Renovation of Exterior Walls and Roofs of Improved Housing (8 Buildings)

Renovation of Exterior Walls and Roofs of Improved Housing (8 Buildings) NOTICE The following construction work ordered by Matsumae Town will be contracted through a post-bid review type general competitive bidding method. This is to announce the qualifications required for those participating in the bid, in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). Date: October 26, Reiwa 8 Mayor of Matsumae Town: Kosuke Tanaka 1. Matters for Bidding (1) Bid Number: No. 1-62 (2) Bid Name: Renovation of Exterior Walls and Roofs of Improved Housing (8 Buildings) (3) Construction Location: Tsutsui, Matsumae Town (4) Construction Outline: Renovation of exterior walls and roofs of apartment buildings, etc. (5) Construction Period: From the day after the contract is concluded (or the day of the Matsumae Town Assembly resolution, if applicable under Article 2 of the Ordinance on Contracts Subject to Assembly Resolution and Acquisition or Disposal of Property (promulgated March 30, Showa 39)) until March 31, Reiwa 9. (6) Estimated Price: To be publicly announced after the bid. (7) The minimum reserve price system will be applied. 2. Bidding Method (1) This project will be executed using the electronic bidding system as defined in the Matsumae Town Electronic Bidding Operation Standards (established December, Reiwa 5) (hereinafter referred to as the "Electronic Bidding System"). (2) If bidding by paper is unavoidable due to extenuating circumstances, obtain approval by submitting a Written Request for Paper Bid Participation (Operation Standards Form No. 6) or a Written Request for Transition to Paper Bid (same form No. 7) as follows: a. Submission Period: By 5:00 PM on Wednesday, November 18, Reiwa 8, during business hours (business hours as defined in Article 2 of the Matsumae Town Business Hours Regulations (promulgated March 10, Heisei 7). The same applies hereinafter). b. Submission Location: See contact information. c. Contact Department: Accounting Division, Treasury Bureau, Contract Section (hereinafter referred to as the "Contract Section"). d. Submission Method: In person or by mail (hereinafter referred to as "mail, etc."). 3. Qualifications of Bidders Bidders must meet all of the following requirements as of the day before the announcement date of this bid. (1) Be a single company. (2) Have obtained a construction business permit under Article 3, Paragraph 1 of the Construction Business Act (Act No. 100 of 1949), and have obtained a permit for architectural construction business as stipulated in Paragraph 2 of the same Article. (3) Be registered in the list of qualified contractors as stipulated in Article 148, Paragraph 4 of the Matsumae Town Financial Regulations (Showa 62, Matsumae Town Ordinance No. 2; hereinafter referred to as "Financial Regulations") for architectural construction work, and be certified as a "local contractor" under Article 2 of the Standards for Certification of Local and Quasi-Local Contractors in Matsumae Town (Heisei 22, Matsumae Town Public Notice No. 12), with a grading of A, B, or C. (4) Be able to assign a full-time chief or supervising engineer who meets the following requirements. However, this does not apply if the proviso to Article 26, Paragraph 3 of the Construction Business Act is applicable. a. For a chief engineer, meet any of the requirements of Article 7, Item 2 (b) to (c) of the Construction Business Act regarding architectural construction business. b. For a supervising engineer, meet Article 15, Item 2 (b) of the Construction Business Act regarding architectural construction business and have completed the supervising engineer training. c. Have a regular employment relationship with the bidder for three months or more as of the bid participation application date. (5) Not be in a period of disqualification from bidding based on the Matsumae Town Regulations on Suspension of Bidding Participation Qualifications (Heisei 23, Matsumae Town Public Notice No. 10). (6) Not have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Act No. 154 of 2002) or commencement of reorganization proceedings under the Civil Reorganization Act (Act No. 225 of 1999). (Excluding cases where a decision to approve a rehabilitation plan or reorganization plan has been made under the Corporate Rehabilitation Act or Civil Reorganization Act). (7) Not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order. (8) Have undergone a business performance review as stipulated in Article 18-2 of the Enforcement Regulations of the Construction Business Act (Showa 24, Ministry of Construction Ordinance No. 14). (9) There should be no relationship between bidders that falls under any of the following criteria. However, communication between parties for the purpose of deciding who will withdraw in case of a relationship is not considered a fraudulent act such as bid rigging. a. Capital relationship (a) When there is a relationship between a subsidiary, etc. (meaning a subsidiary, etc. as defined in Article 2, Item 3-2 of the Companies Act. The same applies in (b)) and a parent company, etc. (meaning a parent company, etc. as defined in Article 2, Item 4-2 of the same Act. The same applies in (b)). (b) When there is a relationship between subsidiaries, etc. that share the same parent company, etc. b. Personnel relationship (a) When an officer of one company, etc. (meaning a company, etc. as defined in Article 2, Item 3, Item 2 of the Enforcement Regulations of the