[Headquarters] Reiwa 8 Economic and Industrial Security Audit Services Contract

Procurement Item Number: 0000000000000623600 Procurement Type: Public Tender Announcement (Non-WTO) Classification: Goods and Services Procurement Procurement Item Name: [Headquarters] Reiwa 8 Economic and Industrial Security Audit Services Contract Public Start Date: September 16, Reiwa 8 Public End Date: October 20, Reiwa 8 Procurement Organization: Ministry of Economy, Trade and Industry Procurement Organization Location: Tokyo Metropolis Announcement Content: PUBLIC NOTICE OF TENDER We will put the following up for open competitive tender. For tenders based on this announcement, in addition to the relevant laws and regulations, METI Tender Instructions (Document No. 5, hereinafter referred to as "Tender Instructions") and the "Procurement Portal / Electronic Procurement System Usage Agreement" (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf) when using the electronic procurement system, the following shall apply. Furthermore, bid opening and closing procedures shall, in principle, be conducted using the electronic procurement system, and if the electronic procurement system cannot be used due to system failure, etc., the date and time may be changed to a separately notified date and time. Starting from Reiwa 4, the government, in response to the "Economic Measures for Overcoming Corona and Pioneering a New Era" (Cabinet Decision on November 19, Reiwa 3) and the "Urgent Proposal - Towards a 'New Capitalism' that Carves Out the Future" (November 8, Reiwa 3, Council for Realizing a New Capitalism), has considered measures to prioritize procurement from companies that raise wages. As part of a unified effort by all ministries and agencies, a wage increase item will be included in the comprehensive evaluation and award method to provide additional points to companies that implement wage increases. Please submit your bid after understanding the contents of "Document No. 16". Announced by Yuko Tamai, Director of Accounting Division, Minister's Secretariat, Ministry of Economy, Trade and Industry, September 16, Reiwa 8 1. Matters concerning competitive tender (1) Item name: Reiwa 8 Economic and Industrial Security Audit Services Contract (2) Specifications, fulfillment deadline, and delivery location, etc.: As per attached specifications (Document No. 2). (3) Bidding method: The bid amount shall be for the total price concerning this matter. The calculation of the bid amount shall consider the following items: a. When the bid amount includes expenses equivalent to labor costs (wages): Calculate based on unit prices that consider minimum wage increases during the contract period and revisions to the company's salary, including projected revisions (if calculating projected revision amounts during the contract period is difficult, calculations based on the most recent revision実績 are also acceptable). b. When the bid amount includes expenses affected by increases in raw material costs and energy costs: Calculate based on unit prices that consider projected increases due to soaring raw material and energy costs during the contract period (if calculating projected increase amounts during the contract period is difficult, calculations based on the most recent increase実績 are also acceptable). In addition, for this matter, a proposal must be submitted along with the bid, and a technical review must be conducted. When determining the successful bidder, the successful bid price will be the amount obtained by adding 10% of the amount stated in the bid to that amount (if a fraction of less than 1 yen arises, that fraction shall be rounded down). Therefore, bidders must state in their bids an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. 2. Competitive bidding qualifications (1) Not applicable to those falling under Article 70 and Article 71 of the Cabinet Order on Budget, Settlement, and Accounting (Document No. 6, hereinafter referred to as "the Cabinet Order"). However, minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion are considered to fall under special reasons in Article 70 of the Cabinet Order. (2) Those who have been graded as "A", "B", "C", or "D" in the "Services, etc." category of the Reiwa 7/8/9 Fiscal Year Ministry of Economy, Trade and Industry Competitive Bidding Qualifications (All-Ministry Unified Qualification) and have selected the "Information Processing" business item. (3) Not those who are subject to suspension of subsidies or designation suspension measures from the Ministry of Economy, Trade and Industry. Note that if a subcontractor is to be used who is subject to subsidy suspension or designation suspension measures from the Ministry of Economy, Trade and Industry, the consent of the client is required. (Business operator list here) https://www.meti.go.jp/information_2/publicoffer/shimeiteishi.html (4) Not those whose contract with the Ministry of Economy, Trade and Industry has been canceled within the past 3 years due to inadequate information management. 3. Location for inspection of contract terms, etc. (1) Location for inspection of contract terms: As per Documents No. 1 to 16. Documents related to this matter shall be obtained by the following methods, and paper distribution at tender briefing sessions, etc., will not be conducted, so please be aware. a. Cover and Documents No. 1 to 4: Search for this matter by selecting "Public Tender Announcement (Non-WTO)" from "Search Procurement Information" on the Procurement Portal site, entering or selecting the necessary information, and be sure to download the "Procurement Documents" for this matter. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 b. Documents No. 5 to 16: Be sure to download from the Ministry of Economy, Trade and Industry website. https://www.meti.go.jp/information_2/publicoffer/chotatsu_format.html#sogo (2) Date and time and location of tender briefing session: Instead of a tender briefing session, questions will be accepted by email. Even if there are no questions, the shared questions and answers will be provided, so please register your contact information (company name, contact person's name, phone number, email address) with the person in charge listed at the end of this announcement. The registration deadline is the same as the deadline for (3) Questions. (3) Question deadline: September 1, Reiwa 8 (Thursday) 12:00 Specifications, proposal documents, evaluation item list, etc.: If you have any questions regarding this matter, please fill out the "Questionnaire" (Document No. 9) and submit it by email to the person in charge listed at the end of this announcement. Please note that questions via the electronic procurement system are not permitted. (4) Proposal documents, etc. / Bid submission deadline, submission location, and submission method, etc. a. Proposal documents, etc. / Bid submission deadline: October 13, Reiwa 8 (Tuesday) 12:00 b. Submission location and method for proposal documents, etc.: [Submission via Electronic Procurement System] Log in to "Bidding/Contracting" menu, then "Bidding Operations" from the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this matter from "Procurement Item Search," and transmit the following proposal documents [Submission Documents] from the "Submit Certificates/Proposal Documents, etc." screen. Please note that due to the specifications of the electronic procurement system, there are restrictions on the capacity of electronic file attachments, so if transmission is difficult, submit them by the method specified by the person in charge listed at the end of this announcement. [Submission by other methods] If it is difficult to submit via the electronic procurement system due to unavoidable reasons, submit the following proposal documents [Submission Documents] to the person in charge listed at the end of this announcement by the following methods: a. Submission by mail: Must arrive by the submission deadline in a. by registered mail, and be careful not to include the bid. b. Submission by email: Transmit so that it is received by the submission deadline in a., and be careful not to transmit the bid. c. Submission in person: Bring to the person in charge listed at the end of this announcement by the submission deadline in a. [Submission Documents] - Proposal Document: 1 copy (paper), 1 copy (electronic media (CD-R, etc.)) - Evaluation Item List (Document No. 3): Fill in the required information in the page number column of the proposal document. - (Form 8) Statement of Intent Regarding Wage Increase Plan for Employees (Document No. 16) (Submit only if intending to state) - Copy of Reiwa 7/8/9 Fiscal Year Competitive Bidding Qualification Examination Result Notification (All-Ministry Unified Qualification) <1 copy> - Reference Quotation (1 copy) c. Submission location and method for bids: Bids can only be submitted by the following method; submission by email or other methods will be invalid. [Submission via Electronic Procurement System] Log in to "Bidding/Contracting" menu, then "Bidding Operations" from the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this matter from "Procurement Item Search," then enter the required information on the "Submit Bid (Quotation, Winning Bid)" screen, confirm the bid details on the "Confirm Bid Submission Details" screen, and press the "Submit" button. Note that electronic bidding can be performed using the My Number card of a person delegated by the bidder, in addition to sole proprietors. *To submit a bid via the electronic procurement system, you must first submit [Submission Documents] or (Form 2) Bid Participation Statement (Document No. 10) on the "Submit Certificates/Proposal Documents, etc." screen. [Submission by paper] If it is difficult to submit via the electronic procurement system due to unavoidable reasons, submit (Form 3) Bid (Document No. 11) and (Form 4) Reason Statement (Document No. 12) in paper form (in person or by mail) to the person in charge listed at the end of this announcement. * Place only the bid in the envelope, seal it, and mark the front of the envelope with the bidder's name (or company name/trade name for corporations) and the contract name. Do not enclose other documents such as the proposal. d. Precautions: - For bids by an agent, those submitting bids via the electronic procurement system must complete the delegation procedures specified in the system, and those submitting bids by paper must submit (Form 5) Power of Attorney (Document No. 13). - For the preparation of proposal documents, etc., refer to the "Proposal Document Creation Guidelines" (Document No. 7) and (Form 6) Proposal Document Template (Document No. 14). - Submitted proposal documents and bids cannot be changed or canceled, and will not be returned. - Expenses incurred for the preparation of proposal documents, etc., shall be