Announcement of Conditional General Competitive Bidding for the Purchase of Safety Equipment (Full Set of Firefighting Suits) for the Shichigahama Town Fire Brigade in Fiscal Year 2026

Announcement of Conditional General Competitive Bidding for the Purchase of Safety Equipment (Full Set of Firefighting Suits) for the Shichigahama Town Fire Brigade in Fiscal Year 2026. A conditional general competitive bid will be conducted, and public notice is hereby given in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). August 21, 2026, Kaoru Terazawa, Mayor of Shichigahama Town 1. Matters for Bidding (1) Project Name: Purchase of Safety Equipment (Full Set of Firefighting Suits) for the Shichigahama Town Fire Brigade in Fiscal Year 2026 (2) Delivery Location: Shichigahama Town Hall, 5-1 Higashiguyabe, Higashiguyabe, Shichigahama Town (3) Delivery Date: By February 28, 2027 (4) Project Overview: As per the attached specifications (5) Payment Terms: No advance payment, etc. (6) Estimated Price: To be announced later 2. Matters Regarding Bidding Eligibility (1) Must have been approved for "custom-made uniforms (firefighting apparel), etc." within the qualifications for goods and services procurement in the Shichigahama Town competitive bidding qualifications for fiscal years 2025-2026. (2) Must not be subject to a suspension of designation by Shichigahama Town. (3) Must not be subject to the provisions of Article 167-4 of the Local Autonomy Act. (4) Must not be a person who has filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 154 of 2002) or commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). (Excluding cases where a decision to commence rehabilitation or reorganization proceedings has been made.) (5) Must not be a person falling under any of the exclusion criteria listed in the attached table of the Shichigahama Town Bidding and Contract Measures for Exclusion of Violent Groups, etc. (Shichigahama Town Public Notice No. 63 of 2008). (6) Must have experience in supplying similar goods (firefighting suits, etc.) ordered by national or local governments or other public organizations within the past 10 years. 3. Bidding Procedures, etc. (1) Department in Charge: Classification: Department: Telephone Number: Address: Bidding/Reception Department (Submission of Application Documents): Shichigahama Town Planning and Finance Division: 022-357-7438: 5-1 Higashiguyabe, Higashiguyabe, Shichigahama Town, Miyagi District Project Management Department: Shichigahama Town Disaster Prevention Measures Office: 022-357-7437 (2) Method of Obtaining Application Documents: The method and period for obtaining application documents are shown in Table 5. (3) Method of Viewing Design Documents, etc.: Design documents will be made available for viewing. The method and period for viewing are shown in Table 5. (4) Inquiries Regarding Design Documents, etc.: a. If you have any questions regarding the design documents, please fill out the designated inquiry form and submit it by FAX or email to the Shichigahama Town Planning and Finance Division within the period indicated in Table 5. b. Answers to inquiries will be sent by FAX to all bidders on the date indicated in Table 5. (5) Deadline for Sending Bids and Date and Time and Place of Bid Opening: a. Bids must be sent by the deadline indicated in Table 5. b. Bid opening will be held on the date and at the place indicated in Table 5. 4. Confirmation of Bidding Eligibility, etc. (1) Application Documents: Bidders wishing to participate must submit the following documents to undergo the bidding eligibility review. a. Bidding Eligibility Confirmation Application Form (Form No. 1) 1 copy b. Record of Similar Work Contracts (Form No. 2) 1 copy c. Return envelope (Nagashi 3 type) with a 110-yen stamp, indicating the applicant's location and name. (2) Method, Deadline, and Place for Submission of Application Documents: a. Submission Method: Must arrive by the deadline by mail. (Limited to items with delivery record.) b. Submission Deadline and Place: As per Table 5. (3) Notification of Bidding Eligibility: The eligibility will be notified on the date and by the method indicated in Table 5. (4) Those who are not recognized as eligible bidders may inquire about the reason in writing. (5) To request an explanation as per (4), a written document stating such shall be submitted to the Planning and Finance Division. 