FY Reiwa 8 Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Contract

FY Reiwa 8 Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Contract 1 FY Reiwa 8 Azumino City Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Implementation Guidelines for Public Recruitment Proposal 1 Purpose These implementation guidelines, based on the "Guidelines for the Implementation of Proposal Methods in Azumino City," aim to select excellent contractors with high operational capabilities by appropriately and fairly evaluating the capabilities, motivation, and qualifications of participants in the "FY Reiwa 8 Azumino City Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Contract" through a public recruitment proposal method, and to solicit and review proposals from participants. 2 Business Overview (1) Business Name FY Reiwa 8 Azumino City Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Contract (2) Business Details As per the attached "Specifications" (3) Performance Period From the date of contract conclusion to Wednesday, March 31, Reiwa 9 (4) Selection Method Public recruitment proposal method. (5) Maximum Proposal Amount 10,000,000 yen (including consumption tax and local consumption tax). 3 Proposal Schedule (1) Monday, October 19, Reiwa 8: Announcement, Start of acceptance of statement of intent to participate (2) Friday, October 23, Reiwa 8: Deadline for submitting questions regarding implementation guidelines, etc. (3) Tuesday, October 27, Reiwa 8: Response to questions (4) Friday, October 30, Reiwa 8: Deadline for submitting statement of intent to participate (5) Friday, November 6, Reiwa 8: Deadline for submitting proposals, etc. (6) Friday, November 13, Reiwa 8: Review (presentation/hearing) (7) Monday, November 16, Reiwa 8 onwards: Notification of review results, contract conclusion. 4 Participation Qualification Requirements Participation qualification requirements shall be met by all of the following: (1) Not falling under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order (Reiwa 22, Cabinet Order No. 16). (2) Be registered in Azumino City's list of tender participants. However, this does not apply to those not registered in the list if their participation qualifications are recognized through the procedures in Section 6 below. (3) Not be subject to a suspension of bidding by Azumino City at the time of submitting the statement of intent to participate. (4) Not have filed for commencement of rehabilitation proceedings under Article 17 of the Corporate Reorganization Act (Reiwa 14, Act No. 154) or for commencement of reconstruction proceedings under Article 21 of the Civil Reconstruction Act (Reiwa 11, Act No. 225). However, those who have received a decision to commence rehabilitation proceedings under the Corporate Reorganization Act or a decision to commence reconstruction proceedings under the Civil Reconstruction Act shall be deemed not to have filed such a petition. (5) Have one or more implementation records of "Support for Introduction of Solar Power Generation Equipment, etc. in Public Facilities" or similar work by the Ministry of the Environment. (Includes achievements as a member of a joint venture) (6) The business execution system must include at least two Class 3 Chief Electrical Engineers and at least one Energy Manager. 5 Acceptance and Response to Questions Regarding Implementation Guidelines, etc. (1) Acceptance Period: Until 5:00 PM on Friday, October 23, Reiwa 8 (2) Submission Location: Environmental and Zero Carbon Promotion Division, Zero Carbon Promotion Section, Citizen Life Department, Azumino City (3) Submission Method: Email (Address: zerocarbon@city.azumino.nagano.jp) (4) Submission Documents: Question Form (Form No. 1) (5) Response Method: Accepted questions and answers will be posted on the Azumino City website. (6) Other: Answers to the question form will be a detailed explanation or supplement to the implementation guidelines or specifications. 6 Submission of Statement of Intent to Participate Deadline: Until 5:00 PM on Friday, October 30, Reiwa 8 (must arrive by this date) Submission Location: Environmental and Zero Carbon Promotion Division, Zero Carbon Promotion Section, Citizen Life Department, Azumino City Submission Method: In person or by mail * For in-person submissions, reception hours are from 8:30 AM to 5:00 PM (excluding Sundays, Saturdays, and holidays). * For mail submissions, use registered mail or equivalent method that provides proof of delivery. Submission Documents: ① Statement of Intent to Participate (Form No. 2) - 1 copy ② Documents providing an overview of the business (company brochures, etc. are acceptable) - 1 copy ≪Submission Documents for those not registered in the list of tender participants≫ * In addition to the above submission documents, submit the following documents: ③ Certificate of Registered Matters (Full Certificate of Matters of Registered History) - 1 copy ④ Certificate of Seal Impression - 1 copy (Copies of ③ and ④ are acceptable; must be issued within 3 months prior to the submission date of the statement of intent to participate) ⑤ Notification of Seal Usage - 1 copy (Not required if using the seal registered in the Certificate of Seal Impression ④) Other: If you wish to withdraw from participating in this proposal after submitting the statement of intent to participate, please submit a withdrawal notice (Form No. 3). 