[Kyushu Bureau] Reiwa 8 Kyushu Region Inclusive Design Business/Business Transformation Promotion Project Service Contract

Procurement Item Number: 0000000000000614789 Procurement Type: Public Announcement of General Competitive Tender (WTO Non-Applicable) Classification: Goods/Services Procurement Item Name: [Kyushu Bureau] Reiwa 8 Kyushu Region Inclusive Design Business/Business Transformation Promotion Project Service Contract Publication Start Date: July 28, Reiwa 8 Publication End Date: August 24, Reiwa 8 Procuring Organization: Ministry of Economy, Trade and Industry Procuring Organization Location: Fukuoka Prefecture Announcement We hereby announce a general competitive tender. This tender is subject to the provisions of relevant laws and regulations, the Kyushu Bureau of Economy, Trade and Industry Tender Guidelines (Document No. 5, hereinafter referred to as "Tender Guidelines"), and the "Terms and Conditions for Procurement Portal and Electronic Procurement System" (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf) when using the electronic procurement system. In addition, tender and bid opening procedures will generally be conducted using the electronic procurement system. In the event that the electronic procurement system cannot be used due to system failures, etc., the date and time may be changed by separate notification. In accordance with the government's initiative since Reiwa 4, based on the "Economic Measures for Overcoming Corona and Pioneering a New Era" (decided by the Cabinet in November 2021) and the "Urgent Proposal ~Towards the "New Capitalism" That Carves Out the Future and Its Launch~" (New Capitalism Realization Council, November 2021), priority procurement will be given to companies that increase wages. As part of a unified initiative across all ministries, an item related to wage increases will be included in the evaluation items of the comprehensive evaluation bidding system to provide additional points to companies that implement wage increases. Bidders must bid with an understanding of the contents of "Document No. 16". July 28, Reiwa 8 Authorized signatory for expenditure, Director of General Affairs and Planning, Kyushu Bureau of Economy, Trade and Industry Junichi Iwasaki 1. Items for Competitive Tender (1) Project Name: Reiwa 8 Kyushu Region Inclusive Design Business/Business Transformation Promotion Project Service Contract (2) Specifications, Delivery Deadline, Place of Performance, etc.: As per the attached specifications document (Document No. 2). (3) Bidding Method: Bids shall be for the total price of this project. The calculation of the bid amount shall consider the following items: a. If the bid amount includes expenses equivalent to personnel costs (labor costs): Calculate using unit prices that consider the minimum wage during the contract period and any expected revisions to the company's salary rates (if calculation of expected revision amounts during the contract period is difficult, calculation based on the latest revision実績 is also acceptable). b. If the bid amount includes expenses affected by increases in raw material costs and energy costs: Calculate using unit prices that consider expected increases due to soaring raw material and energy costs during the contract period (if calculation of expected increase amounts during the contract period is difficult, calculation based on the latest increase実績 is also acceptable). Furthermore, a proposal must be submitted along with the bid, and a technical review will be conducted. For the purpose of determining the successful bidder, the successful bid price will be the amount obtained by adding 10 percent of the bid amount (rounded down to the nearest yen if there are fractions of a yen) to the bid amount. Therefore, bidders shall state in their bid the amount equivalent to 100/110 of their estimated contract amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. 2. Competitive Participation Qualifications (1) The applicant must not fall under the provisions of Article 70 or Article 71 of the Order concerning Budget, Settlement and Accounting (Document No. 6, hereinafter referred to as "the Order"). Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion fall under the case of special reasons in Article 70 of the Order. (2) The applicant must be rated "A", "B", "C", or "D" in "Services Provided, etc." in the Reiwa 7/8/9 fiscal year Ministry of Economy, Trade and Industry competitive participation qualifications (unified nationwide). (3) The applicant must not be subject to suspension of subsidies or suspension of designation from the Ministry of Economy, Trade and Industry. If subcontracting to a company subject to suspension of subsidies or suspension of designation from the Ministry of Economy, Trade and Industry, the consent of the client is required. (List of businesses here) https://www.meti.go.jp/information_2/publicoffer/shimeiteishi.html (4) The applicant must not have had a contract with the Ministry of Economy, Trade and Industry terminated due to inadequate information management within the past three years. 