preceding paragraph shall not include holidays of Genkai Town as defined in Article 1, Paragraph 1 of the "Ordinance on Holidays of Genkai Town" (1990, Ordinance No. 23). (Site Explanation Meeting) Article 4: No site explanation meeting will be held. Bidders shall examine the specifications, drawings, and site etc. (hereinafter referred to as "Specifications etc.") before bidding. In this case, if there are any doubts regarding the Specifications etc., explanations may be requested from relevant personnel. However, a site explanation meeting may be held if deemed necessary for special reasons. (Calculation of Estimated Price) Article 5: When calculating the estimated price (including consumption tax and local consumption tax), efforts shall be made to ensure accuracy by considering the actual market price of the items to be bid on, supply and demand conditions, difficulty of performance, quantity, and performance period. (Construction Cost Breakdown and Pre-notification of Site Supervisor and Other Personnel Assignment) Article 6: Bidders for competitive bidding for construction work must submit the following documents. (1) Construction Cost Breakdown a. Bidders must prepare a construction cost breakdown corresponding to the bid amount for the first bid and submit it along with the bid form. b. The construction cost breakdown must include the construction number and name, addressee, and the bidder's address and name, and be stamped with a seal. c. The content of the construction cost breakdown shall indicate the quantity and amount for each construction category and corresponding item (for construction work related to repair etc., for each construction type and corresponding item). However, in the case of receiving information related to bid collusion, the content of the construction cost breakdown may indicate the quantity and amount for each construction category, item, and sub-item (for construction work related to repair etc., for each construction type, item, sub-item, and detail). Reiwa 7, December 8, Notice Reiwa 7, Genkai Town Notice No. 149 Reiwa 7, Genkai Town Guideline No. 67 d. If there are any doubts regarding the construction cost breakdown, the bidder will be asked for an explanation, and if a substantiated explanation cannot be obtained as a result, the bid submitted by the bidder who submitted the construction cost breakdown may be invalidated. (2) Pre-notification of Site Supervisor and Other Personnel Assignment (Form No. 1) a. Bidders must submit the "Pre-notification of Site Supervisor and Other Personnel Assignment" by the time of bidding. (Submission by fax is also possible. In this case, please confirm the arrival of the notification with the contracting authority after sending the fax.) b. The chief technical supervisor and supervising technical supervisor (hereinafter referred to as "supervising technical supervisor etc.") indicated in the "Pre-notification of Site Supervisor and Other Personnel Assignment" generally cannot be changed after the successful bidder is determined and the contract is concluded. c. The supervising technical supervisor etc. indicated in the "Pre-notification of Site Supervisor and Other Personnel Assignment" must be an employee with a direct and continuous employment relationship with the bidder. For construction work requiring a full-time chief technical supervisor or supervising technical supervisor, an employment relationship of three months or more prior to the bid date (or bid date in the case of designated competitive bidding) is required. d. The same supervising technical supervisor etc. can be applied for as the assigned technical supervisor for multiple bids. However, if the assigned technical supervisor cannot be assigned due to having won another contract, the bidder will lose their eligibility for that bid. (Bid Bond and Contract Deposit) Article 7: The bid bond prescribed in Article 124 of the Financial Regulations must be paid by the time of bidding, and the contract deposit prescribed in Article 137-2 of the Financial Regulations must be paid by the time of concluding the contract, using the "Construction Bid (Contract) Bond Payment Form (Form No. 2)". (Bid Handling) Article 8: Bid handling shall be as follows. (1) Bid forms must be prepared in accordance with the bid form prescribed in Article 125, Paragraph 1 of the Financial Regulations and submitted by the time indicated in the announcement or bid notice.