FY2026 Contract for Measurement Survey of Smoke and Other Substances under the Air Pollution Control Act

bgcolor="#FFFFFF" leftmargin="0" topmargin="0" marginwidth="0" marginheight="0"> Mayor's Department NOTICE OF BID We will conduct bidding as follows. Announcement Date: 2026.10.23 Fiscal Year: FY2026 (2026) Bid Number: 452244 Bid Method: Participatory Designated Competitive Bidding Contract Method: Total Price Contract Project Name: FY2026 Contract for Measurement Survey of Smoke and Other Substances under the Air Pollution Control Act Completion Deadline: From the day after the contract date until March 31, 2027 Execution Location: Environmental Policy Bureau, Environmental Planning Department, Environmental Conservation Creation Division Estimated Price (excluding tax): 1,080,000 yen Bidding Period Start Date: 2026.10.28 09:00 Bidding Period End Date: 2026.10.30 17:00 Bid Opening Date: 2026.11.02 Bid Opening Time: 09:00 onwards Category: Environmental Measurement Content: Environmental Measurement Requesting Department: Environmental Policy Bureau, Environmental Planning Department, Environmental Conservation Creation Division Bid Participation Qualifications: Must be listed in the list of qualified bidders for designated competitive bidding (Goods) of the Kyoto City Contract Administration Rules, Article 22, Paragraph 2. Bid Participation Qualifications (Company Size, etc.): Companies outside the city are acceptable. Bid Participation Qualifications (Execution Record): None. Bid Participation Qualifications (Other): Must be registered under Article 107 of the Measurement Act (including the business category "Concentration (business related to concentration of substances in the atmosphere)"). [Documents to be Submitted] Copy of Measurement Business Registration Certificate issued by a measurement administration agency within one year from the date of submission of qualification confirmation documents (copy acceptable). Other: Detailed Statement Specifications: ○ Notes on Bid Amount and Change of Contract Due to Price Fluctuations During Contract Period (Items that apply are marked with ■): ■ Regarding this procurement, even if there are price fluctuations during the contract period, contract changes, including the contract amount, will not be made in principle. Therefore, the bid amount should take into account price fluctuations during the contract period. □ For the second year and beyond of the contract period for this procurement (limited to the period after 13 months from the contract date), contract changes will be made only if there are fluctuations in labor costs during the contract period, in accordance with the conditions stated in the specifications. Therefore, the bid amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. For this bid, after the bid opening, the lowest bidder will be subject to confirmation of bidding qualifications. As a result of the bid opening, the contracting department will contact the lowest bidder, and you must submit documents proving your bidding qualifications by 5:00 PM on November 6, 2026 (Friday), starting from the day after the bid opening date. The reception hours for documents proving bidding qualifications are from 9:00 AM to 5:00 PM on days other than holidays (excluding 12:00 PM to 1:00 PM). If documents proving bidding qualifications are not submitted by the above deadline, you will be deemed to have no bidding qualifications, your bid will be invalidated, and you will be suspended from participating in competitive bidding. In this case, the next lowest bidder will be checked for qualifications and a successful bid will be determined. This qualification check will be repeated until a successful bidder is determined. If, as a result of reviewing the submitted documents, a bidder is found not to meet the bidding qualifications, their bid will be invalidated. In this case, the next lowest bidder will be checked for qualifications and a successful bid will be determined. This qualification check will be repeated until a successful bidder is determined. Bid deposit is waived. The bidder who submits the lowest valid bid among those recognized as having bidding qualifications will be the successful bidder. (The results of the bid opening will not be published until the successful bidder is determined.) Withdrawal after bidding is not permitted. If the successful bidder fails to conclude the contract, it will be considered a contract refusal, and they will be suspended from participating in competitive bidding for 3 months, and a penalty equivalent to 5/100 of the bid amount will be collected. If a person (individual, representative of a corporation, or person authorized by an individual or representative of a corporation (hereinafter referred to as "Representative, etc.")) who intends to participate in this bid is the same person as another Representative, etc., who intends to participate in this bid, only one of them may participate in this bid. If it is found that both the Representative, etc., and the same person have bid in this bid, the bids submitted by such Representative, etc., and the same person will be invalidated pursuant to Article 6-2, Paragraph 14 of the Kyoto City Contract Administration Rules, and they will be suspended from participating in competitive bidding. If a successful bidder is determined in this bid, and it is found that the Representative, etc., who became the