Companies Act. The same applies hereinafter) is currently concurrently serving as an officer of the other company, etc. However, this does not apply if one of the companies, etc. is a company, etc. for which reorganization proceedings are pending under Article 2, Item 4 of the Civil Reorganization Act or a rehabilitated company (meaning a rehabilitated company as defined in Article 2, Item 7 of the Corporate Rehabilitation Act). a. Directors of a stock company. However, the following persons are excluded. i. Directors on the audit and supervisory committee in a company with an audit and supervisory committee structure as defined in Article 2, Item 11-2 of the Companies Act. ii. Directors in a company with a nominating committee, etc. structure as defined in Article 2, Item 12 of the Companies Act. iii. Outside directors as defined in Article 2, Item 15 of the Companies Act. iv. Directors who are not engaged in business execution due to a special provision in the articles of incorporation as stipulated in Article 348, Paragraph 1 of the Companies Act. b. Executive officers of a company with a nominating committee, etc. structure as stipulated in Article 402 of the Companies Act. c. Members of a limited liability company (meaning a general partnership company, a limited partnership company, or a limited liability company) as stipulated in Article 575, Paragraph 1 of the Companies Act (excluding members who are not engaged in business execution due to a special provision in the articles of incorporation as stipulated in Article 590, Paragraph 1 of the same Act). d. Directors of a partnership. e. Other persons engaged in business execution who are deemed equivalent to the persons listed in a to d. (b) When an officer of one company, etc. is currently concurrently serving as a trustee appointed under Article 64, Paragraph 2 of the Civil Reorganization Act or Article 67, Paragraph 1 of the Corporate Rehabilitation Act of the other company, etc. (c) When a trustee of one company, etc. is currently concurrently serving as a trustee of the other company, etc. (10) The bidder or its officers, etc. (meaning members engaged in business execution, directors, executive officers, or persons equivalent to them, or advisors, consultants, or any other person, regardless of their title, who is deemed to have control equivalent to or greater than that of members engaged in business execution, directors, executive officers, or persons equivalent to them for the corporation) must not be any of the following. a. Persons falling under Article 2, Items 1 to 3 of the Matsumae Town Anti-Boryokudan Ordinance (Heisei 23, Matsumae Town Ordinance No. 13) (hereinafter referred to as "Boryokudan Members, etc."). b. Persons who have not passed five years since ceasing to be a Boryokudan Member, etc. c. Persons who control the business activities of Boryokudan Members, etc. or persons falling under b. 4. Inspection of Design Documents, etc. (1) Design documents, etc. will be available for inspection on the Bid Information Disclosure System until 5:00 PM on Wednesday, November 18, Reiwa 8. (2) For those who wish to borrow design documents, etc., they will be lent on electronic media (CD). In this case, they must be returned by mail, etc. by 5:00 PM on Wednesday, November 18, Reiwa 8. 5. Questions and Answers Regarding Design Documents, etc. (1) Those who have questions regarding the design documents, etc. may submit a Question and Answer Form (Operation Standards Form No. 3 of the Post-Bid Review Type General Competitive Bidding Implementation Guidelines (Heisei 22, Matsumae Town Public Notice No. 30; hereinafter referred to as "Guidelines")) using the electronic bidding system, or submit them to the Contract Section via email or mail, etc. (2) The period for submitting questions is until 5:00 PM on Tuesday, November 10, Reiwa 8. (3) Bidders who submit questions via the electronic bidding system or email must contact the Contract Section by phone, etc. to inform them. (4) Answers to questions will be posted on the Bid Information Disclosure System by 5:00 PM on Friday, November 13, Reiwa 8. Please be sure to check before bidding. 6. Procedures for Post-Bid Review Type General Competitive Bidding (1) Submission of Bid Forms and Construction Cost Breakdown a. Electronic Bidding: Submit the bid form and construction cost breakdown (enter amounts for each construction category and type of work in the "Construction Cost Breakdown (Sample)". Different formats are acceptable if the content is the same. The same applies hereinafter) via the electronic bidding system between 9:00 AM on Monday, November 16, Reiwa 8, and 5:00 PM on Wednesday, November 18, Reiwa 8. b. Paper Bidding: Submit the bid form (Financial Regulations Form No. 52) along with the construction cost breakdown to the Contract Section by mail, etc. by 5:00 PM on Wednesday, November 18, Reiwa 8. The bid form and construction cost breakdown must be sealed separately, with "Bid Subject," "Bidder Name," and "Bid Form" or "Construction Cost Breakdown" written on the respective envelopes. (2) Bidders must enter the amount excluding consumption tax and local consumption tax in their bid forms, regardless of whether they are taxable or exempt businesses. (3) The number of bidding rounds is limited to two. The date for re-bidding will be the day after the first opening of bids (excluding Saturdays, Sundays, and holidays. The same applies hereinafter). The bidding deadline and opening time will be notified via the electronic bidding system. This also applies if the opening date is changed due to circumstances. A construction cost breakdown must also be submitted in case of re-bidding. 