Public Solicitation for Planning Proposal (Proposal Method) for Commissioned Services Contract for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers in Reiwa 8

Public Solicitation for Planning Proposal (Proposal Method) for Commissioned Services Contract for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers in Reiwa 8
1. Public Solicitation for Planning Proposal (Proposal Method) for Commissioned Services Contract (Announcement) We are publicly soliciting for a contractor using the planning proposal method (proposal method) as follows.
Signed: May 13, Reiwa 8, Yutaka Ikeda, Governor of Kagawa Prefecture
1. Matters for Public Solicitation
(1) Commissioned Service Name: Reiwa 8 Commissioned Services for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers
(2) Commissioned Period: From the date of contract signing to March 31, Reiwa 9
(3) Contract Limit: 3,500,000 yen (including consumption tax and local consumption tax)
(4) Overview of Commissioned Services: As per the attached "Reiwa 8 Specifications for Commissioned Services for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers" (hereinafter referred to as "Specifications").
2. Eligibility Requirements Applicants must meet the following requirements.
(Note: This project is implemented in the Republic of Indonesia and is carried out in cooperation with Indonesian employment placement agencies (hereinafter referred to as "P3MI"). Therefore, the following requirements apply to the Japanese implementing entity. The Japanese implementing entity can be a business operator with a capital alliance relationship with a P3MI, or one without, and refers to the business operator that bears primary responsibility (becomes a party to the contract) in the contractual relationship with the prefecture. Furthermore, since the Ministry of Manpower of the Republic of Indonesia (hereinafter referred to as the "Ministry") conducts the screening of cooperating P3MIs, if a P3MI is deemed ineligible, you may be asked to consider cooperating with a different P3MI for this project.)
(1) Not falling under the provisions of Article 167 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947).
(2) Not currently subject to designation suspension measures based on the Kagawa Prefecture Guidelines for Designation Suspension, etc. for Procurement of Goods, etc. (Kagawa Prefecture Public Notice No. 787 of 1999).
(3) Not having filed for commencement of reorganization proceedings under the Corporate Reorganization Act (Act No. 154 of 2002) or for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). However, the following shall be deemed to meet this requirement:
① Persons for whom commencement of reorganization proceedings has been decided under the Corporate Reorganization Act.
② Persons for whom a decision to approve a rehabilitation plan (limited to confirmed plans) has been made under the Civil Rehabilitation Act.
(4) No outstanding Kagawa Prefecture taxes. (Those not listed in the list of eligible bidders for competitive bidding for procurement of goods, etc. under Article 180, Paragraph 2 of the Kagawa Prefecture Accounting Regulations (Kagawa Prefecture Ordinance No. 19 of 1964) must submit a certificate of tax payment (certificate of no arrears) for Kagawa Prefecture taxes. However, this does not apply to those who have no obligation to pay prefectural taxes (e.g., voluntary organizations).)
(5) Must have a business office such as a head office, branch office, or sales office within Japan.
(6) Must hold a license for paid employment placement services as stipulated in Article 30, Paragraph 1 of the Employment Security Act (Act No. 144 of 1947), or a license for worker dispatch services as stipulated in Article 5, Paragraph 1 of the Act on Workers' Dispatch Business (Act No. 88 of 1985), and must be appropriately adjusting the supply and demand of labor.
(7) Must not have violated labor-related laws and regulations in the one year prior to the date of application.
2 (8) Must be able to implement this project in cooperation with a P3MI. Note) During the screening process for eligibility, the cooperating P3MI will be reported to the Ministry, and if deemed ineligible, you may be asked to consider cooperating with a different P3MI for this project.
3. Application Method and Notification of Confirmation Results of Eligibility Requirements
(1) Submit the following documents by the deadline below.

① Letter of Intent to Apply (Form 1) Note) Be sure to include information about the cooperating P3MI.
② Documents that provide an overview of the applicant (company brochure, pamphlet, etc. are also acceptable). The following items ③ to ⑤ must be submitted only by those not listed in the Kagawa Prefecture list of eligible bidders for competitive bidding for procurement of goods, etc.
③ Kagawa Prefecture Tax Payment Certificate (Note: Even corporations located outside Kagawa Prefecture must submit a "Certificate of No Arrears in All Prefectural Taxes (Certificate of Full Payment)". Please start early as it may take time to obtain this from the Kagawa Prefectural Tax Office.)
④ Copy of Commercial and Corporate Registration Certificate or Certificate of Registered Matters (Full Matters Certificate (History Matters Certificate)). *Items ③ and ④ must be dated within 3 months prior to the deadline for submitting the planning proposal. (If submitting a copy, the representative must sign and seal it to certify that it is identical to the original.)
