Conditional Public Invitation for Bids for FY2026 Inspection Services for Safety Cabinets and Clean Benches at the Hygiene Pharmaceutical Center

Announcement We will conduct a conditional public invitation for bids as follows. October 21, 2024 Revenue and Expenditure Order Issuer, Director of Saga Chubu Health and Welfare Office, Masanori Mori 1. Matters for Competitive Bidding (1) Contracted Work Name: FY2026 Inspection Services for Safety Cabinets and Clean Benches at the Hygiene Pharmaceutical Center (2) Specifications of Contracted Work: As per attached specifications (3) Performance Period: From the contract signing date until March 19, 2027 (4) Performance Location: Hygiene Pharmaceutical Center, 1-20 Hacchonawate, Saga City, Saga Prefecture 2. Eligibility for Participation in Bidding Bidders wishing to participate in the bidding must meet all of the following requirements. The Saga Prefectural Police Headquarters may be consulted for confirmation of eligibility requirements. (1) Must be able to assign personnel who have completed training conducted by the Japan Air Cleaning Association and possess the qualification (certificate of completion) for on-site inspection techniques for Class II biological hazard containment cabinets. (2) Must have a head office, branch office, or business base within Kyushu and be able to respond promptly in case of a disaster. (3) Must have entered into and faithfully performed contracts of a similar type and scale with the national government (including public corporations, public enterprises, and independent administrative agencies) or local governments within the past two years. (4) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16). (5) Must not be a company for which rehabilitation proceedings have been initiated under the Corporate Reorganization Act (Act No. 154 of 2002) or reconstruction proceedings have been initiated under the Civil Rehabilitation Act (Act No. 225 of 1999). (6) Must not have had a dishonored bill or check with a financial institution, etc., within the six months prior to the bid opening date up to the bid opening date. (7) Must not be subject to suspension of designation or suspension of bidding eligibility by Saga Prefecture, or be subject to the "Temporary Suspension of Bidding for Contracts for Construction and Services, etc., commissioned by Saga Prefecture" rules. (8) Must not fall under any of the following, and the persons listed in (a) through (g) below must not be substantially involved in its management. (a) Violent group (meaning a violent group as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Violent Group Members (Act No. 77 of 1991). The same applies hereinafter.) (b) Violent group member (meaning a violent group member as defined in Article 2, Item 6 of the Act on Prevention of Unjustifiable Acts by Violent Group Members. The same applies hereinafter.) (c) A person who has not passed five years since ceasing to be a violent group member. (d) A person who uses a violent group or violent group member for the purpose of obtaining unjust profit for oneself, one's company, or a third party, or for the purpose of causing damage to a third party. (e) A person who directly or actively cooperates with or is involved in the maintenance and operation of a violent group by providing funds or benefits to a violent group or violent group member. (f) A person who has a socially reprehensible relationship with a violent group or violent group member. (g) A person who uses a violent group or violent group member while knowing that they are a violent group or violent group member. 3. Obligations Required of Bidders Bidders wishing to participate in the bidding must submit an application for confirmation of eligibility for bidding along with related documents to the department in charge below by 5:00 PM on November 2, 2024 (Monday). If submitting by mail, it must arrive by 5:00 PM on November 2 (Monday). If submitting by mail, use registered mail and write "Application for Confirmation of Bidding Eligibility for FY2026 Inspection Services for Safety Cabinets and Clean Benches at the Hygiene Pharmaceutical Center" in red on the envelope. If requested to provide explanations regarding the submitted related documents, you must comply. Additional documents may be requested as necessary. The submitted documents will not be used for any purpose other than the relevant work. * Department in Charge: Saga Chubu Health and Welfare Office, Health and Medical Planning Division, General Affairs Section, 1-20 Hacchonawate, Saga City, Saga Prefecture, 849-8585 Phone: 0952-30-1321 Email: chuubuhokenfukushi@pref.saga.lg.jp 4. Confirmation of Eligibility for Bidding The eligibility for bidding will be determined by reviewing the documents submitted in item 3. The results of the confirmation of eligibility for bidding will be notified by November 5, 2024 (Thursday). 