Public Invitation to Tender for the Purchase of School Lunch Delivery Vehicles for FY2026

Regarding the public invitation to tender for the purchase of school lunch delivery vehicles for FY2026. Regarding the purchase of school lunch delivery vehicles, as per Sumita Town Public Notice No. 39, a general competitive tender will be held. Therefore, in accordance with the provisions of Article 167-6 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16) and Article 113 of the Financial Regulations (2001, Sumita Town Ordinance No. 5; hereinafter referred to as "the Regulations"), public notice is hereby given. July 28, 2024 Kenichi Kanda, Mayor of Sumita Town 1. Business for which a general competitive tender is invited (1) Name and quantity of purchased goods: School lunch delivery vehicle, 1 unit (2) Specifications, etc.: As per the specifications document (3) Delivery period: From the date of contract conclusion to March 31, 2025 (Wednesday) 2. Qualifications required for tender participants: - Must be a corporation with a business office, etc. within Iwate Prefecture. - Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16). - Must have no outstanding tax arrears with municipal taxes. 3. Date and time and place for inspection of contract terms: (1) Date and time: From July 31, 2024 (Friday) to August 6, 2024 (Thursday), from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays) (2) Place: 88-1 Sekita, Kawayuka, Sumita Town, Sumita Town Board of Education Secretariat 4. Application for tender participation: Those wishing to participate in the tender must submit the following documents. (1) Submitted documents: ① Application form for general competitive tender for the purchase of school lunch delivery vehicles (Form No. 1) ② Vehicle catalog (with markings to clearly indicate the specifications of the relevant vehicle) ③ Copy of municipal tax payment certificate for the applicant's address or location ④ Copy of the certificate of registered matters of the corporation *③ and ④ must be issued within 3 months prior to submission. ⑤ If the applicant has concluded several contracts of approximately the same scale as this tender with the national government (including public corporations) or local governments in the past two years, documents proving such performance (copies of contracts, financial statements, etc.) 2 *Those who have submitted the application for qualification examination for competitive tender for goods purchase, etc. to Sumita Town may be exempted from submitting ④ and ⑤. (2) Reception date and time and submission destination: ① Reception date and time: From July 31, 2024 (Friday) to August 6, 2024 (Thursday), from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays) ② Submission destination: 〒029-2396 88-1 Sekita, Kawayuka, Sumita Town, Sumita Town Board of Education Secretariat 5. Inquiries regarding the tender: If you have any questions, please submit a question form (separate form). (1) Reception date and time: From July 31, 2024 (Friday) to August 4, 2024 (Tuesday), from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays) (2) Submission method: In person, by mail, by email, or by FAX. (3) Submission destination: 〒029-2396 88-1 Sekita, Kawayuka, Sumita Town, Sumita Town Board of Education Secretariat Email: kyoui@town.sumita.iwate.jp FAX: 0192-46-3515 (4) Response method: Answers to questions will be published on the town's website and provided to all prospective tender participants. 6. Date and time and place of tender: (1) Date and time: August 17, 2024 (Monday) at 9:30 AM (2) Place: 96-1 Sekita, Kawayuka, Sumita Town, Sumita Town Life Improvement Center, 2nd Floor, Training Room 7. Tender deposit: (1) Those wishing to participate in the tender must pay the tender deposit by the day before the tender date, using the payment notice issued by Sumita Town. (2) If the applicant has concluded several contracts of approximately the same scale as this tender with the national government (including public corporations) or local governments in the past two years, the tender deposit may be exempted. (Article 116, Item 2 of the Regulations) (3) The tender deposit of unsuccessful bidders will be refunded to the account specified in the tender deposit transfer request form (separate form) after the tender. 8. Tender method, etc.: (1) Use the tender form designated by the town (Form No. 2). (2) Tenders by mail are not permitted. (3) Those who tender by proxy must submit a letter of proxy (Form No. 3). (4) The tender amount should be exclusive of consumption tax, etc. In this case, as the contract amount will be the total cost including all expenses related to purchase 3, the tenderer must write the amount equivalent to 100/110 of the estimated total price on the tender form, regardless of whether they are a taxable or exempt business operator for consumption tax and local consumption tax. (5) The bids will be opened immediately after the tender, and if no successful bidder is determined, a second round of bidding will be held, up to two times. 