Reiwa 8 Fiscal Year Map Sharing System Residential Address Area Data Update Service

Reiwa 8 Fiscal Year Map Sharing System Residential Address Area Data Update Service Yamaguchi Mayor Kazutaka Ito Outline of Procurement Qualifications for Bidders (Must meet all requirements listed here.) Bid Announcement Same Type/Similar Contract Experience Experience in creating or updating residential address area data in municipalities with a population of 100,000 or more. Location From the day after the contract date to March 31, Reiwa 9 Execution Location Work Name: Reiwa 8 Fiscal Year Map Sharing System Residential Address Area Data Update Service To be announced after the fact. To be announced after the fact. Not applicable. Bid Comparison Price Estimated Price Type: Goods/Services, etc. Work Overview: Update the data in the residential address ledger to the latest state by utilizing the residential address ledger of the map sharing system to improve operational efficiency. Comprehensive Evaluation Successful Bidder Method Reiwa 8, September 1 Yamaguchi City Hall Execution Period (If the start date is a closed day, the next non-closed day thereafter.) Bidders shall read the Yamaguchi City Competitive Bidding Participant's Handbook (hereinafter referred to as "Participant's Handbook") and the bidding conditions thoroughly before bidding. In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Showa 22, Ordinance No. 16), the necessary qualifications for participating in the conditional general competitive bidding for the following contract, as well as the place and time of the bid and other necessary matters for bidding, are hereby announced as follows. Competitive Bidding Qualification Registration As of the day before the announcement date, must have the bidding participation qualifications stipulated in the Notification on Bidding Participation Qualifications and Qualification Examination for Contracts for Goods/Services, etc. (Yamaguchi City Notification No. 175 of December 3, Reiwa 6) for the following business categories. (1) "1 Printing/Binding" category, "03 Maps" (2) "3 Telecommunications Equipment" category, "06 Software" (3) "57 Research/Analysis" category, "01 Research/Analysis" (4) "59 Computer Services" category, "02 System Maintenance/Operation" (5) "59 Computer Services" category, "03 Data Processing" (6) "59 Computer Services" category, "06 Computer Maintenance Management" As of the day before the announcement date, must be a local contractor or quasi-local contractor (meaning a person with a head office, branch office, business office, or equivalent office in Yamaguchi City, and who is registered as "Local" or "Quasi-Local" in the competitive bidding qualification registration). Registered Business Categories - 1 - Bid Announcement Contract Related Matters Confirmation of Bid Participation Qualifications Bidding Method, etc. Bid Venue If bidding by agent, a letter of attorney Bid Participation Qualification Confirmation Application and its attachments Yamaguchi City Hall 5th Floor Conference Room 504 (2-1 Kameyamacho, Yamaguchi City) Re-bid Bid Date/Time (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Showa 22, Ordinance No. 16). (2) Must not have been subject to designation suspension based on the "Yamaguchi City Designation Suspension Measures for Bidding Participants" on any day from the announcement date to the bid date (or bid opening date for mail bids). (3) Must not have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Reiwa 14, Law No. 154) or commencement of reconstruction proceedings under the Civil Reconstruction Act (Heisei 11, Law No. 225) (excluding those for whom a decision to commence rehabilitation or reconstruction proceedings has been made). (4) There shall be no capital or personnel relationship between the parties intending to participate in the bid. Other Venue Bidding Bidding Method Reiwa 8, September 24 (Thursday) 2:30 PM Exempt Same Type of Work Experience Record (attach copies of contract and specifications, etc.) and copy of Spatial Information General Supervising Engineer Qualification Certificate Technical Staff Assignment Assign a person with Spatial Information General Supervising Engineer qualification as the review engineer for this work. Bid Participation Qualification Confirmation Application (Participant's Handbook Form No. 3) Attached Documents Contract Security Submission Documents (To be submitted at the bid venue) If there are no valid bids within the limit of the estimated price, and if there are bidders for re-bidding, re-bidding will be conducted. The total number of bidding rounds, including the initial bid and re-bids, shall be up to 3 times. Advance Payment Partial Payment Confirmation Method On the day of the bid, before the start of bidding (Bid participation qualification confirmation application must be submitted as follows). Submission Documents None Exempt Bid Security - 2 - Bid Announcement Design Document Viewing Method Question Submission and Response Method Bid Cancellation, Invalidity, and Disqualification, etc. Bid Conditions, Contract Terms, etc., and Other Necessary Matters Contact Information, etc. Reiwa 