successful bidder was the same person as another Representative, etc., who bid in this bid, prior to the conclusion of the contract, the contract will not be concluded, and they will be suspended from participating in competitive bidding. The successful bid determination date will be November 12, 2026. For bidders who transmit bid data via the internet, a notification email will be sent to confirm the bid results on the electronic bidding system. Please check individually. If the successful bidder transmitted bid data using a bidding terminal, the contracting department will contact the successful bidder by phone after 10:00 AM on November 12, 2026. Bidders other than the successful bidder will be notified of the bid results orally upon request within 5 days (excluding holidays) from the day after the successful bid determination date. The bid results will generally be available for viewing on the contracting department's webpage or in the contracting department's office from 1:00 PM on the day after the successful bid determination date. Bidders who were not successful can request an explanation of the reasons within 5 days (excluding holidays) from the day after the successful bid determination date. The response will be given orally or in writing (only if the request is in writing and requests a written notification). The successful bidder in this bid (hereinafter referred to as "Contractor") shall not procure goods (excluding goods bearing the successful bidder's trademark, hereinafter the same) or services necessary for contract performance from bidders other than the successful bidder who were competitors in this bid (hereinafter referred to as "Non-successful Bidders"). Furthermore, Non-successful Bidders shall not supply goods or services necessary for contract performance to the Contractor. However, this does not apply in cases where the Contractor procures necessary goods or services from a Non-successful Bidder through an intermediary other than a Non-successful Bidder, or when it is necessary to procure part of the goods or services necessary for contract performance from a Non-successful Bidder due to patent rights, other exclusive rights, or other unavoidable reasons, and prior written approval from the City has been obtained. If there are any changes to the announcement, specifications, etc., related to this bid, or if there are any supplementary matters, they will be posted on the "Participatory Designated Competitive Bidding Announcement" page of the Kyoto City Bidding Information Website by the day before the start of the bidding period. Before bidding, please be sure to check for any announcements. (Changes or withdrawals of bids due to failure to check announcements will not be permitted.) Matters not stipulated in this announcement and specifications shall be governed by the Kyoto City Contract Administration Rules, other ordinances, rules, and guidelines established by the City, as well as related laws and regulations. Kyoto City Electronic Bidding System Usage Hours, etc. Bidders using the internet: 9:00 AM to 5:00 PM (excluding holidays). The name on the IC card used must be the same as the representative's name on the "Registered Seal Notification" submitted to the City (or the name of the authorized representative if one has been registered). Furthermore, the bid will be invalid if it is not accompanied by a valid electronic signature and electronic certificate at the time of arrival of the bid data. Bidders using bidding terminals installed in the contracting department: 9:00 AM to 12:00 PM and 1:00 PM to 5:00 PM (excluding holidays). If the terminal user has not obtained a bidding terminal user card, they must apply for and obtain the card at least one hour before the end of the bidding period. Bid amount: Enter the amount equivalent to 100/110 of the estimated contract amount, regardless of whether you are a taxable or exempt business operator for consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc."). The contract amount will be the bid amount multiplied by 110/100. If the rate of consumption tax, etc., changes due to revisions of the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the amount of consumption tax, etc., without any special change procedures. However, if the transitional measures stipulated by the national government apply and there is no change in the amount of consumption tax, etc., the treatment of such transitional measures shall be followed. Bids for equivalent products are not permitted unless specified as possible in the specifications. For procurements of goods, etc., with an estimated price of 80 million yen or more, the contractor shall submit a document declaring their understanding of the importance of initiatives for building a sustainable society, including SDGs, and their commitment to such initiatives (form posted on "Kyoto City Bidding Information Website"), or a copy of a certificate of certification, accreditation, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) attached to the form posted on the URL below, or by submitting it to the contract division within two months after the contract is concluded. (URL for the relevant page on "Kyoto City Bidding Information Website") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contracting department. *Holidays refer to holidays of the City as stipulated in Article 1, Paragraph 1 of the Kyoto City Holidays Ordinance. SPECIFICATIONS Kyoto City Environmental Policy Bureau, Environmental Planning Department, Environmental Conservation Creation Division (Contact: Takao, Aita, Tel: 075-222-3955) Project Name: FY2026 Contract for Measurement Survey of Smoke and Other Substances under the Air Pollution Control Act Execution Period: From the day after the contract date until March 31, 2027 Contract Conditions: 1. Purpose of Survey: This survey is to measure the concentration of smoke and volatile organic compounds (VOCs) emitted from smoke-emitting facilities and VOC-emitting facilities stipulated in the Air Pollution Control Act (hereinafter referred to as "the Act") to grasp the compliance status with emission standards. 