Winter Work Uniform (Standard No. 8)

Winter Work Uniform (Standard No. 8)
July 23, Reiwa 8 Mayor of Okayama City Masao Omori 1 Matters for Bidding 1 Title 2 Delivery Location Headquarters and others 3 Delivery Period 4 Payment Terms 5 Bid Item Overview 6 Other 2 Matters Concerning Bidding Procedures 1 Announcement Period From announcement to bid opening 2 Announcement Method 3 Specification Browsing Period From announcement to bid opening 4 Specification Browsing Location 5 Specification Acquisition Period From announcement to bid opening 6 Specification Acquisition Method Download from the Bidding/Contract Website and acquire.
7 Specification Inquiry Period Until 4:00 PM from the announcement date 8 Specification Inquiry Method General Affairs Bureau Personnel Department Salary Division E-mail address kyuuyoka@city.okayama.jp FAX 086-803-1778 10 Specification Answer Posting Period From 4:00 PM until bid opening 11 Specification Answer Posting Location Posted on the Bidding/Contract Website.
13 Bidding Reception Start Date and Time 4:00 PM 14 Bidding Reception Deadline 4:00 PM 15 Bid Opening Date and Time 9:10 AM 16 Bid Opening Location Okayama City Hall (Main Building) 5th Floor Bidding Room * Electronic bidding system can be used from 8:00 AM to 9:00 PM.
* For re-bidding, re-bids will be accepted by 4:00 PM on the first bid opening date, and bidding will be conducted after that time. Bidders should check for the presence of re-bids on the electronic bidding system "Okayama City -> Goods, Services -> Electronic Bidding System -> Procurement Items List" after the bid opening date and time specified in 2-15.
July 23, Reiwa 8 (Monday) August 6, Reiwa 8 (Thursday) Regarding the Implementation of General Competitive Bidding (Announcement) Winter Work Uniform Jacket (Jichodo Co., Ltd.) Part No. 80100 (Blouson) Winter Work Uniform Pants (Jichodo Co., Ltd.) Part No. 80102 (Cargo Pants) 1,001 units each * Bids must be submitted using the Okayama Prefecture Electronic Bidding Joint Use System (hereinafter referred to as the "Electronic Bidding System").
In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Showa 22, Order No. 16) (hereinafter referred to as the "Order"), the following is announced.
Until October 16, Reiwa 8 Winter Work Uniform (Standard No. 8) After delivery of goods, within 30 days from the date of receipt of the invoice.
Bidding methods etc. are as described in "Common Matters for General Competitive Bidding for Goods" (hereinafter referred to as "Common Matters") 2. Posted on the Bidding/Contract Website "Goods" => "Bidding/Quotation Information [Goods] (Contract Division Orders)" => "General Competitive Bidding List".
Specification Inquiry Submission Destination 129 Bidding Method August 5, Reiwa 8 (Wednesday) * Please bid after confirming the answers to the specifications.
Posted on the Bidding/Contract Website.
August 3, Reiwa 8 (Monday) July 31, Reiwa 8 (Friday) Inquiries shall be made by e-mail or facsimile, and the subject line shall clearly state "Bid Inquiry (Winter Work Uniform (Standard No. 8))". Inquiries by telephone, mail, or in person will not be accepted. Please confirm receipt by phone by any method.
(Contact) Salary Division TEL 086-803-1091 1/13 ① List of Suspension and Other Measures ② Delivery Item Specification 18 Application for Qualification Confirmation Document Submission Method Until 5:00 PM 20 Application for Qualification Confirmation Document Submission Location 1-1-1 Kiyamachi, Kita-ku, Okayama City Okayama City Hall 5th Floor Contract Division 3 Matters Concerning Qualifications Required for Bidders 1 Bid Participation Qualifications Common Matters As per "Common Matters" 1 2 Registration Department Goods 3 Registration Classification Not specified 4 Business Office Location Requirements 5 Other 4 Precautions for this Bid 1 Bid Amount Registration Total amount excluding tax Desired Industry (Major Category) After the bid opening, the bidder who has been confirmed for general competitive bidding participation qualification (hereinafter referred to as "Confirmed Bidder") in accordance with Article 3-(6) of "Common Matters" shall submit the General Competitive Bidding Participation Qualification Confirmation Application Form (hereinafter referred to as "Application Form") and attached documents to the Mayor and undergo qualification confirmation.
Be able to deliver the goods specified in the specifications. The application form and attached documents (hereinafter referred to as "Application Documents, etc.") should be prepared in advance so that they can be submitted promptly after the bid opening.
* The period mentioned above includes the period required for correction and replacement of application documents, so please apply as soon as possible.