7 Guidelines for Preparation of Proposals, etc. (1) Submission Documents: ① Proposal Submission Notification (Form No. 4) ② Proposal (Free format) ③ Quotation (Free format) * Details should be provided in accordance with the attached specifications. * The amount must include consumption tax and local consumption tax. * Proposals exceeding the "Maximum Proposal Amount" in "2 Business Overview (5)" will be disqualified. (2) Notes on Preparation of Proposals, etc.: ① The proposal should first include company overview and similar work experience as basic items, and then be prepared in accordance with the specifications. ② The proposal must include the following items: - Approach to each task described in the attached specifications (what methods and perspectives will be used) - Business execution system and schedule for each task ③ The proposal should be A4 size as a general rule, and A3 size may be used depending on the content. However, please note that the presentation will be conducted remotely. ④ The size of the meeting board (display) to be used by Azumino City for review will be 75 inches. ⑤ Format, orientation, and number of proposal pages are free. 8 Submission of Proposals, etc. Those who have submitted a statement of intent to participate shall submit proposals, etc. as follows: Deadline: Until 5:00 PM on Friday, November 6, Reiwa 8 Submission Location: Environmental and Zero Carbon Promotion Division, Zero Carbon Promotion Section, Citizen Life Department, Azumino City Submission Method: In person or by mail * For in-person submissions, reception hours are from 8:30 AM to 5:00 PM (excluding Sundays, Saturdays, and holidays). * For mail submissions, use registered mail or equivalent method that provides proof of delivery. Submission Documents: Submit the proposal in the following number of copies: Original - 1 copy Copy - 6 copies Electronic media - 1 set * Submit the electronic data of the original (in Word, Excel, PowerPoint, or PDF format) saved on a DVD or similar media. Notes: * Additional documents, modifications, or resubmissions after the submission of proposals, etc. are not permitted. * Submitted proposals, etc. will be returned, except for one copy (original), after the proposal is completed, excluding the contractor. Furthermore, if there is a request for disclosure regarding this project, the proposals, etc. may be disclosed in accordance with the Azumino City Information Disclosure Ordinance (Reiwa 18, Azumino City Ordinance No. 5). 9 Selection Method (1) Basic Matters A proposal review committee for the "FY Reiwa 8 Azumino City Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Contract" will be established to review and evaluate the content of the proposals, etc. and presentations. (2) Presentation Date and Venue Friday, November 13, Reiwa 8 * Details will be notified separately. Method of Implementation: Azumino City Hall Main Building, or online (web conference service). Presentation Time: Within 25 minutes per business (including preparation time), 5 minutes for Q&A. Implementation Method: * The presentation shall be based on the submitted proposal, and additional materials distributed on the day will not be accepted unless requested by the city. * For the venue, each business can choose between Azumino City Hall Main Building or online. * When presenting at the City Hall Main Building, the business shall prepare items other than power supply, monitor, and HDMI cable. * When presenting online, participate using the Web conference service URL or meeting ID notified in advance by the city. Points to Note: * If there is only one participating business, the presentation will be conducted without revealing that there is only one participant. * The order of presentations will be based on the order of proposal submission, but businesses wishing to present online will be scheduled after those who wish to present at Azumino City Hall Main Building, in order of submission. * Failure to attend the presentation will result in disqualification. * Presentations are not public. * Recording or filming by participants within the venue is prohibited. (3) Evaluation Criteria: Item | Evaluation Criteria | Score ---|---|--- Overall Evaluation | Whether the applicant is suitable for entrusting this business. Evaluation of operational capabilities such as "Company Overview," "Business System and Achievements." | 1-10 Achievements | Evaluation of whether the applicant is suitable for entrusting this business based on past achievements in similar work. | 1-10 Proposal | Understanding | Whether the policies of the city and the country are accurately grasped and understood. | 1-10 Expertise | Whether highly specialized knowledge and proposals are presented. | 1-10 Support System | Whether the personnel system and role allocation are appropriate and reliable for properly executing this business, including the experience and capabilities of the personnel. | 1-10 Schedule | Whether the timing of each task and the schedule until completion are feasible and proposed with a reasonable timeline. | 1-10 Presentation | Whether the proposal content is explained accurately and concisely. Whether questions are answered accurately. | 1-10 Originality/Motivation | Whether there are original proposals and motivation to enhance the business. | 1-10 (4) Aggregation of Review Results: ① Each reviewer will assign scores for each evaluation item and rank them in descending order of total score. In case of a tie, they will be ranked equally, and the following applicants will be ranked lower. ② For the rankings made by each reviewer, the applicant who received the most first-place rankings will be the candidate for contractor. If there is a tie for first place, the applicant with the most second-place rankings among those tied for first place will be the candidate for contractor. In case of further ties, this will continue for third, fourth place, etc., and one candidate contractor will be selected. ③ Even if there is only one participant, the proposal content will be reviewed. However, if the average score of all reviewers falls below 60% of the maximum score, it will be rejected. ④ The reference quotation amount will be used to confirm the maximum proposal amount, but will not be reflected in the evaluation. (5) Notification of Selection Results Participants will be sent a proposal review result notification letter indicating their rank and score. We will not respond to appeals regarding review results or requests for disclosure of evaluation content other than rank and score. 