borne by the bidder. - If the Ministry of Economy, Trade and Industry requests an explanation regarding submitted proposal documents, the bidder must provide an explanation promptly at their own responsibility. - Proposal documents, etc., shall not be used for any purpose other than the review related to this tender. (5) Presentation by bidder for proposal documents, etc.: No presentation will be held. (6) Date and time and place of bid opening: October 20, Reiwa 8 (Tuesday) 15:00 Ministry of Economy, Trade and Industry, Main Building 1st Floor, Bidding Conference Room If, as a result of bid opening, there is no bid that reaches the limit of the estimated price, a second bid will be conducted immediately. In that case, those who submitted bids by paper will conduct the second bid at the above bid opening location, and those who submitted bids via the electronic procurement system will do so within the same system. If no bid is submitted by the deadline for the second bid, it will be considered a withdrawal from the second bid. *Those who submitted bids via the electronic procurement system can check the status of bid opening on the "Bid (Quotation, Winning Bid) Status Confirmation" screen and the "Bid Opening Result Confirmation" screen. (7) Scope of use of electronic procurement system: The electronic procurement system shall be used only for (4) and (6) above; other functions are not available. 4. Invalid bids Bids falling under Article 11 of the Tender Instructions shall be deemed invalid. 5. Method of determining the successful bidder The successful bidder will be determined based on Articles 14 to 16 of the Tender Instructions. The scoring distribution for the comprehensive evaluation score is as follows. Comprehensive Evaluation Score = Technical Score (200 points) + Price Score (200 points) For details of the evaluation method, please refer to the "Evaluation Procedure (Additive Method)" (Document No. 8). 6. Bid security and contract security: Fully exempt. 7. Quotations and contracts, etc. (1) Submission of quotation: The successful bidder shall submit a quotation immediately. When preparing it, refer to (Form 7) Quotation (Document No. 15). * "Confirmed Contract" in the form refers to the contract in the commissioned project. For this matter, an appropriate breakdown according to the business content shall be prepared. (2) Contract: Since the contract will be concluded based on the draft contract (Document No. 4), please bid with an understanding of the contract terms. Please note that you may be asked whether or not to conclude the contract using the electronic procurement system (including the reason for refusal if not), so please bid with this in mind. ○ Contract (Service Contract Terms) https://www.meti.go.jp/information_2/downloadfiles/r8ukeoi_format.pdf 8. Payment terms Contract payments shall be made within 30 days from the date of receipt of a valid payment request, according to the terms stated in the contract. 9. Other (1) In this tender, if small and medium-sized enterprises, etc., state that they will increase their "total payroll" by 2.5% or more compared to the previous fiscal year (or previous year) using Form 8 (Document 16) (*1), they will receive additional points. Furthermore, it is intended to confirm whether the wage increase stated in Form 8 (Document 16) has been implemented by checking documents such as the "Business Overview Statement for Corporations" after the end of the fiscal year, etc. Therefore, please promptly submit the necessary documents for confirmation to the person in charge listed at the end of this announcement. If, as a result of the confirmation, the stated wage increase has not been implemented, etc., the relevant score will be deducted in the comprehensive evaluation and award method after the fact. For details, please refer to the (Notes) on the back of Form 8 (Document 16). *1 You can choose to state the comparison with the previous fiscal year or the previous year. Please note that the form used for the statement will differ depending on the choice. Note) "Form 8 (Document 16)" refers to the Statement of Intent (Appendix 1). (2) In accordance with the "Action Plan for the Implementation of Business and Human Rights" (Decision of April 3, Reiwa 5), government public procurement should strive to ensure respect for human rights by bidding companies. Therefore, the successful bidder for this project will be required to strive to respect human rights based on the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (Decision of September 13, Reiwa 4, by the Council for the Promotion of Measures and Liaison of Relevant Ministries and Agencies for the Implementation of the Action Plan for Business and Human Rights). Please bid after understanding the content of the guidelines. https://www.meti.go.jp/press/2022/09/20220913003/20220913003-a.pdf (3) In accordance with the "Basic Policy on Contracts with National and Other Entities Concerning Small and Medium-sized Enterprises," the following measures will be implemented, taking into account the revision of contract amounts due to the revision of the minimum wage and the response to increases in labor costs, material costs, energy costs, etc. a. Bidders shall, as stated in 1. (3) Bidding Method, pre-emptively reflect revisions and increases in labor costs, raw material costs, energy costs, etc. (hereinafter referred to as "labor costs, etc.") in the bid amount.