Regarding the Bid for Reiwa 8 (2026) Mimakigahara Property Forest Improvement Project Consignment

Regarding the Bid for Reiwa 8 (2026) Mimakigahara Property Forest Improvement Project Consignment - 1 - Announcement of Restricted Open Competitive Bid Regarding the service consignment to be procured by Komoro City, in accordance with the provisions of Article 167-6 of the Local Autonomy Act (1947, Cabinet Order No. 16) and Article 106 of the Komoro City Financial Regulations (1980, Ordinance No. 16), we hereby announce as follows. August 21, Reiwa 8 (2026) Toshihiro Koizumi, Mayor of Komoro City 1. Items for Open Competitive Bid (1) Service Name: Reiwa 8 (2026) Mimakigahara Property Forest Improvement Project Consignment (2) Service Location: 2426-196 and 2426-1300 Shibahara, Omuro, Komoro City. (3) Service Outline: Forest improvement work for the Mimakigahara Property Forest. (4) Performance Period: From the date of contract conclusion to March 25, Reiwa 9 (2027). 2. Bid Participation Qualifications The qualifications required for bidders participating in this bid are as follows: (1) Not subject to the provisions of Article 167-4 of the Local Autonomy Act (1947, Cabinet Order No. 16). (2) Not subject to the suspension of bidding measures stipulated in Article 10 of the Komoro City Goods Purchase, etc. Bid (Quotation) Qualification Examination Guidelines (1999, Komoro City Public Notice No. 39). (3) Not having filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (2002, Act No. 154), commencement of reconstruction proceedings under the Civil Rehabilitation Act (1999, Act No. 225), or commencement of bankruptcy proceedings under the Bankruptcy Act (2004, Act No. 75). However, individuals for whom a rehabilitation plan has been approved under the Corporate Reorganization Act or a reconstruction plan has been finalized under the Civil Rehabilitation Act shall be deemed not to have filed such a petition. (4) Not an excluded party as defined in the Komoro City Measures for Exclusion of Yakuza from Municipal Business and Services Guidelines (2012, Komoro City Public Notice No. 35). (5) Must be registered in the Komoro City Goods Purchase, etc. Bid (Quotation) Qualification Examination Guidelines (1999, Komoro City Public Notice No. 39) as a bidder with a head office or branch/business office in the Saku region, under the "Tree Management, etc." medium category of the Komoro City Goods Purchase, etc. Bid Participant List for Reiwa 7, 8, and 9 (2025, 2026, and 2027). 3. Specifications Viewing Viewing Period: From the date of this bid announcement until 5:15 PM on September 23, Reiwa 8 (2026) (Wednesday). Specifications will be posted on the Komoro City website. 4. Questions and Answers Regarding Specifications Questions must be submitted by email or FAX to the address below by noon on September 9, Reiwa 8 (2026) (Wednesday). Answers will be posted on the website on September 16, Reiwa 8 (2026) (Wednesday). * Email Address: keiyaku@city.komoro.nagano.jp * FAX Number: 0267-23-8766 5. Bidding Method and Bid Opening (1) This is a restricted open competitive bid by Komoro City. Bids submitted by FAX or mail will not be accepted as it is a venue-based bid. (2) Bidders must confirm the specifications before bidding. (3) The bid amount must be stated excluding consumption tax. (4) Prospective bidders for this service consignment must submit the following documents (hereinafter referred to as "Bid Documents, etc."): ① Bid Form ② Letter of Proxy (if applicable) (5) Bid Date and Time: September 24, Reiwa 8 (2026) (Thursday), from 10:15 AM. (6) Bid Location: 3rd Floor, Conference Room 3, Komoro City Hall. (7) Bid Execution Method: Bidding will be public, with non-involved staff in attendance. The number of bid executions shall be one. If there are bids within the limit of the estimated price (hereinafter referred to as "within the limit"), the bidder with the lowest price within that limit will be the successful bidder. If there are two or more bidders with the same price within the limit, lots will be drawn immediately to determine the order. If there are no bids within the limit, this will be declared, and the bid opening will conclude. (8) The following bids will be considered invalid: ① More than two bid forms submitted by the same person. ② Bid forms without a seal. ③ Bid forms with no amount entered. ④ Bid forms with corrections and no correction seal. ⑤ Bid forms where the service name or location does not match the bid announcement. ⑥ Bid forms that do not include the service name, location, company name or trade name, or date. ⑦ Bid forms with a date other than between the announcement date and the bid submission deadline. ⑧ Bids submitted by individuals who do not meet the bid participation qualification requirements. ⑨ Bid forms with omissions or other defects. ⑩ In addition to the preceding items, bids that violate the bidding conditions. - 3 - 6. Contract Terms, etc. (1) In accordance with the Komoro City Financial Regulations (1980, Ordinance No. 16) and the Komoro City Service Consignment Contract. (2) The successful bidder must submit the contract to the Agriculture and Forestry Division within 5 days from the date of bid award. 7. Bid Bond: Exempt. 8. Contract Deposit: Exempt. 9. Advance Payment Application: In accordance with the Komoro City Financial Regulations. 10. Partial Payment Application: In accordance with the Komoro City Financial Regulations. 11. Objection Filing: Bidders cannot file objections based on unclear specifications or site conditions after bidding. 12. Contact Information: Regarding Bidding: Komoro City Hall, Finance Division, Contract and Property Section. Tel: 0267-22-1700 (Ext. 2343). Regarding Service Content: Komoro City Hall, Agriculture and Forestry Division, Forestry Section. Tel: 0267-22-1700 (Ext. 2228). Reiwa 8 (2026) Mimakigahara Property Forest Improvement Project Consignment Standard Specifications (Scope of Application) 1. These specifications indicate the standard content of the business that the contractor must carry out to implement the Mimakigahara Property Forest improvement project. However, matters described in design documents other than these specifications shall take precedence (Construction Standards). 2. The contractor shall carry out the project in accordance with these specifications, special specifications, other design documents, and the Komoro City Forest Improvement Construction Management Standards (hereinafter referred to as "Construction Management Standards"). (Definitions) 3. The terms used in these specifications shall be defined as follows: (1) "Client" refers to the contracting officer. (2) "Contractor" refers to an individual, company, or other legal entity that has concluded a contract with the client. (3) "Supervisor" refers to a person who gives instructions, approvals, or consultations to the contractor or site manager regarding contract performance, and who manages the schedule, attends, inspects (including confirmation) the work status, or tests or inspects materials (including confirmation tests) based on the design documents. (4) "Inspector" refers to a person appointed by the client to conduct inspections. (5) "Site Manager" refers to a person appointed by the contractor who is in charge of the technical management of the work execution on site. (6) "Contract Documents" refer to the contract and design documents. (7) "Design Documents" refer to the quantity summary table, specifications, contract drawings, site explanation document, and answers to questions regarding the site explanation. (8) "Specifications" collectively refer to the standard specifications common to the execution of work and the special specifications stipulated for each service. (9) "Standard Specifications" refer to documents that supplement the standard specifications and define the technical requirements and scope of work necessary for carrying out the work, such as the order of operations, quality of materials used, quantity, degree of finish, and work methods, created with predetermined standard content. (10) "Special Specifications" supplement the standard specifications and define detailed or specific technical requirements for the work. Documents instructed by the supervisor to the contractor based on the design documents and accepted by the supervisor are included in the special specifications. (11) "Contract Drawings" refer to the drawings attached to the contract documents as part of the design documents at the time of contract. (12) "Site Explanation Document" refers to a document provided by the client to bidders to explain the contract conditions, etc., of the work. - 2 - (13) "Answers to Questions" refer to written responses provided by the client to questions regarding contract conditions, etc., submitted by bidders during the site explanation meeting or question submission period. (14) "Drawings" refer to design drawings presented by the client at the time of bidding, and design drawings revised or added by the client. This also includes drawings instructed by the supervisor to the contractor based on the design documents and drawings accepted in writing by the supervisor. (15) "Instruction" refers to the act of the supervisor, based on the contract documents, providing written instructions to the contractor regarding matters necessary for the execution of the work. (16) "Approval" refers to the written agreement by the client, supervisor, or contractor regarding matters explicitly stated in the contract documents. (17) "Consultation" refers to the process of reaching a conclusion through mutual agreement on matters subject to consultation in the contract documents, on an equal footing, between the client or supervisor and the contractor, in writing. (18) "Submission" refers to the act of the supervisor explaining and providing written documents or other materials related to the work to the contractor, or vice versa. (19) "Presentation" refers to the act of the supervisor showing and explaining written documents or other materials related to the work to the contractor, or vice versa. (20) "Report" refers to the act of the contractor informing the supervisor in writing about the status or results of the work execution. (21) "Notification" refers to the act of the client or supervisor and the contractor or site manager mutually informing each other in writing about matters related to the execution of the work. (22) "Communication" refers to the act of the supervisor and the contractor or site manager mutually informing each other of urgent matters to be conveyed through means that do not require signatures or seals, such as oral communication, facsimile, or email. Written confirmation of the communication content is not required afterward. (23) "Written Document" refers to forms such as meeting minutes in handwriting or print, which are valid if dated and signed or sealed. (24) "Confirmation" refers to the act of the supervisor, inspector, or contractor verifying the conformity of content with the contract documents through on-site inspection or by examining related materials for items specified in the contract documents. (25) "Attendance" refers