Regarding Bidding for Reiwa 8 (2026) Komoro City Forest Management Business Consignment

Regarding Bidding for Reiwa 8 (2026) Komoro City Forest Management Business Consignment
- 1 - Announcement of Restricted General Competitive Bidding Regarding consignment work ordered by Komoro City, we hereby announce it in accordance with the provisions of Article 167-6 of the Local Autonomy Act Enforcement Order (Showa 22 Cabinet Order No. 16) and Article 106 of the Komoro City Financial Regulations (Showa 55 Komoro City Ordinance No. 16). July 29, Reiwa 8 (2026) Komoro City Mayor Toshihiro Koizumi 1. Matters for General Competitive Bidding (1) Business Name: Reiwa 8 (2026) Komoro City Forest Management Business Consignment (2) Business Location: 4497-3 Kitayama, Shigeno Ko, Komoro City, and other locations (3) Business Outline: Thinning, vine cutting, vine killing, removal of defective trees (4) Performance Period: From the date of contract to October 30, Reiwa 8 (2026) 2. Bidding Participation Qualifications The qualifications required for participation in this tender are that all of the following requirements are met:
(1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Showa 22 Cabinet Order No. 16).
(2) Must not be subject to the disqualification measures stipulated in Article 10 of the Komoro City Goods Purchase Bidding (Quotation) Participation Qualification Examination Guidelines (Heisei 12 Komoro City Public Notice No. 39).
(3) Must not have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Heisei 14 Act No. 154), filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Heisei 11 Act No. 225), or filed for commencement of bankruptcy proceedings under the Bankruptcy Act (Heisei 16 Act No. 75). However, those for whom the commencement of rehabilitation proceedings has been approved under the Corporate Rehabilitation Act or the confirmation of rehabilitation plan has been finalized under the Civil Rehabilitation Act shall be deemed not to have filed such applications.
(4) Must not be an excluded party as defined in the Komoro City Measures Ordinance for the Exclusion of Boryokudan from Komoro City's Business Operations (Heisei 24 Komoro City Public Notice No. 35).
(5) Must have a head office or branch/business office in Komoro City and be registered in the "Tree and Other Management" sub-category of the Komoro City Goods Purchase Bidding (Quotation) Participation Qualification Register for Reiwa 7, 8, and 9 (2025, 2026, and 2027) based on the Komoro City Goods Purchase Bidding (Quotation) Participation Qualification Examination Guidelines (Heisei 12 Komoro City Public Notice No. 39).
3. Viewing of Specifications - 2 - The viewing period is from the bid announcement date to 5:15 PM on August 18, Reiwa 8 (2026) (Tuesday), and specifications will be posted on the Komoro City website.
4. Questions and Answers Regarding Specifications Questions must be submitted by email or FAX to the address below by noon on August 10, Reiwa 8 (2026) (Monday). Answers will be posted on the website on August 14, Reiwa 8 (2026) (Friday).
- Email address: keiyaku@city.komoro.nagano.jp - FAX number: 0267-23-8766 5. Bidding Method and Opening (1) This will be a restricted general competitive bidding by Komoro City. Bids submitted by FAX or mail will not be accepted.
(2) When bidding, please confirm the specifications before bidding.
(3) Those who wish to participate in the bidding for this consignment work must submit the following documents (hereinafter referred to as "Bid Documents, etc.").
① Bid Form ② Power of Attorney (if applicable) (4) Bid Date and Time: August 19, Reiwa 8 (2026) (Wednesday) from 1:15 PM (5) Bid Location: 3rd Floor, Komoro City Hall, 3rd Conference Room (6) Bid Execution Method: Bidding will be public, with non-involved staff in attendance. The number of bid executions shall be one. If there are bid prices within the limit of the estimated price (hereinafter referred to as "within the limit"), the bidder with the lowest bid price within that limit shall be the successful bidder. If there are two or more bidders with the same price within the limit, the order shall be determined by drawing lots among those bidders. If there are no bid prices within the limit, it shall be declared as such, and the bid opening shall be concluded.
(7) The following bid forms shall be invalid.
