FY2026 Summer Special Exhibition "Fun to See! Japanese Castle Construction" Art Packing and Transportation Services Contract

FY2026 Summer Special Exhibition "Fun to See! Japanese Castle Construction" Art Packing and Transportation Services Contract
NOTICE: We hereby announce that we will proceed with open competitive bidding as follows, in accordance with the provisions of Article 16 of the Hiroshima Prefecture Contract Regulations (Hiroshima Prefecture Ordinance No. 32 of 1964). May 15, FY2026 Director of Hiroshima Prefectural Museum of History 1 Procurement Details (1) Service Name FY2026 Summer Special Exhibition "Fun to See! Japanese Castle Construction" Art Packing and Transportation Services (2) Service Specifications Etc. According to the tender documents and specifications. (3) Performance Period From the day after the contract is concluded until September 30, FY2026 (4) Performance Location As per "4 Performance Location" in the specifications. (5) Bidding Method The contract will be awarded based on a lump-sum bid. (6) Bid Submission Method Etc. When determining the successful bidder, the winning bid price will be the amount written on the bid form plus 10 percent of that amount (if a fraction of less than one yen results from adding 10 percent, the fraction will be rounded down). Therefore, bidders shall write on their bid forms the amount equivalent to 100/110 of the desired contract amount, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. 2 Bidder Qualifications (1) Those who do not fall under any of the provisions of Article 167-4 of the Local Autonomy Act (Showa 22, Ordinance No. 16; hereinafter referred to as "the Ordinance"). (2) Those who have been certified with the qualification of "57A Freight Transportation" according to Hiroshima Prefecture Public Notice No. 607 of Reiwa 6 (Qualifications necessary for participating in competitive bidding for procurement of goods and services by the prefecture between Reiwa 7 and Reiwa 9). (3) Those who have not been excluded from bidding by Hiroshima Prefecture at any time between the date of announcement of this procurement and the date of opening of bids. (4) Those who are not subject to measures prohibiting participation in bidding as stipulated in Article 11 of the Administrative Procedures for Low Bidding Price Investigation System at any time between the date of announcement of this procurement and the date of opening of bids. (5) Those who have their head office, branch office, or business office within Hiroshima Prefecture. 3 Bidding Procedures Etc. (1) Location, period, and method of obtaining tender documents and specifications Etc. A Location: 2-4-1 Nishimachi, Fukuyama City, Hiroshima Prefecture, 720-0067 Hiroshima Prefectural Museum of History, Tel: (084) 931-2513 B Period: From May 15, FY2026 (Friday) to May 22, FY2026 (Friday) (excluding Mondays), from 9:00 AM to 5:00 PM, available at any time. C Method of obtaining: Pick up in person at the location specified in A above, or download from the Hiroshima Prefecture website. (2) Confirmation of bidder qualifications A Those who wish to participate in this open competitive bidding must submit a bid qualification confirmation application form and a pledge of allegiance, as well as other necessary attached documents (hereinafter referred to as "bid qualification confirmation application documents, etc.") as clearly stated in the tender documents, and undergo confirmation of their bid qualifications. Only those who are found to meet the bid qualifications as a result of the confirmation will be eligible to bid. B Submission destination: Location specified in (1)A above C Submission deadline: May 22, FY2026 (Friday) 5:00 PM D Submission method: In person, by mail, etc. (limited to registered mail or mail services provided by general mail carriers or specific mail carriers as defined in Article 2, Paragraph 6 or Article 2, Paragraph 9 of the Act on the Delivery of Mail by Private Business Operators (Act No. 99 of 2002), or equivalent). The same applies hereinafter) or by email. However, if sent by mail or email, it must arrive by the deadline specified in C above. E Notification of bid qualification confirmation results: Will be notified by May 26, FY2026 (Tuesday). (3) Date and time and location of bid opening and bid submission method A Date and time: May 29, FY2026 (Friday) 10:00 AM B Location: Hiroshima Prefectural Museum of History, Training Room, 2-4-1 Nishimachi, Fukuyama City C Bid submission method: In person. Bids by telegram or mail are not permitted. 4 Method of determining the successful bidder (1) The bidder who submits the lowest bid within the limit of the estimated price determined in accordance with Article 19 of the Hiroshima Prefecture Contract Regulations shall be the successful bidder. (2) If there are two or more bidders who have submitted the same lowest bid price, the successful bidder shall be determined by drawing lots among those bidders, or by drawing lots by an official unrelated to the bidding process if any of those bidders do not draw lots (including those not present at the bid opening). 5 Other (1) Language and currency to be used in contract procedures: Japanese and Japanese currency (2) Bid security and contract security A Bid security: Exempt B Contract security (a) Those who have had a contract concluded with the prefecture after October 1, 2007, terminated, and subsequently have not concluded and faithfully performed a contract with the prefecture for the contract type that was the cause of the contract termination (however, the contract type that was the cause of the contract termination is limited to the qualification of "57A Freight Transportation"). An amount equal to or greater than 10/100 of the contract amount shall be paid. However, payment of contract security may be substituted by a guarantee from a financial institution. Furthermore, if a performance guarantee insurance contract is concluded with the prefecture as the insured, or a performance guarantee contract is concluded with the prefecture as the obligee, the payment of contract security shall be waived. (b) Other than (a): Exempt (3) Obligations required of bidders: If requested by the contracting officer for an explanation of the bid qualification confirmation application documents, etc., the bidder must comply at their own expense. (4) Invalid bids: Bids submitted by those who do not meet the bid participation qualifications stated in this announcement, bids that violate the precautions for bidding, bids submitted by those who have not fulfilled the obligations required of bidders, and other bids that fall under any of the provisions of Article 21 of the Hiroshima Prefecture Contract Regulations shall be deemed invalid. (5) Requirement for contract creation: Required (6) Possibility of electronic contract: Not possible (7) Cooperation in investigation: If the bidder is awarded the contract and is requested by the contracting officer to submit a breakdown of expenses related to the bid amount (in the format of Appendix Form No. 4-2 of the General Competitive Bidding Administrative Procedures Manual) and if a confirmation survey is conducted according to Appendix Form No. 4-3 (Confirmation Survey Form for Compliance with Labor Laws, etc.) (including subcontractors if subcontracting is involved), the bidder must comply at their own expense. (8) Other: As per the tender documents. 6 Contact Information: 2-4-1 Nishimachi, Fukuyama City, Hiroshima Prefecture, 720-0067 Hiroshima Prefectural Museum of History, General Affairs Division, Tel: (084) 931-2513, Fax: (084) 931-2514, Email: rhksoumu@pref.hiroshima.lg.jp