5. Bid Submission Location, etc. (1) Location for Inspection of Contract Terms, Distribution of Bid-Related Documents, and Inquiries: Same as the department in charge in item 3. (2) Method of Distribution of Bid-Related Documents: Documents will be distributed at the location specified in (1) above from October 21, 2024 (Wednesday) to November 2, 2024 (Monday) (excluding holidays as defined in Article 1 of the Saga Prefectural Ordinance on Holidays (Saga Prefectural Ordinance No. 29 of 1989)) between 9:00 AM and 5:00 PM. Documents can also be obtained from the Saga Prefecture website. (https://www.pref.saga.lg.jp/web/) The posting location is "Work/Industry" > "Bids/Subsidies/Publicly Solicited Projects" > "Bids" > "Bids (Other Contracted Work)" > "Information Related, Equipment Maintenance, Inspection." (3) Bid Explanation Meeting: Not to be held. If you wish to conduct an on-site inspection, please contact the department in charge in item 3 within the period specified in (2) above. (4) Date and Time and Location of Bidding and Bid Opening: (a) Date and Time: November 6, 2024 (Friday) at 2:00 PM. (b) Location: 1st Floor Multipurpose Hall, Saga Chubu Health and Welfare Office, 1-20 Hacchonawate, Saga City, Saga Prefecture. (c) Bidding Method: Bids must be submitted in person by the bidder. (5) Matters Related to Bid Opening: Bid opening will be conducted in the presence of the bidder or their representative. If the bidder or their representative is not present, a prefectural employee not involved in the bidding procedures will be present. (6) Postponement of Bidding: In case of natural disaster or other unavoidable reasons that prevent bidding or bid opening, the bidding may be postponed. Please confirm with the department in charge in item 3 in advance. 6. Other (1) Bid Bond and Contract Deposit: (a) Bid Bond: Exempt in accordance with Article 103, Paragraph 3, Item 3 of the Saga Prefectural Financial Regulations (Saga Prefectural Ordinance No. 35 of 1992). (b) Contract Deposit: Exempt in accordance with Article 115, Paragraph 3, Item 4 of the Saga Prefectural Financial Regulations. (2) Amount to be Written on the Bid Form: For the purpose of determining the successful bid, the bid price will be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders shall write the amount equivalent to 100/110 of the estimated contract amount on their bid form, regardless of whether they are taxable or non-taxable for consumption tax and local consumption tax. (3) Power of Attorney: If a representative participates in the bidding, a power of attorney must be submitted. (4) Invalid Bids: Bids submitted by any of the following shall be considered invalid. (a) Persons who do not have the eligibility to participate. (b) Persons who have engaged in fraudulent acts in the competition. (c) Persons who have submitted bid forms with errors, omissions, or illegible amounts, names, or seals. (d) Persons who have submitted more than one bid. (e) Representatives who do not have the authority. (f) In addition to the preceding items, persons who have violated the conditions of the competition. (5) Cancellation of Bidding: Bidding will be canceled if any of the following apply. Any damages incurred in such cases shall be borne by the bidder. (a) When it is deemed that fair bidding cannot be executed due to the bidders forming a group or engaging in disturbing behavior. (b) When bidding or bid opening cannot be performed due to natural disaster or other unavoidable reasons. (6) Method of Determining the Successful Bidder: (a) The bidder who submits the lowest valid bid within the range of the estimated price shall be the successful bidder. (b) If there are two or more bidders who submit the lowest valid bid within the range of the estimated price, a lottery will be held among those bidders to determine the successful bidder. If any of these bidders are absent or do not participate in the lottery, a prefectural employee not involved in the bidding procedures will draw the lot on their behalf. (c) If there is no successful bidder after the first bid opening, a second round of bidding will be held immediately (limited to three times in total, including the first round). (7) Requirement for Contract Document: Required. (8) Withdrawal of Bid: Bidders may withdraw their bid at any time before the submission of the bid form, but they must promptly submit a written bid withdrawal notice stating the reason. (9) Inquiries: Questions regarding the announcement should be sent by email to the email address of the department in charge in item 3 by 5:00 PM on October 29, 2024 (Thursday). Please confirm the arrival of the email by calling the department in charge. Answers will be provided by email to the questioner and to those who have submitted an application for confirmation of eligibility for bidding by November 4, 2024 (Wednesday). Specifications for FY2026 Inspection Services for Safety Cabinets and Clean Benches 1. Contracted Work Name: FY2026 Inspection Services for Safety Cabinets and Clean Benches 2. Performance Period: From the contract signing date until March 19, 2027 3. Performance Location and Target of Contracted Work: (1) Performance Location: 2nd and 3rd Floors, Hygiene Pharmaceutical Center, Hygiene Joint Government Building, 1-20 Hacchonawate, Saga City (2) Target: (a) Safety Cabinets: 7 units (i) MHE-S1301A2-PJ (PHC): 3rd Floor, Bacterial Safety Inspection Room (ii) BHC-1310ⅡA2 (Nihon Air Tech): 2nd Floor, Bacterial Inspection Room (iii) SCV-1304ECⅡBS (Hitachi): 3rd Floor, HIV Inspection Room (iv) BHC-1310ⅡA2 (Nihon Air Tech): 3rd Floor, Virus Isolation Sterile Room (v) BHC-1310ⅡA2 (Nihon Air Tech): 3rd Floor, Gene Extraction Room (vi) MHE-S1300A2 (Panasonic): 3rd Floor, Enteric Bacteria Inspection Room (vii) BHC-1310ⅡA2 (Nihon Air Tech): 3rd Floor, Protozoa/Serology Inspection Room (b) Clean Benches: 3 units (i) MCV-B91F (Sanyo Electric): 2nd Floor, Medium Preparation Room (ii) MCV-16BSS (Sanyo Electric): 2nd Floor, Food Inspection Room (iii) S-1601WRV (Showa Kagaku): 3rd Floor, Virus Sterile Room 4. Content of Contracted Work: As per attached document. 