Announcement of General Competitive Tender (Purchase of Disaster Preparedness Supplies (Food/Water) for Shiga Prefecture in Reiwa 8)

Announcement of General Competitive Tender (Purchase of Disaster Preparedness Supplies (Food/Water) for Shiga Prefecture in Reiwa 8) | Shiga Prefecture Homepage Your browser's JavaScript is disabled, so some features may not be available. Please refer to your browser's help page for instructions on how to enable JavaScript. Skip to main content Font Size Small Standard Large Font/Voice Support Language For Prefectural Residents: Living, Culture/Sports, Health/Medical/Welfare, Childcare/Education, Work/Industry/Tourism, Environment/Nature, Prefectural Development/Town Planning, Disaster Prevention/Crisis Management. For Business Operators: Announcements/Notices, Events/Lectures/Recruitment, Tenders/Sales/Designated Management, Standards, Support/Subsidies/Grants, Advertising/Donations, Information from the Industrial Location Division, "Kokoshiga" Information Hub. 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Close Announcement of General Competitive Tender (Purchase of Disaster Preparedness Supplies (Food/Water) for Shiga Prefecture in Reiwa 8) Tweet Regarding the purchase of disaster preparedness supplies (food/water) for Shiga Prefecture in Reiwa 8, a general competitive tender will be held as follows, in accordance with the provisions of Article 167-6 of the Local Autonomy Act (Cabinet Order No. 16 of 1947; hereinafter referred to as the "Order"). July 31, Reiwa 8 Governor of Shiga Prefecture Taizo Mikazuki 1. Matters for Tender 1. Tender Item Name: Purchase of Disaster Preparedness Supplies (Food/Water) for Shiga Prefecture in Reiwa 8 2. Purchased Item Name and Quantity: As per the specifications for disaster preparedness supplies. 3. Delivery Deadline: By Monday, December 28, Reiwa 8. 4. Delivery Location: 4th Floor Storage Warehouse, Shiga Prefecture Crisis Management Center. 2. Qualifications Required for Tender Participants: 1. Not a person falling under the provisions of Article 167-4 of the Order. 2. Not a person falling under any of the items in Article 195-2 of the Shiga Prefecture Financial Regulations (Shiga Prefecture Ordinance No. 56 of 1976). 3. Not currently under a suspension of bidding participation period according to the Shiga Prefecture Item Bidding Participation Suspension Standards. 4. Must be registered in the competitive bidding participant qualification roster as recognized to have the qualifications stipulated in the "Guidelines on Qualifications of Competitive Bidders for Purchase of Shiga Prefecture Items, etc." (Shiga Prefecture Public Notice No. 142 of 1982). a: Business Category (Must be registered in one or more of (1) to (3)) (1) Major Category: Goods, Subcategory: Firefighting/Disaster Prevention/Crime Prevention Equipment (2) Major Category: Goods, Subcategory: Foodstuffs (3) Major Category: Goods, Subcategory: Office Equipment. b: Regional Requirement: Must have its head office located within Shiga Prefecture. Those wishing to obtain new qualifications to participate in tenders should apply for qualification screening via the Goods/Services Electronic Procurement System or at the location indicated below. Shiga Prefecture Accounting Department Management Division 〒520-8577 1-1 Kyomachi, Otsu City, Shiga Prefecture TEL 077-528-4314 However, in this case, it may not be possible to meet the tender procedures for this announcement. 3. Date, Time, and Location of Bid Opening, etc. 1. Location for Inspection of Contract Terms, Location for Delivery of Disaster Preparedness Supplies Specifications, etc., and Contact Information: Disaster Prevention and Crisis Management Bureau, Governor's Office, Shiga Prefecture 〒520-8577 1-1 Kyomachi, Otsu City, Shiga Prefecture TEL 077-528-3436, FAX 077-528-6037 Email: [email protected] 2. Period for Inspection of Contract Terms: From Friday, July 31, Reiwa 8 to Monday, August 24, Reiwa 8 (excluding Saturdays, Sundays, and holidays), from 9:00 AM to 5:00 PM (until noon on the last day). 3. Method of Delivery of Disaster Preparedness Supplies Specifications, etc.: Download the attached file, or receive it at the location specified in 3.1. However, hand-delivery is not available from Wednesday, August 12, Reiwa 8 to Friday, August 14, Reiwa 8. 4. Date and Time and Location of Tender Briefing Session: No tender briefing session will be held. 5. Deadline for Receipt of Bid Forms and Submission Location: Must arrive by noon on Monday, August 24, Reiwa 8. Disaster Prevention and Crisis Management Bureau, Governor's Office, Shiga Prefecture 〒520-8577 1-1 Kyomachi, Otsu City, Shiga Prefecture (However, for hand-delivery, excluding Wednesday, August 12, Reiwa 8 to Friday, August 14, Reiwa 8). 6. Date, Time, and Location of Bid Opening: 1:30 PM on Monday, August 24, Reiwa 8. Disaster Prevention and Crisis Management Bureau, Governor's Office, Shiga Prefecture 〒520-8577 1-1 Kyomachi, Otsu City, Shiga Prefecture. 4. Bidding Method, etc. 1. Bid opening will be conducted in accordance with the provisions of the Local Autonomy Act, its Enforcement Order, the Shiga Prefecture Financial Regulations, and the Shiga Prefecture General Competitive Bidding Execution Guidelines for Item Purchases, etc. 2. Bid forms must be submitted by mail or in person to the location specified in 3.1 by the bid form receipt deadline in 3.5. The envelope must be marked "Bid Form" in red ink and include the tender item name. If submitting by mail, it must be sent by registered mail. 3. When determining the successful bid, the successful bid price will be the amount obtained by adding 8/100 of the amount stated in the bid form to that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders shall enter in the bid form an amount equivalent to 100/108 of their estimated contract desired amount, regardless of whether they are a taxable or tax-exempt business with respect to consumption tax. 5. Method of Questions and Answers, etc. 1. Write the content of the question on a question form (any format) and submit it via email or FAX to the location specified in 3.1. If you submit a question form, please contact us by phone to confirm. 2. Question Deadline: 12:00 PM on Monday, August 10, Reiwa 8. 3. Answer Method: Answers will be provided via email or FAX to those who submitted a question form, and the questions and answers will be posted on the Shiga Prefecture website. URL: https://www.pref.shiga.lg.jp/ippan/bousai/sougo/ 4. Answer Deadline: Approximately 3:00 PM on Monday, August 17, Reiwa 8. 6. Deposit: Bid bond and contract security are waived. 7. Requirement for Contract Creation: No. 8. Possibility of Bidding by Mail, etc.: Yes. However, bids by mail must be sent by registered mail (general registered or simple registered). For bids by mail, the date entered on the bid form should be between the announcement date (or the bid opening date of the previous bid for subsequent bids) and the bid form receipt deadline. 9. Bidding with Equivalent Items: Permitted. Equivalent items that meet the conditions of the disaster preparedness supplies specifications are permitted in addition to the standard items specified in the disaster preparedness supplies specifications for this tender. If bidding with equivalent items other than the standard items, submit an "Equivalent Item Specification Confirmation Form" and supporting documents verifying the specifications in advance for confirmation, and clearly indicate that it is an equivalent item at the time of bidding. Failure to do so will result in the item being considered as the standard item. Bids with unconfirmed or non-equivalent items will be invalid. Equivalent item conditions: The catalog price, etc., must be 90% or more of the catalog price of the standard item. 1. Application Period for Equivalent Item Specification Confirmation Form: Reiwa 8, July 31 (Friday) 9:00 AM - Reiwa 8, August 19 (Wednesday) 4:00 PM (excluding Wednesday, August 12 to Friday, August 14 for hand-delivery). 2. Submission Method and Location for Equivalent Item Specification Confirmation Form: Submit the "Equivalent Item Specification Confirmation Form" and supporting documents verifying the specifications to the location specified in 3.1 by hand-delivery, mail, email, or FAX. 3. Notification Method for Confirmation Results: The results of the equivalent item application will be notified via email or FAX. 10. Invalid Bids: Bids falling under any of the following will be considered invalid. 1. Bids falling under the provisions of Article 199 of the Shiga Prefecture Financial Regulations. 2. Bids submitted by persons who have made false statements. 11. Method of Determining the Successful Bidder: The successful bidder will be the one who has submitted the lowest valid bid within the limit of the estimated price recognized by Shiga Prefecture, in accordance with the Shiga Prefecture Financial Regulations. 12. Language and Currency Used in Contract Procedures: Japanese language and Japanese currency. 13. Other Necessary Matters: 1. If an agent is bidding, the agent must submit a power of attorney to the bid executor before the start of the bidding. In this case, the address and name written in the authorized representative field of the power of attorney must be entered on the bid form, and the same seal must be used. 2. If there are no bids within the limit of the estimated price among the bidders, a second round of bidding may be conducted immediately. Those who have been disqualified or submitted invalid bids cannot participate in the second round of bidding. 3. If there are two or more bidders with the same bid price, the successful bidder will be determined by drawing lots. Bidders with the same bid price who are to be the successful bidder cannot refuse the drawing. 4. Once submitted, bid forms cannot be altered, exchanged, or withdrawn. 