⑤ Documents clarifying financial status (for the most recent fiscal year).

・Items ①, ②, and ⑤ may be submitted in person, by mail, or by email. If submitting by email, it must be in PDF format.
・Items ③ and ④ must be submitted in person or by mail.
From May 13, Reiwa 8 (Wednesday) to May 21, Reiwa 8 (Thursday) (excluding Saturdays, Sundays, and holidays).
8:30 AM - 5:15 PM
(2) All applicants who submit the Letter of Intent to Apply, etc. will be notified of the confirmation results of their eligibility by email by May 28, Reiwa 8 (Thursday).
Note) Since the Ministry's involvement in confirming eligibility may require more time than usual for screening, please proceed with preparing your planning proposal without waiting for the notification.
(3) Only those who meet the eligibility requirements can submit a planning proposal. If you wish to withdraw after submission, please submit a Withdrawal Notice (Form 2).
4. Information Session An information session will be held online on May 15 (Friday) and May 18 (Monday) starting at 10:00 AM. The content will be the same on both days, so please participate on the day that is convenient for you. We will explain the overall picture based on the specifications. The online platform will be "Webex." If you wish to participate, please send an email with your "Company Name, Contact Person Name, Phone Number, and Email Address" to Kubo (contact person listed in "13") by May 14 (Thursday).
*During the information session, other companies will also participate, so you may participate with your camera off and company name hidden.
3 5. Disqualification Cases Proposals that fall under any of the following categories, or any other fraudulent acts, will result in disqualification.
① If the prescribed documents (including electronic data) are not complete by the deadline for submission of documents.
② If the planning proposal does not meet the requirements specified in the public announcement, such as omitting information that should be included in the submitted documents.
③ If there is any false or fraudulent information in the submitted documents.
④ If the estimated amount of the proposal exceeds the contract limit.
6. Reception and Response Method for Inquiries
(1) Reception of Inquiries: If you have any questions regarding this public solicitation, please submit an Inquiry Form (Form 3) by email to the Labor Policy Division by 5:15 PM on May 25, Reiwa 8 (Monday).
(2) Response to Inquiries: Responses will be sent by email to all applicants who submitted a Letter of Intent to Apply by May 27, Reiwa 8 (Wednesday). They will also be available for viewing at the location specified in section 13 below.
7. Submission of Planning Proposals, etc.
(1) Those who have received notification of meeting the eligibility requirements in section 3 above must submit the following documents in person or by mail (must arrive by the deadline below) to the Labor Policy Division. Each applicant may submit only one proposal.
(Submitted Documents)
① Planning Proposal: While the format is optional, please describe the proposed content for each item specifically and clearly based on the Specifications and (2) below.
② Quotation (Form 4)
③ Pledge (Form 5)
④ List of Participants for Planning Proposal Presentation (Form 6)
⑤ If you have received certification as a company promoting work style reform, women's active participation, etc., or as a company with excellent initiatives in employing persons with disabilities, submit a copy of the certification, etc. (Refer to the "Evaluation Criteria for Promoting Work Style Reform and Women's Active Participation, etc., and Excellent Companies for Employment of Persons with Disabilities at the Time of Procurement" in the attached "Reiwa 8 Evaluation Criteria for Contractors for Commissioned Services for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers").
⑥ Other documents that may be deemed necessary to supplement the planning proposal, etc. may be submitted as appropriate.
*Incomplete planning proposals may not be considered for evaluation.
*The prefecture may request additional documents if deemed necessary.
(Reception Period) From May 28, Reiwa 8 (Thursday) to June 3, Reiwa 8 (Wednesday) (excluding Saturdays and Sundays).
(Reception Hours) 8:30 AM - 5:15 PM
(2) Regarding the Content of the Planning Proposal: Please describe the following items specifically, using diagrams and tables where appropriate. When preparing the proposal, please carefully review the "Reiwa 8 Evaluation Criteria for Contractors for Commissioned Services for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers."
① Regarding the Implementing Entity
A. Implementation structure for this service (person in charge, attributes of operational staff, and their allocation numbers)
B. Implementation experience in services similar to this service, and technologies and know-how for performing the service.
② Regarding Service Content
A-C. Specific details of the services to be implemented.
(3) Regarding the Format of the Planning Proposal: Please use A4 size, portrait orientation, horizontal writing, and bind at the top left. Font size should be 10.5 points or larger.