7. Date and Time and Place of Bid Opening Date and Time: 4:00 PM on Thursday, November 19, Reiwa 8 Place: Second Meeting Room on the 2nd Floor of Matsumae Town Hall or the Accounting Division Office Bidders who wish to do so may attend the bid opening. In that case, please contact the Contract Section by the day before the bid opening. Paper bidders must attend the bid opening. Bids from bidders found to be unqualified before the opening will not be opened. 8. Determination of Successful Bid Candidate (1) The successful bid candidate will be determined in order from the lowest valid bid within the range of the estimated price. (2) If there are two or more successful bid candidates, they will be selected in order by lottery using the electronic lottery system of the electronic bidding system. 9. Documents to be Submitted After Bid Opening The successful bid candidate must submit all of the following documents (one copy each) during business hours on the day after the bid opening, primarily using the electronic bidding system. If the capacity of the documents submitted as electronic files exceeds 3 megabytes, or if submitting by paper bid, they may be submitted by facsimile, email, or in person. Failure to submit will result in disqualification. (1) Copy of Construction Business Permit Notification or Copy of Permit Certificate (most recent). (2) Copy of Business Scale Evaluation Results Notification/Overall Evaluation Score Notification (most recent). (3) Record of Assigned Personnel (Guidelines Form No. 4). (4) Supporting documents that confirm the contents of the preceding item. (5) Documents certifying that the applicant has not filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act or reorganization proceedings under the Civil Reorganization Act, or has received a decision to approve a rehabilitation plan or reorganization plan. 10. Method of Determining the Successful Bidder (1) If the successful bid candidate meets all the requirements for bid participation, they will be determined as the successful bidder. (2) If a successful bidder is not determined, the next ranked successful bid candidate will be successively reviewed to determine the successful bidder. 11. Explanation of Reasons for Successful Bid Candidates Not Selected (1) Successful bid candidates who are not selected as the successful bidder may request an explanation of the reasons in writing from the town. In this case, the written request must be submitted to the Contract Section by mail, etc. within 7 days (excluding holidays) from the day after the notification date, during business hours. (2) A response to those who submit the written request in (1) will be provided in writing within 10 days (excluding holidays) from the day after the date of receipt of the written request. 12. Bid Bond and Contract Deposit (1) Bid Bond: Exempt. (2) Contract Deposit: Must be 1/10 or more of the contract price. However, this can be substituted with collateral securities, a guarantee from a financial institution or guarantee company, a public works performance bond, or the conclusion of a performance guarantee insurance contract. 13. Matters Regarding Invalid Bids A bid will be deemed invalid if it falls under any of the following categories. (1) Falls under Article 158 of the Financial Regulations. (2) Violates the terms and conditions of the bid. (3) The amount on the submitted bid form differs from the amount on the construction cost breakdown. 14. Payment Terms (1) Advance Payment: Within 4/10 of the contract amount, in accordance with Article 185 of the Financial Regulations. (2) Interim Advance Payment: Within 2/10 of the contract amount, in accordance with Article 185-2 of the Financial Regulations. (3) Partial Payment: In accordance with Article 184 of the Financial Regulations, only if partial payment is selected instead of interim advance payment. 15. Other (1) The successful bid price will be the amount obtained by adding the consumption tax and local consumption tax equivalent to the amount written on the successful bidder's bid form (if there is a fraction of less than one yen, it will be rounded down). (2) Conclusion of Contract, etc. a. If the successful bidder no longer meets any of the bid participation qualifications between the determination of the successful bidder and the conclusion of the contract, the contract will not be concluded. In this case, the next ranked successful bid candidate will be reviewed for bid participation qualifications to determine the successful bidder. b. If evidence of bid rigging or other fraudulent acts is discovered in this bid, the contract may be canceled. c. If an incident occurs in this bid that is judged to have a significant social impact, such as the arrest of an officer of the contractor, the contract may be canceled. (3) On-site explanations will not be conducted. (4) The cost of preparing and submitting documents shall be borne by the submitter. (5) Submitted documents will not be returned. (6) This bid is valid even if there is only one bidder. (7) This construction project is subject to the initiative to secure two days off per week. The implementation method and other handling will be in accordance with the provisions of the Trial Implementation Guidelines for Securing Two Days Off Per Week Construction Projects, etc. (Reiwa 7, Matsumae Town Public Notice No. 35).