8, September 11 (Friday) by 5:00 PM Yamaguchi City Community Life Department, Life Safety Division, Life Safety Section (Details below) Posted on the official Yamaguchi City website Submission Destination Viewing Method Response Method Answer will be posted on the official Yamaguchi City website promptly within 3 days (excluding holidays such as Saturdays, Sundays, and public holidays) from the date of receipt of the content inquiry. Content Inquiry Form Submission Deadline Bid results will be posted on the official Yamaguchi City website by 5:00 PM on the bid date (or bid opening date for mail bids). - 3 - Bid Announcement (No. 10) R7.2.1- 1 - Bid Conditions (Goods/Services) [Consumption Tax Rate 10% Applied] 11 Competitive Bidding Participant's Handbook, etc. Competitive Bidding Participant's Handbook, etc. Bidders must thoroughly understand the Yamaguchi City Competitive Bidding Participant's Handbook (hereinafter referred to as "Participant's Handbook"), bid announcements, etc. (meaning bid announcements, designation notices for designated competitive bidding, and bid explanation documents, hereinafter the same), and design documents, etc. (meaning specifications, this bid condition, and other documents attached to bid announcements, etc., hereinafter the same), and must act in good faith. For mail bids, the Yamaguchi City Mail Bidding Procedures and the "Notice Regarding Precautions for Mail Bidding" must also be thoroughly understood. In the case of general competitive bidding (including conditional general competitive bidding, hereinafter the same), bidders must participate in the bid after confirming that they meet the qualification requirements specified in the bid announcement, etc., and in the case of designated competitive bidding, bidders who do not meet the following matters must decline the bid. (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Showa 22, Ordinance No. 16). (2) Must not have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Reiwa 14, Law No. 154) or commencement of reconstruction proceedings under the Civil Reconstruction Act (Heisei 11, Law No. 225) (excluding those for whom a decision to commence rehabilitation or reconstruction proceedings has been made). (3) There shall be no capital or personnel relationship between the parties intending to participate in the bid (definitions of terms, etc., are as defined below, and details are posted separately on the official Yamaguchi City website "Standards for Handling Capital and Personnel Relationships"). A. "Capital relationship" means the relationship between subsidiaries, etc. and parent companies, etc. as defined in the Companies Act, or the relationship between subsidiaries, etc. that share the same parent company, etc. B. "Personnel relationship" means the relationship between two companies where an officer, etc. of one company (meaning directors, executive officers, members executing business, partnership directors, trustees, etc., excluding outside directors, accounting advisors, auditors, executive officers, etc., hereinafter the same) concurrently serves as an officer, etc. of the other company. 22 System Guidelines/Manuals and Application Forms System Guidelines/Manuals and Application Forms Participant's Handbook, system guidelines/manuals related to this bid, and submission document formats are posted on the official Yamaguchi City website. Bidders must download the necessary documents as appropriate for viewing or use. However, if the format of the submission documents is specified in the bid announcement or design documents for a particular bid, use the specified format. 33 Design Documents Viewing or Distribution of Design Documents, etc. Viewing or Distribution (1) Viewing Place and Time: As specified in the bid announcement, etc. (2) If a password is set for viewing design documents, etc. posted on the official Yamaguchi City website in general competitive bidding, it shall be as follows. A. To obtain a password, submit to the bid execution section specified in the bid announcement. B. Inquirers shall be those who have the bidding participation qualifications related to the "Registered Business Categories" indicated in "Qualifications for Bidders." C. Submission method shall be by e-mail or hand delivery. If inquiring by e-mail, enter the required information in the inquiry form on the official Yamaguchi City website where the bid announcement is posted and send it. If inquiring by hand, submit the "Password Inquiry/Response Form (Participant's Handbook Form No. 1)". The response will be given within 2 days (excluding closed days such as Saturdays, Sundays, and public holidays) from the date of receipt of the inquiry at the latest. If no response is received after the period has elapsed, inquire by phone etc. to the bid execution section. D. The inquiry deadline is 4:00 PM on the day before the bid date (or the deadline for arrival of bid forms in case of mail bids) (excluding closed days (defined below) *). However, if otherwise specified in the bid announcement, that specification shall apply. (*) Closed days refer to holidays stipulated in the Yamaguchi City Holidays Act (Reiwa 17, Yamaguchi City Ordinance No. 9). The same applies hereinafter. 