10 Disclosure of Review Results To enhance fairness and transparency and to ensure accountability regarding the process of selecting the contractor through this proposal, information regarding the implementation of the proposal will be disclosed as follows. The selected contractor is prioritized for contract but does not guarantee the contract itself. (1) Scope of Information to be Disclosed: ① Name of the selected contractor ② Proposal of the selected contractor (portions for which consent cannot be obtained will not be disclosed) ③ Ranking table by reviewer (names of participants other than the selected contractor will not be disclosed) ④ List of reviewers (2) Disclosure Method: Posting on the Azumino City website. 11 Contract (1) When concluding the contract, there may be changes to the specifications based on the proposal, so the contract, specifications, etc. will be discussed separately with the selected contractor. However, the contract amount shall be within the estimated amount stated in "2 Business Overview (5) Maximum Proposal Amount." (2) Expenses required for contract conclusion shall be borne by the contractor. 12 Other (1) All expenses related to the preparation and submission of proposals, and proposal presentations, etc., shall be borne by the proposer. Even if this proposal is canceled for unavoidable reasons, the expenses incurred up to that point cannot be claimed from the city. (2) Objections and appeals regarding the selection process and review results will not be accepted. (3) All submitted documents and materials will be used only for review purposes. (4) If any of the following apply, the participant may be disqualified before or after the review: ① If the participation qualifications are not met. ② If the submission deadline, submission location, or submission method is not compliant. ③ If false information is found in the participation qualifications. (5) Matters not stipulated in these guidelines shall be in accordance with the Azumino City Guidelines for the Implementation of Proposal Methods (March 1, Reiwa 23). 13 Contact Department (Inquiries/Document Submission Location) 〒399-8281 6000 Toyoshina, Azumino City, Nagano Prefecture Environmental and Zero Carbon Promotion Division, Zero Carbon Promotion Section, Citizen Life Department, Azumino City Contact: Hirazawa TEL: 0263-71-2085 FAX: 0263-72-3176 E-Mail: zerocarbon@city.azumino.nagano.jp 1 FY Reiwa 8 Azumino City Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Specifications 1 Contracted Business Name FY Reiwa 8 Azumino City Survey Business for Introduction of Solar Power Generation Equipment in Public Facilities, etc. Contract 2 Contract Period From the date of contract conclusion to Wednesday, March 31, Reiwa 9. 3 Contract Upper Limit Amount 10,000,000 yen (including consumption tax and local consumption tax). 4 Purpose Azumino City has formulated the "Azumino City Global Warming Countermeasures Execution Plan (Administrative Work Edition)" and aims to reduce total greenhouse gas emissions by 36.03% from 25,041 t-CO₂ in FY2013 (base year) to 16,019 t-CO₂ in the current Third Plan (FY Reiwa 3 - FY Reiwa 12). However, with the growing momentum for global warming countermeasures, the national government's "Regional Decarbonization Roadmap" in June Reiwa 3 set a goal of aiming to introduce solar power generation equipment in 50% of local government buildings where installation is possible by FY2030 and 100% by FY2040. In light of this situation, this survey and study will be conducted to investigate the feasibility of introducing solar power generation equipment into city-owned facilities and to promote its planned and efficient introduction. 5 Business Details (1) Information Gathering and Organization of City-Owned Facilities, etc. For the target facilities in the attached table, the following information will be gathered and organized to extract and organize the necessary information for considering the introduction of solar power generation. (a) Collect facility blueprints, structural calculation reports, electricity usage data, etc., and organize roof area, load-bearing capacity, etc. The collection of design documents, etc. shall be carried out with the cooperation of the relevant city departments, who are joint applicants. (b) Check solar radiation using a database. (2) Judgment of Introduction Possibility Based on the information organized in (1), the possibility of introduction and its basis will be organized, and the feasibility of introduction will be examined in consultation with the city. For facilities where introduction is possible, power generation will be estimated based on roof shape, orientation, etc. Furthermore, the utilization of generated electricity will be considered based on the availability of the power grid. (3) Implementation of On-site Survey On-site confirmation and interviews with facility managers will be conducted for facilities judged to have introduction possibility. The survey content shall include the following: