[Kyushu Bureau] FY Reiwa 8 Survey Project on Corporate Challenges for Reducing Emissions of Metals Causing Pollution

Procurement Case Number 0000000000000629158 Procurement Type General Competitive Bidding Tender Announcement (WTO Non-Target) Classification Goods and Services Procurement Case Name [Kyushu Bureau] FY Reiwa 8 Survey Project on Corporate Challenges for Reducing Emissions of Metals Causing Pollution Public Start Date Reiwa 08/10/26 Public End Date Reiwa 08/11/25 Procurement Organization Ministry of Economy, Trade and Industry Procurement Organization Location Fukuoka Prefecture Announcement Content Bid Announcement We will conduct a general competitive bidding as follows. This announcement and the bidding process will be conducted in accordance with the relevant laws and regulations, the "Kyushu Bureau of Economy, Trade and Industry Bidding Guidelines" (Document No. 5, hereinafter referred to as "Bidding Guidelines"), and the "Terms of Use for the Procurement Portal and Electronic Procurement System" (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf) when using the electronic procurement system, in addition to the provisions below. Furthermore, bid opening and closing procedures will generally be conducted using the electronic procurement system. If the electronic procurement system cannot be used due to system failure, the date and time will be changed to a separately notified date and time. Since Reiwa 4, the government has considered measures to prioritize procurement from companies that increase wages, as stated in the "Economic Measures for Overcoming the Corona and Pioneering a New Era" (Cabinet Decision on November 19, Reiwa 3) and the "Urgent Proposal - Towards a "New Capitalism" That Carves Out the Future" (New Capitalism Realization Council, November 8, Reiwa 3). As part of a unified initiative across all ministries, the comprehensive evaluation bidding method will include wage increases as an evaluation item, granting additional points to companies implementing wage increases. Please submit your bid after understanding the content of "Document No. 16". Reiwa 8, October 26 Disbursing Officer, Director of General Affairs and Planning, Kyushu Bureau of Economy, Trade and Industry, Junichi Iwasaki 1. Matters for Competitive Bidding: (1) Subject: FY Reiwa 8 Survey Project on Corporate Challenges for Reducing Emissions of Metals Causing Pollution (2) Specifications, Delivery Deadline, and Delivery Location, etc.: As per the attached specifications (Document No. 2). (3) Bidding Method: The bid amount shall be the total price for this project. The calculation of the bid amount should consider the following items: a. When the bid amount includes labor costs (wages): Calculate using unit prices that consider expected revisions to the minimum wage or company salary levels during the contract period (if calculating expected revision amounts during the contract period is difficult, calculations based on the most recent revision実績 are also acceptable). b. When the bid amount includes costs affected by increases in raw material prices or energy costs: Calculate using unit prices that consider expected increases due to soaring raw material prices or energy costs during the contract period (if calculating expected increase amounts during the contract period is difficult, calculations based on the most recent increase実績 are also acceptable). In addition, proposals must be submitted along with the bid, and a technical review will be conducted. When determining the successful bidder, the amount obtained by adding 10% of the amount written on the bid form to that amount (if there is a fraction of less than one yen, that fraction will be rounded down) will be the winning bid price. Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract amount on the bid form, regardless of whether they are a taxable or non-taxable business for consumption tax and local consumption tax. 1 For calculation methods, etc., refer to the "Price Negotiation/Transfer Support Tool" published by the Small and Medium Enterprise Agency (https://www.chusho.meti.go.jp/keiei/torihiki/shien_tool.html) and the "Guidelines for Price Negotiation for Appropriate Transfer of Labor Costs" published by the Fair Trade Commission (https://www.jftc.go.jp/dk/guideline/unyoukijun/romuhitenka.html). 2. Competitive Bidding Qualifications: (1) Applicants must not fall under the provisions of Article 70 and Article 71 of the Order for the Settlement of Accounts (Document No. 6, hereinafter referred to as "Order"). Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion are considered to fall under the special circumstances in Article 70 of the Order. (2) Applicants must be graded "A", "B", "C", or "D" in "Services, etc." in the Reiwa 7/8/9 fiscal year qualification for competitive bidding with the Ministry of Economy, Trade and Industry (Unified Qualification for All Ministries). (3) Applicants must not be subject to measures suspending subsidies or suspension of bidding from the Ministry of Economy, Trade and Industry. (If subcontracting to a business subject to suspension of subsidies or suspension of bidding from the Ministry of Economy, Trade and Industry, the consent of the client is required. (List of businesses here) https://www.meti.go.jp/information_2/publicoffer/shimeiteishi.html) (4) Applicants must not have had their contract with the Ministry of Economy, Trade and Industry terminated due to inadequate information management within the past three years. 