(Excluding city holidays as defined by the Ordinance on Holidays of Okayama City (hereinafter referred to as "Holidays")). August 10, Reiwa 8 (Monday) In-city businesses, businesses treated as in-city, quasi-in-city businesses, or out-of-city businesses 17 Application for Qualification Confirmation Documents 19 Application for Qualification Confirmation Document Submission Period The application documents, etc. shall be submitted either directly to the Contract Division or by email to the Contract Division. Submission destination for email: buppin@city.okayama.jp. Please include "Bid Participation Qualification Confirmation Application (Winter Work Uniform (Standard No. 8))" in the subject line. Please be sure to confirm receipt of the documents by calling the Goods Contract Section of the Contract Division (TEL 086-803-1156).
* Other methods will not be accepted. Please note that the content of the application documents will not be checked at the time of counter reception or email receipt confirmation.
2/13 Common Matters for General Competitive Bidding for Goods 1 Matters Concerning Requirements for Bidding Participation (1) Not a person falling under any of the items in Article 167-4 of the Order and Article 2, Paragraph 1 of the Okayama City Contract Regulations (Showa 39, City Ordinance No. 63; hereinafter referred to as the "Regulations"). (2) Must have been determined to have general competitive bidding participation qualifications based on the "Matters Concerning Qualifications and Examination for Participation in Competitive Bidding in Okayama City" (Showa 61, City Announcement No. 120) and be listed in the qualified person list "Goods (including raw materials)" pursuant to Article 4 of the Regulations. (3) Not be in a period of suspension or deferral of designation (hereinafter referred to as "Suspension, etc.") based on the Okayama City designation suspension standards at the bid opening date and time specified in the announcement. (4) Must have acquired a card (hereinafter referred to as "IC Card") that can be used with the Okayama Prefecture Electronic Bidding Joint Use System (hereinafter referred to as the "Electronic Bidding System") operated by the Okayama Prefecture Electronic Bidding Joint Use Promotion Council by the bid reception deadline, and completed user registration on the Electronic Bidding System. 2 Matters Concerning Submission of Bids (1) The number of bids shall be two. (2) Bidders shall submit their bids by registering their bid amounts using the Electronic Bidding System via the Electronic Bidding System between the bid reception start date and time and the bid reception deadline for the target work registered in the Electronic Bidding System. (3) For those who have completed user registration on the Electronic Bidding System after acquiring an IC Card, in the following cases (excluding cases where the IC Card becomes unusable due to reasons attributable to the bidder, such as loss, invalidation, blockage, unreadability, damage, etc.), the bidder may participate in written procedures for the target work after obtaining approval from the Mayor by submitting the Form No. 1: Application for Approval of Written Bid Participation (posted on the Bidding/Contract Website -> Electronic Bidding Page) in accordance with the Okayama City Electronic Bidding Implementation Guidelines for Purchase of Goods, etc. (hereinafter referred to as the "Electronic Bidding Implementation Guidelines"), no later than one hour before the bid reception deadline. However, this is limited to cases where the bid opening date for the target work is within the validity period of the IC Card and re-issuance procedures for the IC Card have been completed without delay after the occurrence of such circumstances. ① When the IC Card required for electronic bidding becomes unusable due to reasons not attributable to the bidder, such as disaster or theft. ② Other unavoidable circumstances are recognized. (4) Those who have changed to written participation will not be allowed to change back to electronic participation or return to electronic participation for the target work. (5) In the case of (3), the bidder shall fill in the necessary information on the bid form (posted on the Bidding/Contract Website -> Bidding/Quotation Information [Goods] (Contract Division Orders)), seal it in an envelope, and submit it in person by the bid reception deadline. The front of the envelope shall be marked with the bidder's name and the title of the work (refer to "Regarding Written Bidding in Electronic Bidding Items" on the Bidding/Contract Website -> Electronic Bidding Page). (6) When determining the successful bidder, the bid amount registered in the bid form (or the amount stated in the written bid form for written bidders) plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, that fraction shall be rounded down) shall be the successful bid price. Therefore, bidders shall register (or state in the written bid form) an amount equivalent to 100/110 of their estimated contract desired amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax. (7) In the case of (2), bidders using the Electronic Bidding System shall enter any three-digit number in the lottery number field at the same time as registering the bid amount. In the case of (3), written bidders shall enter any three-digit number in the lottery number field of the bid form ("000" cannot be entered). If no number from "001" to "999" is entered in the lottery number field, it will be considered that the number "999" has been entered. (8) Submitted bids cannot be corrected, exchanged, or withdrawn. However, bids that are recognized as erroneous by the City upon submission of a Bid Error Notification Form (prescribed form) to the Contract Division by the bid opening date and time shall be deemed invalid. 