5. The successful bidder must promptly submit the contract to the contracting officer after the successful bid determination date. 6. Subcontracting or re-entrusting all or part of the contract to a person under a bidding participation suspension measure is prohibited. 7. Bids written with pencils or other easily correctable writing instruments will be invalid. 8. The successful bidder will be determined based on the total amount stated in the bid form. 9. The contract will be a lump-sum contract. 10. Expenses related to bidding participation shall be borne by the participant. 11. Other details will be provided in the specifications. 01 Reiwa 8 Disaster Preparedness Food/Water Specifications (PDF: 250 KB) 02 Bid Form (Excel2007~: 26 KB) 03 Power of Attorney (Word2007~: 16 KB) 04 Equivalent Item Specification Confirmation Form (Disaster Preparedness Food/Water) (Word2007~: 17 KB) Adobe Reader is required to view PDF files. If you do not have Adobe Reader, download it for free from the link in the banner. Tenders/Sales/Designated Management Tender Related Information List of Announcements (Goods/Contracts/Services) Public Works Sales/Leases Contract Related Information Tenders/Sales/Designated Management Tender Related Information List of Announcements (Goods/Contracts/Services) Public Works Sales/Leases Contract Related Information Banner Advertising Copyright/Link Policy Site Map Site Policy Web Accessibility Policy Shiga Prefectural Government Prefectural Government Access Map/Floor Map 〒520-8577 1-1 Kyomachi, Otsu City, Shiga Prefecture Direct phone numbers to each department at the prefectural government can be found on the Shiga Prefecture Administrative Organization page. If you do not know the responsible department, please call 077-528-3993 (General Information). Business Hours: 8:30 AM to 5:15 PM (excluding Saturdays, Sundays, national holidays, and December 29 to January 3). * Counter service hours for procedures, etc.: 9:00 AM to 5:00 PM (some departments/facilities have different reception hours). ©Shiga Prefectural Government. All Rights Reserved. Disaster Preparedness Supplies Specifications 1. Prepared Food (1) Disaster Preparedness Cookies ① Standard Item: FREEats Yakiimo Rice Flour Cookie ② Product Specifications (Equivalent Item Conditions): - 50g or more per individual package. - Must provide 300kcal or more per individual package. - Free of 28 specified allergens. - The weight of the cardboard case per case shall not exceed 4.00kg. - The flavor shall be yakiimo (baked sweet potato). ③ Purchase Quantity: 500 servings (10 cases of 50 servings each). (2) Disaster Preparedness Long-life Food ① Standard Item: Magic Rice Umejacohan (Plum and Small Fish Rice) ② Product Specifications (Equivalent Item Conditions): - 80g or more per individual package. - Must provide 300kcal or more per individual package. - Free of 28 specified allergens. - The weight of the cardboard case per case shall not exceed 7.00kg. - The flavor shall be umejacohan (plum and small fish rice). ③ Purchase Quantity: 900 servings (18 cases of 50 servings each). (3) Disaster Preparedness Bread ① Standard Item: Akimoto's Canned Bread Orange Flavor ② Product Specifications (Equivalent Item Conditions): - Must be canned. - Can size: Within diameter 90mm x height 150mm. - No preservatives used. - No eggs used. - Must provide 297Kcal or more per can. - Packaged in cardboard boxes of 24 cans each, with the size of one case being within W480mm x D330mm x H130mm and weighing no more than 4.80kg. - The flavor shall be orange. ③ Purchase Quantity: 1,200 servings (50 cases of 24 servings each). 2. Drinking Water (1) Disaster Preparedness Drinking Water (2-liter PET bottles) 5-year and 7-year shelf life. ① Standard Items: - Mt. Fuji麓 Preserved Water (Fujisansui Co., Ltd.) - Chichibu Natural Water (Chichibu Sansui Co., Ltd.) - Koga no Mori Water (Okunagara River Water Co., Ltd.) - Tainai Highland Natural Water (Tainai Highland House Co., Ltd.) - "Bichiku Sui" for Emergencies and Disasters (Accol Co., Ltd.) - Disaster Preparedness Preserved Water (Asahi Sangyo Co., Ltd.) - Fuji Mineral Water Emergency Preserved Water (Fuji Mineral Water Co., Ltd.) - Tateyama Mountain Range Natural Water (Funayama Co., Ltd.) - Chichibu Genryusui Preserved Water (Chichibu Genryusui Co., Ltd.) - Pure Natural Alkaline Preserved Water (K.F.G. Co., Ltd.) - Pure Natural Alkaline Preserved Water Label-less (K.F.G. Co., Ltd.) ② Product Specifications (Equivalent Item Conditions): - Packaged in cardboard boxes of 6 bottles each, with the size of one case being within W350mm x D220mm x H350mm. ③ Purchase Quantity: 1,404 bottles (234 cases of 6 bottles each). Of which, 5-year shelf life: 708 bottles (118 cases). 7-year shelf life: 696 bottles (116 cases). 3. Common Items: - Shelf life of 5 years or more or 7 years or more with normal indoor storage. Shelf life must be September 1, Reiwa 13 (2031) or later for 5-year shelf life, and September 1, Reiwa 15 (2033) or later for 7-year shelf life.