5. Other: (1) Includes expenses for necessary equipment, materials, etc., for the contracted work. (2) Upon completion of the contracted work, a inspection report shall be submitted immediately. (3) Payment for the contracted work will be made within 30 days from the date of receipt of a proper payment request. (4) Inspection of safety cabinets must be performed by an on-site inspection technician who has completed the seminar on on-site inspection techniques for Class II biological hazard containment cabinets held by the Japan Air Cleaning Association (JACA) and passed the completion exam. Attached Document: Content of FY2026 Inspection Services for Safety Cabinets and Clean Benches 1. Safety Cabinet Inspection Work Items (1) Safety Cabinet 1 (3rd Floor, Bacterial Safety Inspection Room MHE-S1301A2-PJ) (a) Formalin fumigation sterilization of the main unit interior: Lump sum (b) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Exhaust HEPA filter (1 pc), Supply HEPA filter (1 pc) (c) Performance inspection: Lump sum Inspection items: Air velocity and flow rate test, HEPA filter performance test, cleanliness test, operational check. (d) Preparation of inspection report: Lump sum (2) Safety Cabinet 2 (2nd Floor, Bacterial Inspection Room BHC-1310ⅡA2) (a) Formalin fumigation sterilization of the main unit interior: Lump sum (b) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Exhaust HEPA filter (1 pc), Circulation (supply) HEPA filter (1 pc) (c) Performance inspection: Lump sum Inspection items: Air velocity and flow rate test, HEPA filter performance test, cleanliness test, operational check. (d) Preparation of inspection report: Lump sum (3) Safety Cabinet 3 (3rd Floor, HIV Inspection Room SCV-1304ECⅡBS) (a) Formalin fumigation sterilization of the main unit interior: Lump sum (b) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Exhaust HEPA filter (1 pc), Circulation (supply) HEPA filter (2 pcs) (c) Replacement of exhaust fan V-belt (installed in ceiling space) (including disposal of replacement parts): Replacement parts: Exhaust fan V-belt (1 pc) (d) Performance inspection: Lump sum Inspection items: Air velocity and flow rate test, HEPA filter performance test, cleanliness test, operational check. (e) Preparation of inspection report: Lump sum (4) Safety Cabinet 4 (3rd Floor, Virus Isolation Sterile Room BHC-1310ⅡA2) (a) Formalin fumigation sterilization of the main unit interior: Lump sum (b) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Exhaust HEPA filter (1 pc), Supply HEPA filter (1 pc) (c) Performance inspection: Lump sum Inspection items: Air velocity and flow rate test, HEPA filter performance test, cleanliness test, operational check. (d) Preparation of inspection report: Lump sum (5) Safety Cabinet 5 (3rd Floor, Gene Extraction Room BHC-1310ⅡA2) (a) Formalin fumigation sterilization of the main unit interior: Lump sum (b) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Exhaust HEPA filter (1 pc), Supply HEPA filter (1 pc) (c) Performance inspection: Lump sum Inspection items: Air velocity and flow rate test, HEPA filter performance test, cleanliness test, operational check. (d) Preparation of inspection report: Lump sum (6) Safety Cabinet 6 (3rd Floor, Enteric Bacteria Inspection Room MHE-S1300A2) (a) Formalin fumigation sterilization of the main unit interior: Lump sum (b) Performance inspection: Lump sum Inspection items: Air velocity and flow rate test, HEPA filter performance test, cleanliness test, operational check. (c) Preparation of inspection report: Lump sum (7) Safety Cabinet 7 (3rd Floor, Protozoa/Serology Inspection Room BHC-1310ⅡA2) (a) Formalin fumigation sterilization of the main unit interior: Lump sum (b) Performance inspection: Lump sum Inspection items: Air velocity and flow rate test, HEPA filter performance test, cleanliness test, operational check. (c) Preparation of inspection report: Lump sum 2. Clean Bench Inspection Work Items (1) Clean Bench 1 (2nd Floor, Medium Preparation Room MCV-B91F) (a) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Exhaust HEPA filter (1 pc), Circulation (supply) HEPA filter (1 pc) (b) Performance inspection: Lump sum Inspection items: Air velocity test, HEPA filter performance test, cleanliness test, operational check. (c) Preparation of inspection report: Lump sum (2) Clean Bench 2 (2nd Floor, Food Inspection Room MCV-16BSS) (a) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Exhaust HEPA filter (2 pcs), Circulation (supply) HEPA filter (2 pcs) (b) Performance inspection: Lump sum Inspection items: Air velocity test, HEPA filter performance test, cleanliness test, operational check. (c) Preparation of inspection report: Lump sum (3) Clean Bench 3 (3rd Floor, Virus Sterile Room 2 S-1601WRV) (a) Replacement of HEPA filter (including disposal of replacement parts): Replacement parts: Circulation (supply) HEPA filter (2 pcs) (b) Performance inspection: 1 unit Inspection items: Air velocity test, HEPA filter performance test, cleanliness test, operational test. (c) Preparation of inspection report: Lump sum Attached Document 1-2 Stair Hall/Waiting Area (Note) 1 B-section-1 B-section-3 (BSL2) BSL2 area where pathogens, etc., can be handled. 2 Food GLP Management Area 3 indicates the entrance/exit.