to the act of the supervisor being present on-site for items specified in the contract documents and verifying their conformity with the contract documents. (26) "Inspection" refers to the act of the inspector verifying the work. (27) "Equivalent or Higher Quality" refers to the quality specified in the special specifications, or, if not specified, the quality confirmed by a testing institution approved by the supervisor, or the quality approved by the supervisor. The costs incurred for quality confirmation by a testing institution shall be borne by the contractor. (28) "Performance Period" refers to the period from the start date to the end date, including the preparation and cleanup period required for the execution of the work as specified in the contract documents. (29) "Start Date" refers to the start date of the work execution or the start date stipulated in the design documents. (30) "Commencement" refers to the start of preparatory work for actual construction after the start date of the work. (Handling of Unclear or Doubtful Matters) - 3 - 4. The contractor shall consult with the supervisor whenever there are any unclear or doubtful matters regarding the order, method, or other aspects of the work execution. (Cost Bearing) 5. The following costs shall be borne by the contractor: (1) Costs that are naturally necessary for construction but not described in the design documents, and costs required for the application of various laws and regulations. (2) Costs for compensation for damages caused to others during the execution of the work. (3) Costs for the removal of obstacles and unnecessary items that hinder the execution of the work. (4) Costs for various inspections. (Preparation of Construction Plan) 6. The contractor shall submit a construction plan to the supervisor in accordance with Article 4 of the Construction Management Standards before the commencement of the work. (Procedures) 7. The contractor shall complete the necessary procedures and comply with relevant laws and regulations during the execution of the work. (Preservation of Survey Stakes) 8. The contractor shall protect boundary markers and survey stakes from displacement. If displacement or removal is necessary for the execution of the work, consultation with the supervisor must be held in advance. (Safety Facilities) 9. If there is a risk of damage to general traffic or surrounding facilities due to the execution of the work, the contractor shall consult with the supervisor and take appropriate protective measures. (Confirmation of Area) 10. Before commencing work, the contractor shall confirm the boundaries of the work area and mark the area with paint, tape, or other means. (Target Trees) 11. The target trees for this project are primarily planted trees, but also include naturally grown broad-leaved trees, etc., such as seedlings and sprouts, depending on the target forest form (hereinafter referred to as "planted trees, etc."). (Handling of Felled Trees, Branches, etc.) 12. The contractor shall handle felled trees, branches, etc., generated during the work, paying attention to the following items to avoid causing danger or obstruction: (1) Securing to prevent falling on slopes, etc. (2) Preventing inflow into rivers, streams, etc. (3) Removal from mountain roads and work paths. (4) Posting warning signs during the processing of hung trees and complete felling. - 4 - (Occupational Safety) 13. When performing work stipulated by the Industrial Safety and Health Act, the contractor shall provide safety training to workers. Workers who have completed safety training as stipulated by the Industrial Safety and Health Act must perform work using mowers, chainsaws, etc. Furthermore, safety equipment must meet the "Standards for Wearing Safety Equipment" attached hereto. (Accident Report) 14. In the event of an accident during the execution of the work, the contractor shall immediately report it to the supervisor and submit an accident report by the deadline specified by the supervisor. (Consideration for Water Systems) 15. When transporting, storing, or using chemicals such as fuels, pesticides, and repellents, the contractor shall take measures to prevent them from flowing into water systems such as rivers, streams, and lakes. (Prevention of Forest Fires) 16. The contractor shall always exercise caution when handling fire and prevent fires from occurring. (Pesticides, etc.) 17. Pesticides and repellents shall be used appropriately in accordance with laws and design documents. When carrying out work, prescribed usage methods and protective measures shall be implemented. Spraying is not permitted when the area is covered with snow or is extremely dry. Pesticides, equipment, containers, and packaging used shall be removed from the area, safely disposed of, and not left in the forest. (Material Inspection) 18. All materials used for the work (including seedlings), except for those supplied, shall be brought to the designated location and inspected and approved by the supervisor. For materials that require multiple inspections due to delivery convenience, confirmation of the total quantity, inspected quantity, and remaining quantity must be ensured. Furthermore, the products must be manufactured within one year. (Material Change) 19. If materials specified in the design documents are difficult to obtain, the contractor may use materials of equivalent or higher strength, quality, and dimensions with the approval of the supervisor. (Material Collection) 20. Materials shall not be collected from locations that pose a risk to others.