5. Bidding Schedule, etc. (The following periods are from 9:00 AM to 4:00 PM, excluding Saturdays, Sundays, and holidays) Procedure Period/Date/Deadline Location/Method Application Document Acquisition Period: August 21, 2026 (Fri) to September 4, 2026 (Fri): Obtain from Shichigahama Town website Design Document Distribution Period: August 21, 2026 (Fri) to September 24, 2026 (Thu): Distributed on Shichigahama Town website Application Document Submission Deadline: Deadline: Must arrive by 3:00 PM on September 4, 2026 (Fri): Accepted by mail (limited to items with delivery record) Inquiry Acceptance Period (FAX or email): August 21, 2026 (Fri) to September 14, 2026 (Mon): Submit by noon on the inquiry deadline (FAX) 022-357-5744 (email) keiyaku@shichigahama.com Bidding Eligibility Notification Date: September 9, 2026 (Wed): Sent by FAX to all participants, original sent by mail on the same date. Response Submission Deadline: September 16, 2026 (Wed): Sent by FAX to all participants. Bid Submission Deadline: Deadline: Must arrive by September 24, 2026 (Thu): Accepted by mail (limited to items with delivery record.) Bid Opening Date and Time: September 25, 2026 (Fri): Shichigahama Town Hall, Planning and Finance Division, 5-1 Higashiguyabe, Higashiguyabe, Shichigahama Town 6. Bidding Method, etc. (1) Bidding will be conducted by mail-in competitive bidding. (2) Bids by telegram or facsimile, or by mail other than certified mail with delivery confirmation, are not permitted. (3) When determining the successful bidder, the bid price will be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract price on the bid form, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. (4) The bidding will be conducted once by mail. (5) If no bid is accepted, negotiations will be held with the lowest bidder. * Please read the "Mail-in Competitive Bidding Guidelines" carefully regarding bidding. 7. Bid Opening: In principle, bid opening will be conducted by staff from the Planning and Finance Division in the presence of two town hall officials unrelated to contract administration. (Bidders will not be present.) The bid opening date is as shown in Table 5. 8. Bid Bond: Exempt. 9. Submission of Itemized Cost Breakdown: (1) When bidding, an itemized cost breakdown corresponding to the bid amount written on the bid form will be requested. (2) It shall be enclosed with the bid form. (3) The format of the itemized cost breakdown is not specified, but it must include quantities, unit prices, amounts, etc. (4) The itemized cost breakdown will not be returned. 10. Invalid Bids: Bids falling under any of the following categories are invalid. (1) Bids submitted by persons who do not have the necessary qualifications to participate in the bidding as indicated in this notice, or by those who have submitted false applications. (2) Bids that violate the conditions specified in the "Mail-in Competitive Bidding Guidelines." (3) Bids submitted by those who have been confirmed as eligible bidders but no longer meet the requirements listed in 2 at the time of bid opening. 11. Method of Determining the Successful Bidder: (1) The bidder who submits the lowest bid at or below the estimated price will be the successful bidder. (2) If no successful bidder is determined as a result of the bidding, a contract may be concluded by discretionary contract in accordance with the provisions of Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act. 12. Contract Deposit: Shall be an amount equal to or greater than 1/10 of the contract amount. 13. Conclusion of Contract: If the successful bidder no longer meets any of the requirements listed in Article 2 during the period from the determination of the successful bidder to the conclusion of the contract for the project, the contract may not be concluded. 14. Other: (1) Bidders must carefully read and comply with the Mail-in Competitive Bidding Guidelines and other relevant laws and regulations. (2) Telephone inquiries regarding the content of the work will not be accepted. Inquiries must be made using the designated form (downloadable from the town's website). (3) Applications for equivalent products must be submitted during the inquiry period for design documents, etc., as indicated in Table 5, using the same designated form as for inquiries, and approval must be obtained from the town. Bids calculated using equipment for which prior approval has not been obtained will be considered invalid. (4) The successful bidder must declare whether they are a taxable entity or an exempt entity under the Consumption Tax Act before the contract is drawn up. Specifications for the Purchase of Safety Equipment (Full Set of Firefighting Suits) for the Shichigahama Town Fire Brigade in Fiscal Year 2026 1. Project Name: Purchase of Safety Equipment (Full Set of Firefighting Suits) for the Shichigahama Town Fire Brigade in Fiscal Year 2026 