3. Place for Presentation of Contract Terms, etc.: (1) Place for Presentation of Contract Terms: As per Documents No. 1 to 16. Documents related to this project must be obtained by the following methods. Please note that paper distribution at bid explanation meetings, etc., will not be provided. a. Cover page and Documents No. 1 to 4: Search for this project from "Search Procurement Information" by selecting "General Competitive Bidding Announcement (WTO Non-Target)" under "Procurement Type Selection" on the Procurement Portal site, enter or select the necessary information, and be sure to download the "Procurement Documents" for this project. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 b. Documents No. 5 to 16: Must be downloaded from the Kyushu Bureau of Economy, Trade and Industry website. https://www.kyushu.meti.go.jp/under/chotatu/nyusatsu_format.html (2) Date and Time and Place of Bid Explanation Meeting: Instead of a bid explanation meeting, questions will be accepted by email. Even if there are no questions, the submitted questions and answers will be shared, so please register your contact information (company name, contact person's name, phone number, email address) with the contact person listed in 10. (2) 1) below. The registration deadline is the date and time of the deadline for questions in (3). (3) Deadline for Questions: Reiwa 8, November 2 (Monday), 12:00 PM. Specifications, proposals, evaluation item lists, etc. If you have any questions regarding this project, please fill out the "Questionnaire" (Form 1, Document No. 9) and submit it by email to the contact person listed at the end of this announcement. Submission of questions via the electronic procurement system is not permitted. (4) Deadline, Place, and Method of Submission for Proposals, etc., and Bid Forms: a. Deadline for Submission of Proposals, etc., and Bid Forms: Reiwa 8, November 18 (Wednesday), 12:00 PM. b. Place and Method of Submission for Proposals, etc.: Submit the following proposal documents by email to the contact person listed in 10. (2) 1) below. (If the capacity exceeds 10MB, submit in installments.) Submission of proposals, etc., via the electronic procurement system is not permitted. - Proposal - Evaluation Item List (Document No. 3) with necessary information filled in the page number column of the proposal. - (Form 8) Statement of Commitment to Wage Increase Plan for Employees (Document No. 16) (Submit only if you intend to make a statement). - Copy of Reiwa 7/8/9 Competitive Bidding Qualification Review Result Notification (Unified for All Ministries). c. Place and Method of Submission for Bid Forms: Bid forms can only be submitted by the following method. Submission by email or other methods will be invalid. [Submission via Electronic Procurement System]: Log in to "Bidding Operations" from the "Bid/Contract" menu on the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this project under "Procurement Item Search," then enter the necessary information on the "Bid (Quotation) Submission" screen, confirm the bid details on the "Bid Submission Details Confirmation" screen, and press the "Submit" button. *Note: To submit a bid form via the electronic procurement system, you must first submit (Form 2) Bid Participation Statement (Document No. 10) on the "Submission of Certificates/Proposals, etc." screen. [Submission by Paper]: If it is difficult to submit via the electronic procurement system due to unavoidable reasons, submit (Form 3) Bid Form (Document No. 11) and (Form 4) Reason Statement (Document No. 12) in paper format (by hand) to the contact person listed in 10. (2) 2) below. *Note: Place only the bid form in the envelope, seal it, and write the bidder's name (or trade name for corporations) and the subject on the front of the envelope. Do not include other documents such as proposals in the same envelope. d. Precautions: - For bidding by an agent, the person submitting the bid form via the electronic procurement system must complete the delegation procedures defined in the system. For paper bids, submit (Form 5) Power of Attorney (Document No. 13). - When preparing proposals, refer to the "Proposal Creation Guidelines" (Document No. 7) and "Proposal Template" (Form 6, Document No. 14). - Submitted proposals and bid forms cannot be changed or canceled, and will not be returned. - The cost of preparing proposals shall be borne by the bidder. - If the Ministry of Economy, Trade and Industry requests an explanation regarding submitted proposals, the bidder must provide a prompt explanation at their own responsibility. - Submitted proposals shall not be used for any purpose other than the review for this bid. (5) Date and Time and Place of Bid Opening: Reiwa 8, November 25 (Wednesday), 1:30 PM, WEB Conference Room, 6th Floor, Fukuoka Godo Chosha Main Building. If there are no bids