[Hokkaido Bureau] Reiwa 8 (2026) Purchase of Fully Enclosed Work Booths for Hokkaido Bureau of Economy, Trade and Industry

Procurement Number 0000000000000619627 Procurement Type: Announcement of Open Competition Tender (Excluding WTO) Classification: Goods and Services Procurement Item Name: [Hokkaido Bureau] Reiwa 8 (2026) Purchase of Fully Enclosed Work Booths for Hokkaido Bureau of Economy, Trade and Industry Publication Start Date: August 26, Reiwa 8 Publication End Date: September 11, Reiwa 8 Procurement Organization: Ministry of Economy, Trade and Industry Procurement Organization Location: Hokkaido Announcement Content: Announcement of Tender We will conduct an open competition tender as follows. This tender is subject to the provisions of relevant laws and regulations, the Ministry of Economy, Trade and Industry Tender Handbook (Document No. 5, hereinafter referred to as "Tender Handbook"), and the "Procurement Portal / Electronic Procurement System Usage Agreement" (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf) when using the electronic procurement system, in addition to the terms specified below. Furthermore, tender and bid opening procedures will generally be conducted using the electronic procurement system. If the electronic procurement system cannot be used due to system failure, etc., the date and time may be changed as notified separately. August 26, Reiwa 8 Authorized Signatory for Expenditure, Director of General Affairs and Planning Department, Hokkaido Bureau of Economy, Trade and Industry, Hideharu Furukawa 1. Matters Subject to Competitive Tender (1) Title: Reiwa 8 (2026) Purchase of Fully Enclosed Work Booths for Hokkaido Bureau of Economy, Trade and Industry (2) Specifications, Performance Deadline, Delivery Location, etc.: As per the attached specifications (Document No. 4). (3) Tender Method: The tender amount shall be for the total amount related to this matter. The calculation of the tender amount shall consider the following items: a. When the tender amount includes costs equivalent to labor costs (wages): Calculate using unit prices that consider the minimum wage during the contract period and any revisions to the company's salary during the contract period (if it is difficult to calculate the revised amount during the contract period, calculation based on the latest revision実績 is also acceptable). b. When the tender amount includes costs affected by increases in raw material prices and energy costs: Calculate using unit prices that consider the estimated increase due to soaring raw material prices and energy costs during the contract period (if it is difficult to calculate the estimated increase during the contract period, calculation based on the latest increase実績 is also acceptable). Please note that for the purpose of determining the successful bid, the successful bid price will be the amount obtained by adding 10% of the amount written on the tender form to that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract amount on the tender form, regardless of whether they are a taxable or exempt business with respect to consumption tax and local consumption tax. 2. Eligibility for Competition (1) Not falling under the provisions of Articles 70 and 71 of the Budget, Settlement, and Accounting Order (Document No. 6, hereinafter referred to as "Budget Execution Order"). Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion fall under the special circumstances in Article 70 of the Budget Execution Order. (2) Must be graded in "A", "B", or "C" in the "Sale of Goods" category of the Reiwa 7, 8, and 9 Ministry of Economy, Trade and Industry Competitive Bidding Qualifications (Uniform for All Ministries). (3) Must not be subject to suspension of subsidies or suspension of business by the Ministry of Economy, Trade and Industry. If subcontracting to a business subject to suspension of subsidies or suspension of business by the Ministry of Economy, Trade and Industry, the consent of the client is required. (List of businesses here) https://www.meti.go.jp/information_2/publicoffer/shimeiteishi.html (4) Must not have had a contract with the Ministry of Economy, Trade and Industry terminated due to inadequate information management within the past 3 years. 3. Location for Inspection of Contract Terms, etc. (1) Location for Inspection of Contract Terms: As per Documents No. 1 to 12. Documents related to this matter must be obtained by the following method. Paper distribution at the tender briefing session will not be provided, so please be aware. a. Cover page and Documents No. 1 to 4: Search for this item from "Search Procurement Information" and select "Announcement of Open Competition Tender (Excluding WTO)" on the Procurement Portal site, enter or select the necessary information, and be sure to download the "Procurement Documents" for this item. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 b. Documents No. 5 to 12: Be sure to download from the Hokkaido Bureau of Economy, Trade and Industry website of the Ministry of Economy, Trade and Industry. https://www.hkd.meti.go.jp/hoksa/koukoku_template/index.htm (2) Date and Time of Tender Briefing Session: A tender briefing session will not be held. If you have questions, please write them in the "Questionnaire" (Document No. 7, Form 1) and submit them by email. (3) Question Deadline: August 31, Reiwa 8 (Monday) 12:00 PM If you have questions regarding specifications, tender eligibility conditions (certificate of conformity), etc., please write them in the "Questionnaire" (Document No. 7, Form 1) and submit them by email to the contact person listed at the end of this announcement. Questions via the electronic procurement system are not permitted. (4) Deadline, Location, and Method of Submission for Tender Eligibility Conditions (Certificate of Conformity): a. Submission Deadline: September 7, Reiwa 8 (Monday) 12:00 PM b. Submission Location and Method: [Submission via Electronic Procurement System] Log in to "Tender Operations" from the "Tender/Contract" menu on the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this item, and submit the tender eligibility conditions (certificate of conformity) (Document No. 2) on the "Submit Certificates/Proposals, etc." screen. [Submission by Other Methods] If it is difficult to submit via the electronic procurement system due to unavoidable reasons, submit the following documents to the contact person listed at the end of this announcement by the following method. a. Submission by Email: Send so that it is received by the submission deadline in a. Please note not to send the tender form. b. Submission by Hand: Bring to the contact person listed at the end of this announcement by the submission deadline in a. [Submitted Documents] - Tender eligibility conditions (certificate of conformity) (Document No. 2) - Reason statement (Document No. 10, Form 4) - Copy of Reiwa 7, 8, and 9 Ministry of Economy, Trade and Industry Competitive Bidding Qualification Screening Results Notification (Uniform for All Ministries) (5) Date, Time, Location, and Method of Tender Opening and Closing, etc.: a. Tender Date and Time: September 11, Reiwa 8 (Friday) 3:00 PM b. Tender Form Submission Location and Method: [Submission via Electronic Procurement System] By the tender date and time listed in a. above, log in to "Tender Operations" from the "Tender/Contract" menu on the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this item, and submit the tender form on the "Submit Tender (Quotation) / Proposal" screen. * To submit a tender form via the electronic procurement system, you must first submit the [Submitted Documents] or "Tender Participation Declaration" (Document No. 8, Form 2) on the "Submit Certificates/Proposals, etc." screen. [Submission by Paper] Room 402, Sapporo First Government Building, 2-chome, North 8 West, Kita-ku, Sapporo, Hokkaido Bureau of Economy, Trade and Industry Submit the tender form (Document No. 9, Form 3) at the location above at the tender date and time listed in a. above. c. Bid Opening Date and Time and Location: Room 402, Sapporo First Government Building, 2-chome, North 8 West, Kita-ku, Sapporo, Hokkaido Bureau of Economy, Trade and Industry The bid opening will be held immediately after the tender date and time at the location above. If there are no bids within the limit of the estimated price as a result of the bid opening, a second round of bidding will be held immediately. In that case, those who submitted their tender forms by paper will participate in the second round of bidding at the bid opening location above, and those who submitted their tender forms via the electronic procurement system will participate in the second round of bidding within the same system. If no tender is submitted by the deadline for the second round of bidding, it will be considered a withdrawal from the second round of bidding. * Those who submitted their tender forms via the electronic procurement system can check the status of the bid opening on the "Tender (Quotation, Bid) Status Confirmation" screen and the "Bid Opening Results Confirmation" screen. d. Precautions: - For tenders by proxy, those submitting tender forms via the electronic procurement system must complete the delegation procedures specified in the same system, and those submitting tender forms by paper must submit the "Proxy Form" (Document No. 11, Form 5). - Submitted tender eligibility conditions (certificate of conformity) and tender forms cannot be changed or canceled, and will not be returned. - Tender eligibility conditions (certificate of conformity) will not be used for any purpose other than the examination related to this tender. (6) Scope of Use of Electronic Procurement System: The electronic procurement system shall be used only for the purposes specified in (4) and (5) above. Use for other functions is not permitted. 