3. Place to View Contract Terms, etc. (1) Place to View Contract Terms: As per Documents No. 1 to 16. Documents related to this project must be obtained by the following method. Paper distribution at tender briefing sessions, etc., will not be provided. a. Cover page and Documents No. 1 to 4: Search for this project by selecting "Public Announcement of Competitive Tender (WTO Non-Applicable)" from "Search Procurement Information" on the Procurement Portal site and entering or selecting the necessary information. Be sure to download the "Procurement Documents" for this project. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 b. Documents No. 5 to 16: Be sure to download from the Kyushu Bureau of Economy, Trade and Industry website. https://www.kyushu.meti.go.jp/under/chotatu/nyusatsu_format.html (2) Date and Time of Tender Briefing Session: Instead of a tender briefing session, questions will be accepted via email. Even if there are no questions, the received questions and answers will be shared, so please register your contact information (company name, contact person's name, phone number, email address) with the contact person listed in 10.(2)1) of this announcement. The registration deadline is the date and time of the question deadline. (3) Question Deadline: 12:00 PM on Tuesday, August 4, Reiwa 8. Specifications, proposal documents, evaluation item list, etc.: If you have any questions regarding this project, please write them in the "Question Form" (Form 1, Document No. 9) and submit them via email to the contact person listed at the end of this announcement. Questions submitted via the electronic procurement system are not accepted. (4) Submission Deadline, Location, and Method for Proposal Documents, etc. a. Submission Deadline for Proposal Documents, etc., and Bids: 5:00 PM on Wednesday, August 19, Reiwa 8. b. Submission Location and Method for Proposal Documents, etc.: Submit the following proposal documents via email to the contact person listed in 10.(2)1) below. (If the capacity exceeds 10MB, submit in parts.) Submission of proposal documents, etc., via the electronic procurement system is not accepted. - Proposal Document - Compliance confirmation column and proposal page number column of the Evaluation Item List (Document No. 3) filled in. - Statement of Intent Regarding Wage Increase Plan for Employees (Form 8, Document No. 16) (Submit only if intending to make a statement). - Copy of the Reiwa 7/8/9 Fiscal Year Competitive Participation Qualification Examination Result Notification (Unified Nationwide). c. Submission Location and Method for Bids: Bids must be submitted only by the following method. Submission by email or other methods will be invalid. [Submission via Electronic Procurement System] Log in to "Bidding Operations" from the "Bid/Contract" menu on the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this project from "Procurement Item Search," enter the necessary information on the "Submit Bid (Quotation) Form" screen, confirm the bid details on the "Confirm Bid Submission Details" screen, and press the "Submit" button. *Note: To submit a bid via the electronic procurement system, you must first submit the "Tender Participation Declaration" (Form 2, Document No. 10) on the "Submit Certificates, Proposals, etc." screen. [Submission via Paper Documents] If submission via the electronic procurement system is difficult due to unavoidable reasons, submit the "Bid Form" (Form 3, Document No. 11) and "Reason Statement" (Form 4, Document No. 12) in paper form (in person) to the contact person listed in 10.(2)2) below. *Note: Place only the bid form in the envelope, seal it, and write the bidder's name (or company name/trade name for corporations) and the project name on the front of the envelope before submission. Do not include other documents such as proposal documents. d. Points to Note: - For bids submitted by an agent, the person submitting the bid via the electronic procurement system must complete the delegation procedures defined in the system. For paper bids, submit the "Power of Attorney" (Form 5, Document No. 13). - Prepare proposal documents in accordance with the "Proposal Document Creation Guidelines" (Document No. 7) and the "Proposal Document Template" (Form 6, Document No. 14). - Submitted proposal documents and bids cannot be changed or canceled, and will not be returned. - The cost of preparing proposal documents, etc., shall be borne by the bidder. - If the Ministry of Economy, Trade and Industry requests an explanation regarding the submitted proposal documents, the bidder must provide a prompt explanation at their own responsibility. - Proposal documents, etc., will not be used for any purpose other than the review for this tender. (5) Explanation (Presentation) of Proposal Documents, etc., by Bidders a. Schedule: Scheduled to start at 10:00 AM on Friday, August 21, Reiwa 8. Location: WEB Conference Room, 6th Floor, Fukuoka Government Building Main Building. The presentation time is expected to be approximately 30 minutes per party (including Q&A). b. The presentation should generally be conducted by a person equivalent to a chief-level staff member. c. The presentation is planned to be conducted via web conference (Teams). Bidders must participate in a test the day before the presentation. Details on the test method and specific times will be communicated by the Kyushu Bureau of Economy, Trade and Industry immediately after confirming the proposal documents and bids, so bidders should be prepared. (6) Date and Time and Location of Bid Opening: 10:00 AM on Monday, August 24, Reiwa 8. Location: WEB Conference Room, 