within the limit of the estimated price, a re-bid will be held immediately. In that case, those who submitted paper bids will participate in the re-bid at the above bid opening location, and those who submitted bids via the electronic procurement system will participate via the same system. If no bid is submitted by the deadline for the re-bid, the bidder will be considered to have withdrawn from the re-bid. *Note: Those who submitted bid forms via the electronic procurement system can check the status of the bid opening on the "Bid (Quotation, Successful Bid) Status Confirmation" screen and the "Bid Opening Result Confirmation" screen. (6) Scope of Use of Electronic Procurement System: The electronic procurement system shall be used only for the purposes described in (4) and (5) above. Other functions are not available. 4. Invalid Bids: Bids falling under Article 11 of the Bidding Guidelines will be considered invalid. 5. Method of Determining the Successful Bidder: The successful bidder will be determined in accordance with Articles 14 to 16 of the Bidding Guidelines. The scoring allocation for the comprehensive evaluation score is as follows. For details of the evaluation method, refer to the "Evaluation Procedure (Additive Method)" (Document No. 8). Comprehensive Evaluation Score = Technical Score (200 points) + Price Score (100 points). 6. Bid Security and Contract Security: Fully waived. 7. Quotations and Contracts, etc.: (1) Submission of Quotations: The successful bidder must submit a quotation immediately. Refer to (Form 7) Quotation (Document No. 15) for preparation. *"Final Contract" in the form refers to the contract for the commissioned project. For this project, prepare breakdowns as appropriate according to the project content. (2) Contract: The successful bidder will conclude the contract based on the draft contract (Document No. 4). Therefore, please bid with an understanding of the contract terms. The successful bidder may be asked whether they can conclude the contract electronically using the electronic procurement system (including the reason for refusal, if applicable), so please bid with this in mind. ○ Contract (Service Contract Terms): https://www.kyushu.meti.go.jp/under/chotatu/nyusatu_format/ukeoi_keiyakujoko.pdf 8. Payment Terms: Contract payments will be made within 30 days of receipt of a valid payment request, according to the terms stated in the contract. 9. Other: (1) In this bidding, SMEs that declare their intention to increase their "total payroll" by 2.5% or more compared to the previous fiscal year (or previous year) using Form 8 (Document 16) will receive additional points (※1). Furthermore, it will be confirmed after the business year, etc., using the "Corporate Business Overview Description" or other documents, whether the wage increase declared in Form 8 (Document 16) has been implemented. Therefore, promptly submit the necessary documents for confirmation to the contact person listed at the end of this announcement. If the declared wage increase is not implemented, the comprehensive evaluation score will be reduced in subsequent bidding after the fact is discovered. For details, please refer to the (Notes) on the back of Form 8 (Document 16). *1 You can choose to declare based on either the previous fiscal year or the previous year. Note that the form used for the declaration will differ depending on your choice. Note: "Form 8 (Document 16)" refers to the Statement of Commitment (Appendix 1). (2) In accordance with the "Action Plan for Respecting Human Rights in Business and Government Measures to Promote Implementation" (decided on April 3, Reiwa 5), government public procurement should strive to ensure respect for human rights by bidding companies. Therefore, the successful bidder for this project will be required to strive to implement human rights respect in accordance with the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (decided by the Inter-Ministerial Meeting on the Implementation of the Action Plan for Business and Human Rights on September 13, Reiwa 4). Please bid with an understanding of the content of these guidelines. https://www.meti.go.jp/files/900012240.pdf (3) In accordance with the "Basic Policy on Contracts with National and Other Entities by Small and Medium-sized Enterprises," the following measures will be implemented, taking into account the revision of contract amounts due to the revision of the minimum wage and the response to increases in labor costs, material costs, energy costs, etc. a. Bidders shall, as stated in 1. (3) Bidding Method, reflect expected revisions and increases in labor costs, raw material costs, energy costs, etc. (hereinafter referred to as "labor costs, etc.") in their bid amounts in advance. b. For multi-year contracts, the Ministry of Economy, Trade and Industry will periodically (approximately once a year) check during the contract period whether a revision of the contract amount is necessary due to increases in labor costs, etc. c. For single-year contracts, if a revision of the contract amount becomes necessary due to changes in circumstances after the contract is concluded, it will be discussed and revised.