4. Invalid Tenders: Tenders falling under Article 11 of the Tender Handbook shall be invalid. 5. Method of Determining Successful Bidder: The successful bidder will be determined based on Articles 14 to 16 of the Tender Handbook. 6. Tender Security and Contract Security: Fully waived. 7. Quotation and Contract Documents, etc.: (1) Submission of Quotation: The successful bidder shall submit a quotation immediately. When preparing the quotation, refer to the "Quotation" (Document No. 12, Form 6) as a reference. (2) Contract Document: The successful bidder shall conclude the contract based on the draft contract (Document No. 3). Therefore, please bid with an understanding of the contract terms. Please be aware that the Ministry of Economy, Trade and Industry may inquire about the possibility of concluding the contract electronically via the electronic procurement system (including the reason for refusal, if applicable) to the successful bidder. Please bid with this in mind. 8. Payment Terms: The contract price shall be paid within 30 days from the date of receipt of a valid payment request, in accordance with the terms stated in the contract document. 9. Other: (1) In accordance with the "Action Plan for Business and Human Rights Implementation" (decided on April 3, 2023), it has been decided that public procurement by the government will strive to ensure respect for human rights by bidding companies. Accordingly, the successful bidder for this project will be required to strive to respect human rights based on the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (decided on September 13, 2022 by the "Liaison Meeting for Promoting Measures of Relevant Ministries and Agencies for the Implementation of the Action Plan for Business and Human Rights"). Please bid with an understanding of the content of these guidelines. https://www.meti.go.jp/files/900012240.pdf (2) In accordance with the "Basic Policy on National and Local Government Contracts with Small and Medium-sized Enterprises," the following measures will be implemented regarding the revision of contract amounts due to the revision of the minimum wage and the response to increases in labor costs, material costs, energy costs, etc. a. Bidders shall reflect in the tender amount the revisions and increases in labor costs, raw material costs, energy costs, etc. (hereinafter referred to as "Labor Costs, etc.") in advance, as described in 1. (3) Tender Method. b. The Ministry of Economy, Trade and Industry will periodically (approximately once a year) check during the contract period whether a revision of the contract amount is necessary due to an increase in labor costs, etc., for contracts spanning multiple years. c. For single-year contracts, if a revision of the contract amount becomes necessary due to changes in circumstances after the contract conclusion, it will be reviewed through consultation. Basic Policy on National and Local Government Contracts with Small and Medium-sized Enterprises https://www.chusho.meti.go.jp/keiei/torihiki/kankoju.html#K01 10. Contact Information: (1) Inquiries regarding the electronic procurement system (operation methods, etc.): Procurement Portal / Electronic Procurement System Help Desk Phone: 0570-000-683 (Navi Dial) 03-4332-7803 (If using IP phones, etc.) FAX: 017-731-3352 Reception Hours: Weekdays 9:00 AM - 5:30 PM (Excluding national holidays and the New Year's holiday period from December 29 to January 3) URL: https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 (2) Other inquiries regarding this matter (submission of tender eligibility conditions (certificate of conformity), questionnaires, etc. by email): Postal Code 060-0808 Sapporo, Kita-ku, North 8 West 2-chome, Sapporo First Government Building, 5th Floor, Hokkaido Bureau of Economy, Trade and Industry, General Affairs and Planning Department, Accounting Division Contact Persons: Hayashi, Takabayashi, Sakaguchi Phone: 011-709-2311 (Ext. 2511) E-mail: bzl-hokkaido-chohi@meti.go.jp Procurement Documents 1 Download URL for Procurement Documents 1 Procurement Documents 2 - Procurement Documents 3 - Procurement Documents 4 - Procurement Documents 5 -