(4) Number of Copies to Submit: For items ① and ② among the submitted documents in (1), submit one original and five copies. The original must include the company name and the representative's title and name. The five copies should not include information that identifies the applicant. For items ③ to ⑤, submit one original copy. (Please consult before submitting for item ⑥.)
8. Selection of Candidate
(1) Selection Method: The "Reiwa 8 Selection Committee for Contractors for Commissioned Services for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers" (hereinafter referred to as the "Selection Committee") will review the planning proposals submitted by the applicants and select the applicant with the highest score (total score obtained by each committee member based on the attached "Evaluation Criteria") as the candidate. If there are two or more applicants with the highest score, the candidate will be selected through deliberation by the Selection Committee.
(2) Selection Committee: For the review in (1), a Selection Committee meeting (scheduled for one day between May 8 (Monday) and May 12 (Friday), Reiwa 8) will be held. Applicants will give presentations to explain their proposals (the date and time and location of the presentations will be notified after the deadline for submitting planning proposals, etc.). After the presentations, committee members will ask questions. Please notify us in advance if you wish to participate online.
(3) Notification of Review Results: The results of the review will be notified to all applicants in writing.
9. Evaluation Criteria: The review will be a 5-stage evaluation based on the evaluation criteria for each item in the Evaluation Criteria. The total score for each proposal will be the sum of the scores evaluated by the three members of the Selection Committee. (Refer to the attached Evaluation Criteria for evaluation items, etc.) The minimum score for selection is 180 points. If there are no planning proposals that meet this score, there will be no candidate.
10. Conclusion of Commissioned Contract
(1) The prefecture will prepare the contract for this service.
(2) The content of the Specifications and the proposals submitted by the candidate may be changed through prior consultation between the candidate and the prefecture. Therefore, the quoted amount in the quotation may not be the contract amount.
(3) A contract deposit may be required in accordance with Article 149 of the Kagawa Prefecture Accounting Regulations.
(4) The contractor shall not delegate or subcontract all or part of the services (excluding secondary services) to a third party. However, this shall not apply if the contractor submits a written application to the prefecture stating the name of the subcontractor, the scope of services, the reason, and other information required by the prefecture, and obtains written approval.
(5) When handling personal information in the performance of this service, the contractor must comply with the Act on the Protection of Personal Information (Act No. 57 of 2003), etc.
11. Possibility of Electronic Contract
(1) Yes, it is possible.
*If electronic contracting (creating a contract document in electronic file format and applying an electronic signature using an electronic contracting service in lieu of both parties' seals, and attaching a timestamp to confirm that the electronic record has not been altered) is performed, the electronic contracting service designated by the prefecture will be used. To use this service, you will need an internet connection and an email address for contract execution.
(2) If you wish to use electronic contracting, please submit the "Electronic Contract Agreement and Email Address Confirmation Form" by email when submitting your quotation after the candidate for the contract has been selected.
(3) In electronic contracting, the date on which the timestamp is applied will be the date of contract conclusion.
12. Other
(1) Documents required for application (including planning proposals) shall be prepared at the applicant's expense, and submitted documents will not be returned. Furthermore, replacements or resubmissions of submitted documents after the deadline are not permitted.
(2) Specifications, etc. shall not be used for any purpose other than planning proposals.
(3) The names of companies that applied for the planning proposal may be publicly disclosed.
(4) Documents submitted by applicants who do not meet the eligibility requirements, or documents containing false information, will be considered invalid.
13. Application and Inquiry Contact Information
Postal Code 760-8570 4-1-10 Bancho, Takamatsu City, Kagawa Prefecture
Kagawa Prefectural Government, Commerce, Industry and Labor Department, Labor Policy Division, Foreign Human Resources Securing Measures Group
Contact Person: Kubo
Phone: 087-832-3368
Email: da3130@pref.kagawa.lg.jp
14. Schedule
May 13 (Wednesday) Announcement Start
May 21 (Thursday) Announcement End, Letter of Intent to Apply Submission Deadline
May 25 (Monday) Inquiry Submission Deadline
May 27 (Wednesday) Response to Inquiries
May 28 (Thursday) Notification of Eligibility Confirmation Results
June 3 (Wednesday) Planning Proposal, etc. Submission Deadline
One day between June 8 (Monday) and June 12 (Friday) Selection Committee (Presentation)
Mid-June Review Results Notification
Mid-June Quotation Request, Contract Conclusion
1 Reiwa 8 Specifications for Commissioned Services for Cooperation with the Ministry of Manpower of the Republic of Indonesia for the Acceptance of Specified Skilled Workers
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