6th Floor, Fukuoka Government Building Main Building. If there are no bids within the limit of the planned price as a result of the bid opening, a second bid will be held immediately. In that case, those who submitted their bids by paper documents will participate in the second bid at the bid opening location mentioned above, and those who submitted their bids via the electronic procurement system will participate through the same system. If there are no bids by the deadline for the second bid, they will be considered to have withdrawn from the second bid. * Bidders who submitted their bids via the electronic procurement system can check the status of the bid opening on the "Bid (Quotation, Successful Bid) Status Confirmation" screen and the "Bid Opening Result Confirmation" screen of the system. (7) Scope of Use of Electronic Procurement System: The electronic procurement system shall be used only for the purposes described in (4) and (6) above. Other functions are not available. 4. Invalid Bids Bids falling under Article 11 of the Tender Guidelines shall be invalid. 5. Method of Determining the Successful Bidder The successful bidder will be determined based on Articles 14 to 16 of the Tender Guidelines. The score distribution for the comprehensive evaluation is as follows. For details on the evaluation method, please refer to the "Evaluation Procedure (Additive Method)" (Document No. 8). Comprehensive Evaluation Score = Technical Score (200 points) + Price Score (100 points) 6. Bid Security and Contract Security Exempt in full. 7. Quotation and Contract Documents, etc. (1) Submission of Quotation: The successful bidder shall submit a quotation immediately. Refer to "Quotation Form" (Form 7, Document No. 15) for preparation. * "Fixed Contract" in the form refers to the contract for the commissioned project. For this project, the breakdown should be prepared appropriately according to the project details. (2) Contract Document: The successful bidder will conclude the contract based on the "Draft Contract" (Document No. 4), so please bid with an understanding of the contract terms. The successful bidder may be asked whether electronic contract conclusion using the electronic procurement system is possible (including the reason if not), so please be aware of this when bidding. * Contract (Service Contract Terms): https://www.kyushu.meti.go.jp/under/chotatu/nyusatsu_format/ukeoi_keiyakujoko.pdf 8. Payment Terms Contract payments will be made within 30 days from the date of receipt of a valid payment request, according to the terms specified in the contract document. 9. Other (1) This tender includes a provision to award additional points if small and medium-sized enterprises (SMEs) declare in Form 8 (Document 16) that they will increase their "total payroll" by 2.5% or more compared to the previous fiscal year (or previous year) (※1). Furthermore, it is intended to verify whether the wage increases declared in Form 8 (Document 16) have been implemented by examining documents such as the "Corporate Business Overview Description" after the end of the fiscal year, etc. Therefore, necessary documents for confirmation must be promptly submitted to the contact person listed at the end of this announcement. If, as a result of the confirmation, the declared wage increase has not been implemented, the prescribed points will be deducted in subsequent comprehensive evaluation bidding for projects after the fact is discovered. For details, please refer to the (Notes) on the back of Form 8 (Document 16). *1: You may choose to declare based on either the previous fiscal year or the previous year. Note that the form used for the declaration will differ depending on the choice. Note) "Form 8 (Document 16)" refers to the Declaration Form (Attachment 1). (2) In accordance with the "Action Plan for Business and Human Rights Implementation" (decided on April 3, Reiwa 5), government procurement will strive to ensure respect for human rights by bidding companies. Therefore, the successful bidder for this project will be requested to strive to respect human rights in accordance with the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (decided by the Inter-Ministerial Conference on Implementing the Action Plan for Business and Human Rights on September 13, Reiwa 4). Please bid with an understanding of the contents of these guidelines. https://www.meti.go.jp/files/900012240.pdf (3) In accordance with the "Basic Policy on Contracts by National and Other Entities with Small and Medium-sized Enterprises," measures are being implemented to address contract amount revisions due to minimum wage revisions and increases in labor costs, material costs, energy costs, etc. a. Bidders shall reflect anticipated revisions and increases in labor costs, raw material costs, energy costs, etc. (hereinafter referred to as "labor costs, etc.") in the bid amount, as described in 1.(3) Bidding Method. b. The Ministry of Economy, Trade and Industry will periodically (approximately once a year) check during the contract period whether a revision of the contract amount is necessary due to increases in labor costs, etc., for contracts spanning multiple years. c. For single-year contracts, if a revision of the contract amount becomes necessary due to changes in circumstances after the contract is concluded, it will be made through consultation.