3/13 (9) Except in cases where there is a particular need, withdrawal of bids after submission will not be permitted. However, if a re-bid is to be held, withdrawal of the bid may be permitted after the opening of the first bid and before the submission of the re-bid. (10) Bids other than those prescribed in the Electronic Bidding Implementation Guidelines are not permitted. (11) Bidders shall comply with the provisions of the Regulations when bidding. 3 Bid Opening Method, etc. (1) Bids shall be opened at the bid opening date and time and location specified in the announcement. (2) If there are written bidders as prescribed in 2-(3), the bid opening shall be conducted at the date and time and location specified in the announcement, after the written bids have been registered in the Electronic Bidding System. If, as a result of the bid opening, it is clear that the bid of a bidder falls under any of the following items (1) to (12) without the need for qualification confirmation as described in Article 7 below, the bid of that bidder shall be deemed invalid. (3) If there are no bidders who have submitted valid bids after excluding invalid bids as per (2) above, the bidding shall be considered unsuccessful. (4) If one or more bidders have submitted bids at a price equal to or below the allowable price excluding tax (hereinafter referred to as "valid bids") after excluding invalid bids as per (2) above in the first round of bidding, the decision of the successful bidder shall be immediately reserved. If there are no valid bids, a re-bid shall be conducted. (5) If there is one or more bidders who have submitted valid bids in the re-bid, the decision of the successful bidder shall be immediately reserved. If there are no valid bids, the bidding shall be considered unsuccessful. (6) If the decision of the successful bidder is reserved as per (4) or (5) above, the bidder who submitted the lowest priced valid bid (hereinafter referred to as the "lowest priced bidder") shall be the target for qualification confirmation (hereinafter referred to as the "Confirmed Bidder"). (7) When ranking valid bids based on (6) above, if there are two or more bidders who bid the same price (hereinafter referred to as "same price bidders"), the order shall be determined by electronic lottery. The lottery method is as follows: ① Assign numbers from 0 to the same price bidders in the order in which their bids were received (order of receipt by the Electronic Bidding System server). ② For each of the same price bidders, calculate the sum of the registered lottery number and the last three digits of the milliseconds of the arrival time on the Electronic Bidding System server (hereinafter referred to as the "Determined Lottery Number").
For written bidders prescribed in 2-(3), the lottery number shall be the number entered in the bid form, and the arrival milliseconds shall be the time when the bid amount is registered in the Electronic Bidding System by a City official. ③ The bidder whose sum of the determined lottery numbers for the same price bidders, divided by the number of same price bidders, has a remainder that matches the number assigned in ① shall be the first confirmed bidder. Other bidders shall be ranked in order from the first confirmed bidder's number in increasing order, and after all such bidders have been assigned, the remaining bidders shall be ranked in increasing order from the smallest number. (8) The bidding may be suspended, postponed, or the decision of the successful bidder may be reserved if an investigation is conducted based on a report of collusion or if collusion is suspected. (9) If it is determined that procedures using the Electronic Bidding System cannot be performed due to a failure of the City's computer or the Electronic Bidding System, the bidding may be postponed or suspended, or changed to postal bidding. (10) In addition to the provisions of (9), if the Mayor deems it particularly necessary, the bidding may be postponed, suspended, or canceled. (11) If the bidding is suspended or canceled pursuant to (9) and (10), the bids, applications, and other documents submitted by the bidders for the relevant bid shall be invalidated. (12) Okayama City shall not be liable for any damages incurred due to the suspension or cancellation of bidding. 4 Re-bidding (1) Only those who participated in the first round of bidding are eligible to participate in the re-bid. However, those whose bids were invalidated in the first round are excluded. (2) If a bidder who participated in the first round of bidding does not submit a bid in the re-bid, they shall be deemed to have withdrawn from the re-bid. 4/13 (3) If the bid opening result of the re-bid is unsuccessful, a new announcement may be made immediately without changing the design content. 5 Invalid Bids The following bids shall be deemed invalid: (1) Bids made by persons clearly not eligible to participate in competitive bidding (2) Bids made in violation of the bidding method (3) Bids made using an IC Card fraudulently (4) Bids made using an IC Card whose validity period has expired before the bid opening date (5) Bids made by persons who participated in bidding without going through the procedures prescribed in Article 3, Paragraphs 1 to 3, and Article 4, Paragraph 1, regarding bidding by electronic means as prescribed in Article 17-2 of the Okayama City Contract Regulations (6) Bids submitted by persons who do not submit a bid between the bid reception start date and time and the bid reception deadline (7) Bids that do not include the necessary information (8) Bids that are clearly fraudulent (9) Bids made in the re-bid by persons whose bids were invalidated in the first round (10) Bids made in the re-bid by persons who did not participate in the first round (11) Bids made in violation of other bidding conditions specified by the Mayor (12) ...