9. Matters concerning invalid bids: Bids falling under any of the following categories shall be deemed invalid. (1) Bids by persons who do not have the qualification to participate in the tender. (2) Bids without signature and seal. (3) Bids where the amount on the tender form has been corrected. (4) Bids where fraudulent acts are recognized during the bidding process. 10. Method of determining the successful bidder: (1) The bidder who submits the lowest bid within the limit of the estimated price shall be the successful bidder. (2) If there are two or more bidders who submit the lowest bid, the successful bidder shall be determined by lottery. 11. Contract conclusion: (1) The successful bidder must conclude the contract within 10 days from the date of the successful bid decision. (2) If the contract is not concluded within this period, the successful bidder shall lose their rights, and the tender deposit shall revert to Sumita Town. (3) All costs related to the conclusion and performance of the contract shall be borne by the successful bidder. 12. Contract deposit: (1) The contractor must pay the contract deposit by the day before the contract date, using the payment notice issued by Sumita Town. (2) If the contractor has concluded several contracts of approximately the same scale as this tender with the national government (including public corporations) or local governments in the past two years, the contract deposit may be exempted. (Article 131, Item 3 of the Regulations) 13. Contact information: 〒029-2396 88-1 Sekita, Kawayuka, Sumita Town, Sumita Town Board of Education Secretariat, School Education Section, Phone: 0192-46-3863, FAX: 0192-46-3515, Email: kyoui@town.sumita.iwate.jp 4 Reference: Main schedule from successful bidder determination to delivery Procedures and dates Locations Tender announcement July 31, 2024 (Friday) Town hall bulletin board, etc. Application for tender participation July 31, 2024 (Friday) to August 6, 2024 (Thursday) Sumita Town Board of Education Secretariat, 88-1 Sekita, Kawayuka, Sumita Town Question reception July 31, 2024 (Friday) to August 4, 2024 (Tuesday) Sumita Town Board of Education Secretariat, 88-1 Sekita, Kawayuka, Sumita Town Answer to questions Published on the website each time - Tender execution August 17, 2024 (Monday) 9:30 AM Sumita Town Life Improvement Center, 2nd Floor, Training Room, 96-1 Sekita, Kawayuka, Sumita Town Delivery period March 31, 2025 (Wednesday) - Appendix: Specifications for the Purchase of School Lunch Delivery Vehicles 1. General Provisions (1) This specification defines the necessary matters for the school lunch delivery vehicle to be purchased by Sumita Town. (2) This vehicle and its accessories shall be new products, and their parts and structure shall be durable. 2. Vehicle Type: New vehicle (manufactured within one year prior to the delivery deadline). Semi-medium duty truck (load capacity approx. 2 tons). The cargo space shall have a structure that can securely fix containers. 3. Number of units to purchase: 1 unit 4. Delivery deadline: March 31, 2025 5. Delivery location: Sumita Town School Lunch Center (28-2 Kofukin, Sekita, Sumita Town) 6. Engine type: Diesel engine, maximum output 135 horsepower or more 7. Drive system: 2WD 8. Cargo bed specifications: (1) Must be a refrigerated vehicle with walls, ceiling, floor, and rear door insulated with at least 50 mm thickness. (2) Internal dimensions: (Width: 1,780 mm, Length: 4,520 mm, Height: 1,950 mm) (±300 mm tolerance allowed.) (3) Floor: Aluminum checker plate (4) Rear door: Shutter type. Effective opening width must be 1,640 mm or more, and effective opening height must be 1,620 mm or more. (5) Must be able to store 6 stainless steel containers (750 x 950 x 1,495 mm) and have a clearance of 1,300 mm or more towards the rear gate when containers are stored. (6) Containers must be fixable one by one. (7) Must have guards to prevent contact between containers and walls. (8) The height of the cargo bed floor and the rear door opening from the ground shall be 880 mm to 920 mm. 9. Accessories: Standard tool set, side visor, snow chains, winter tire and wheel set, floor mat, drive recorder. 10. Body color: White series. 11. Miscellaneous expenses: Include vehicle registration fees, automobile liability insurance premiums, automobile acquisition tax/weight tax, automobile recycling fees, and other miscellaneous expenses necessary for delivery. 12. Lettering: "Sumita Town School Lunch Center" (each character 20 cm vertically and horizontally) on both sides. 13. Warranty: The warranty period shall be based on the warranty issued by each manufacturer. Repairs due to defects in driving technique or operation method shall be free of charge. 14. Other: (1) Please submit the vehicle catalog. Mark the relevant vehicle to indicate its specifications and submit it with the application form. (2) Specifications with equivalent or higher performance than those described in this specification document will be accepted. For equivalent products, please clearly indicate the performance with catalogs, etc., and obtain confirmation from the client. (3) Matters not specified in this specification document shall be determined through mutual consultation. 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