2. Delivery Location: Shichigahama Town Hall, 5-1 Higashiguyabe, Higashiguyabe, Shichigahama Town 3. Item Name and Quantity: No. Item Name Quantity 1 Firefighting Suit for Fire Brigade Members 53 sets 2 Fire Helmet 53 units 3 Neck Protector 53 pieces 4 Belt 53 pieces 5 Firefighting Gloves 53 pairs 4 Specifications/Standards (1) Firefighting Suit for Fire Brigade Members (Coat Type) [Reference Figure 1] Firefighting Suit: Multi-layered structure consisting of an outer layer and an inner layer. Color Scheme: Navy/Yellow combination. Processing: Water-repellent finish. Name Printing: Printed on the back yoke. (2) Fire Helmet [Reference Figure 2] Fire Helmet: Must comply with the standards for protective helmets based on Article 42 of the Industrial Safety and Health Act (Act No. 57 of 1972) (Labor Ministry Notification No. 66 of September 1975). Shape, etc.: (a) Attach rank lines to the circumference of the helmet shell, matching the shape. (b) Attach the fire brigade emblem to the center of the front of the helmet shell. (c) Attach an impact-absorbing liner, headband, and other fitting components inside, as well as a movable face shield. (d) The neck protector can be attached with buttons. Material: FRP Color: Silver Name Printing: Displayed on both sides of the helmet shell. (3) Neck Protector: Neck Protector: Made of the same material as the firefighting suit, attachable to the fire helmet with buttons. (4) Belt Color: Navy. Dimensions: Width 50mm, Length 1200mm-1500mm. Shape: With fire brigade mark. (5) Firefighting Gloves Main Body Outer Material: Kevlar fiber. Color: Navy. Performance: Compliant with 2017 guidelines. [Sizing] - The size of each product will be determined by measurement, and details will be provided separately by the contracting party after the contract for this project is concluded. [Reference Products] - The following are reference products, and equivalent or superior products are also acceptable. - If you wish to bid with equivalent or superior products, please clearly state the item name and specifications and submit them with the inquiry form regarding specifications (attach brochures, etc.). - Equivalent or superior products will only be accepted if approved by the town as equivalent or superior after submitting the inquiry form. The determination of whether to treat them as equivalent or superior will be made by comparing them with the town's reference products in terms of functionality, material, color, size classification, etc. Item Name Specifications (Reference Product) Company Name, etc. Firefighting Suit for Fire Brigade Members FIRE LIGHT-FV type (Coat Type) Akao Co., Ltd. Fire Helmet NEO-P22 type Akao Co., Ltd. Neck Protector Same material as firefighting suit Akao Co., Ltd. Belt Belt for firefighting suit Akao Co., Ltd. Firefighting Gloves K-A181NV TOMBO Co., Ltd. 5. Name Printing and Text: (1) The print on the back yoke of the firefighting suit shall be "Shichigahama Town Fire Brigade." Details regarding color, design, and printing method will be provided separately by the contracting party after the contract for this project is concluded. (2) The name printing on both sides of the helmet shell shall be "Shichigahama Town Fire Brigade." Details regarding color, design, and printing method will be provided separately by the contracting party after the contract for this project is concluded. (3) Common Items: All products shall be marked with "Fiscal Year 2026 Subsidy for Oil Storage Facility Location Promotion Project Facility 1/53, 2/53...53/53." Details regarding the marking method, etc., will be provided separately by the contracting party after the contract for this project is concluded. 6. Delivery Date: February 28, 2027. 7. Photo Attachment: Two copies of photos confirming the purchased items and project name must be submitted upon delivery. 8. Other: Matters not stipulated in these specifications or any doubts arising from the content shall be resolved through separate consultation with the town. [Reference Figure 1] Shichigahama Town Fire Brigade [Reference Figure 2] Shichigahama Town Fire Brigade Shichigahama Town Fire Brigade Item Name Specifications (Reference Product) Unit Quantity Unit Price Amount Neck Protector Same material as firefighting suit Pieces 53 Belt Belt for firefighting suit Pieces 53 Firefighting Gloves K-A181NV Pairs 53 Subtotal Consumption Tax (10%) Total FIRE LIGHT-FV type Coat Type NEO-P22 type Firefighting Suit for Fire Brigade Members Itemized Cost Breakdown for Purchase of Safety Equipment (Full Set of Firefighting Suits) for the Shichigahama Town Fire Brigade in Fiscal Year 2026 Sets 53 Helmets Units 53