44 Bid Participation Application (Not applicable for designated competitive bidding) Bid Participation Application (Not applicable for designated competitive bidding) Bid Participation Application (Not applicable for designated competitive bidding) Bid Participation Application (Not applicable for designated competitive bidding) If the submission of the Bid Participation Qualification Confirmation Application (Participant's Handbook Form No. 3) is required, it shall be as follows. (1) Submission method and deadline shall be as specified in the bid announcement. (2) Correction of submitted documents, etc. Corrections to the application form and attached documents already submitted will be accepted only within the submission deadline. If instructed to correct by the bid execution section, the application will be deemed withdrawn if not corrected by the specified deadline. Submitted applications and attached documents will not be returned. (3) Cost Burden The cost of preparing the application form and attached documents shall be borne by the bidder. (4) Confirmation of Qualification If the application form or attached documents are incomplete and the qualification cannot be determined, the qualification will not be granted. 55 Bid Withdrawal Bid Withdrawal Shall be as follows, in addition to the provisions of Article 7 (Bid Withdrawal) of the Participant's Handbook. (1) Grounds for Withdrawal Bidders who have submitted the application for bid participation (limited to pre-application before bidding) or who have received a designation notice and do not wish to participate in this bid may withdraw at any time until the submission deadline, and will not be disadvantaged in subsequent bids for this reason. (2) Withdrawal after Bid Submission Notwithstanding the provisions of (1) above, after submitting the bid form, the bidder cannot withdraw the submitted bid form. However, in the case of mail bids, withdrawal is possible by submitting a bid withdrawal notice directly to the bid executor by the bid opening time specified in the bid announcement, etc. (3) Method of Withdrawal Shall be as stipulated in Article 7 of the Participant's Handbook. However, this does not apply to the case described in (2) above. 66 Bid Cancellation, etc. Bid Cancellation, etc. Bids with no participants will be canceled, in addition to the provisions of Article 13 (Bid Cancellation, etc.) of the Participant's Handbook. 77 Bid Execution Bid Execution (1) Amount to be entered on the bid form When determining the successful bidder, the amount obtained by adding 10% of the bid amount to the bid amount (if there is a fraction of less than 1 yen, that fraction will be rounded down) will be the successful bid price. Therefore, bidders shall state in their bid form the amount equivalent to 100/110 of their estimated contract desired amount (including consumption tax equivalent), regardless of whether they are a taxable or tax-exempt business operator for consumption tax and local consumption tax. (2) Bid Form Submission Method The bid form shall be in the format specified by Yamaguchi City. Bids by mail or telegraph are not permitted, except for mail bids and electronic bids. (3) Bid Form Amendment, etc. After submitting the bid form, amendments, exchanges, or withdrawals are not permitted under any circumstances. However, this does not apply to the case described in (2) above. (4) Agent Bidding If you wish to have an agent perform bidding-related acts, a letter of attorney must be submitted. (5) Single Bidder Bidding A. In general competitive bidding, bidding will be conducted even if there is only one bidder. However, in re-bidding, if there is only one bidder, the bid will be canceled. B. In designated competitive bidding, if there is only one bidder due to withdrawal etc., the bid will be canceled. (6) Notes for Venue Bidding In addition to the provisions of the Participant's Handbook, the following shall apply. A. Aim to arrive at the venue 5 minutes before the start of bidding. B. If there is a risk of not arriving on time on the day of bid execution due to an accident etc., contact immediately and follow instructions. 88 Re-bidding Re-bidding (1) Shall be in accordance with Article 17 (Re-bidding) and Article 18 (Restrictions on Participation in Re-bidding) of the Participant's Handbook. The total number of bidding rounds, including the initial bid and re-bids, shall be up to 3 times. (2) For venue bidding, bidders should prepare at least 3 bid forms in anticipation of re-bidding. 99 Invalid Bids Invalid Bids (1) Shall be in accordance with Article 11 (Invalid Bids) of the Participant's Handbook. (2) In designated competitive bidding, bids submitted by persons who do not meet the matters listed in (1) to (3) of the "1. Competitive Bidding Participant's Handbook, etc." above shall be invalid. 1100 Detailed Breakdown Detailed Breakdown If submission of a detailed breakdown is required in the bid announcement, etc., it shall be in accordance with Article 9 (Submission of Bid Forms, etc.) of the Participant's Handbook.