2. Survey Content: (1) For smoke-emitting facilities: a. Measurement and survey items: The following items related to exhaust gas (however, mercury and its compound concentrations (including converted values) and hydrogen chloride concentrations (including converted values) are only for waste incinerators). (a) Temperature, flow rate, pressure, moisture content, wet gas volume, dry gas volume, gas composition. (b) Sulfur oxide concentration, sulfur oxide amount, permissible sulfur oxide emission. (c) Dust concentration (including converted values), dust emission amount. (d) Nitrogen oxide concentration (including converted values). (e) Mercury and its compound concentration (including converted values). (f) Hydrogen chloride concentration (including converted values). (g) On-site photos at the time of sampling (sample collection). (h) Overview of the smoke-emitting facility (including the location of the exhaust port). b. Target facilities and measurement locations: Measurement ports or exhaust ports of smoke-emitting facilities (4 facilities) within the factories and businesses listed in the attached sheet. The survey targets may change depending on the operational status of the facilities. (2) For VOC-emitting facilities: a. Measurement and survey items: (a) VOC concentration at the exhaust port of the VOC-emitting facility. (b) On-site photos at the time of sampling (sample collection). b. Target facilities and measurement locations: Measurement ports or exhaust ports within 1 location (VOC-emitting facility: 1 sample) in the city listed in the attached sheet. The number of samples for the treatment device may change depending on the operational status of the facility. (3) Measurement methods: Measurement of smoke and other substances shall be conducted in accordance with JIS "Air Pollution Test Methods (Exhaust Gas and Dust)", Ministry of the Environment Notification No. 94 (Mercury and its compounds), and JIS "Sampling". VOC concentration measurement shall be conducted according to Ministry of the Environment Notification No. 61 dated June 10, 2005, "Method for Measuring Volatile Organic Compound Concentration". (4) Survey period: From the day after the contract date until February 26, 2027 (planned), as separately instructed. (5) Other: The contractor shall be responsible for all aspects of the pre-sampling site inspection, sampling, and other measurements and surveys necessary for the execution of the work. 3. Applicable Laws and Regulations: This work shall be carried out in accordance with this specification and the following related laws and regulations. (1) Air Pollution Control Act (Act No. 97 of June 10, 1968). (2) Industrial Safety and Health Act (Act No. 57 of June 8, 1972). (3) Other relevant laws and regulations. 4. Preliminary Reporting of Abnormal Values and Verification of Accuracy Control Status: If abnormal values such as exceeding emission standards are found in the measurement results, report them immediately, and verify the accuracy control and reliability of the measurement values. If the City requests the submission of data for verification of accuracy control status, the contractor shall comply. 5. Deliverables: The following shall be the deliverables. All deliverables obtained in this work shall belong to the City. All deliverables shall be submitted by March 12, 2027, and will be subject to inspection by the City. If there are any deficiencies in the deliverables, the contractor shall respond within the performance period in principle, in accordance with the instructions of the City. If the City provides further instructions for correction, the contractor shall make corrections promptly even after the performance period has ended. (1) Report: Prepare and submit one copy of a report summarizing the measurement results for each facility in paper format (A4 size) (format is optional). In addition, submit one copy of measurement data, etc. (created in Excel, Word, etc.) recorded on an electromagnetic recording medium such as CD-R. (2) Measurement Certificate: Attach one copy to each report. 6. Other Documents to be Submitted: The contractor shall submit the following documents to the City upon commencement and completion of the work. (1) Work Plan (A4 size, optional format): 1 copy. Submit to the City's responsible staff along with a copy of the contract agreement after describing the execution system, measurement plan, safety management items, and emergency contact network. (2) Work Completion Report (A4 size, optional format): 1 copy. Submit within the performance period along with settlement documents attached to the separate sheet after the deliverables have been inspected by the City. (3) Other items requested by the City.