① Two or more bid forms by the same person ② Bid form without seal or signature ③ Bid form without amount entered ④ Bid form with corrected content and no correction seal ⑤ Bid form where the business name or business location does not match the bid announcement ⑥ Bid form without the business name, business location, trade name or company name, or date entered ⑦ Bid form dated outside the period from the announcement date to the bid submission deadline ⑧ Bid form submitted by a person who does not meet the bid participation qualification requirements ⑨ Bid form with deficiencies such as uncompleted content ⑩ Bid forms that violate bid conditions in addition to the preceding items. - 3 - 6. Contract Terms, etc. (1) Komoro City Financial Regulations (Showa 55 Komoro City Ordinance No. 16) and Komoro City Consignment Contract shall apply. (2) The successful bidder must submit the contract to the Construction Division within 5 days from the day after the successful bid decision date. 7. Bid Bond: Exempt. 8. Contract Deposit: Exempt. 9. Advance Payment Application: Komoro City Financial Regulations shall apply. 10. Partial Payment Application: Komoro City Financial Regulations shall apply. 11. Objection Filing: Bidders who have bid cannot file objections after bidding due to unclear specifications or site conditions. 12. Inquiries: Regarding Bidding: Komoro City Hall, Finance Division, Contract and Property Section, Phone: 0267-22-1700 (Ext. 2343) Regarding Business Content: Komoro City Hall, Agriculture, Forestry and Fisheries Division, Forestry Section, Phone: 0267-22-1700 (Ext. 2228) - 1 - Komoro City Forest Management Business Consignment Standard Specifications (Scope of Application) 1. These specifications indicate the standard content of the business that the contractor must carry out to implement the Komoro City Forest Management Business. However, matters described in design documents other than these specifications shall take precedence. The Komoro City Forest Management Business is carried out by Komoro City as a municipal forest management business based on Article 33 of the Forest Management Act, in forests where Komoro City's management rights have been established under Article 2, Paragraph 4 of the same Act. (Construction Standards) 2. The contractor must carry out the business in accordance with these specifications, including special specifications, design documents, and the Komoro City Forest Management Business Construction Management Standards (hereinafter referred to as "Construction Management Standards"). (Definitions) 3. The terms used in these specifications shall be defined as follows: (1) "Contracting Party" refers to the contract administrator. (2) "Contractor" refers to an individual, company, or other legal entity that has entered into a contract with the contracting party. (3) "Supervisor" refers to a person who gives instructions, approvals, or consultations to the contractor or site manager regarding contract performance, and who manages the schedule, conducts on-site inspections (including confirmations), or inspects (including confirmation tests) materials based on the design documents. (4) "Inspector" refers to a person appointed by the contracting party to conduct inspections. (5) "Site Manager" refers to a person appointed by the contractor who is in charge of technical management of business operations at the site. (6) "Contract Documents" refer to the contract and design documents. (7) "Design Documents" refer to the quantity summary, specifications, contract drawings, site explanation document, and answers to questions regarding the site explanation. (8) "Specifications" refer collectively to the standard specifications common to the implementation of the business and the special specifications stipulated for each work. (9) "Standard Specifications" refer to pre-defined, standardized technical requirements and work content, such as the order of work, quality and quantity of materials used, degree of finish, and work methods. (10) "Special Specifications" refer to documents that supplement the standard specifications and stipulate detailed or specific technical requirements for the work. Documents instructed by the supervisor to the contractor based on the design documents and accepted by the supervisor shall be included in the special specifications. (11) "Contract Drawings" refer to drawings attached to the contract as part of the design documents at the time of contract. (12) "Site Explanation Document" refers to a document provided by the contracting party to bidders to explain the contract conditions, etc., of the work. (13) "Question and Answer Document" refers to a document in which the contracting party answers questions submitted by bidders regarding contract conditions, etc., during the site explanation meeting or question submission period. (14) "Drawings" refer to design drawings provided by the contracting party at the time of bidding, and design drawings that have been modified or added by the contracting party. This includes drawings instructed by the supervisor to the contractor based on the design documents and drawings submitted by the contractor and approved in writing by the supervisor. (15) "Instruction" refers to the act of the supervisor, based on the provisions of the contract documents, instructing the contractor on matters necessary for the execution of the work and having them implemented. (16) "Approval" refers to the written consent of the contracting party, supervisor, or contractor regarding matters explicitly stated in the contract documents. (17) "Consultation" refers to the act of the contracting party or supervisor and the contractor reaching a conclusion through mutual agreement on matters subject to consultation in the contract documents, in writing. (18) "Submission" refers to the act of the supervisor receiving from the contractor, or the contractor submitting to the supervisor, documents or other materials related to the work, and explaining them. (19) "Presentation" refers to the act of the supervisor showing and explaining documents or other materials related to the work to the contractor, or the contractor showing and explaining them to the supervisor. (20) "Report" refers to the act of the contractor informing the supervisor of the status or results of the business implementation in writing. (21) "Notification" refers to the act of the contracting party or supervisor and the contractor or site manager informing each other of matters related to the execution of the work in writing. (22) "Contact" refers to the act of the supervisor and the contractor or site manager informing each other of matters requiring urgent communication through means that do not require a signature or seal, such as oral communication, facsimile, or email. Subsequent written communication of the content of the contact is not required. (23) "Written Document" refers to documents such as meeting minutes prepared by handwriting or printing, which are valid if the date of issue is indicated and signed or sealed. (24) "Confirmation" refers to the act of the supervisor, inspector, or contractor verifying the conformity of matters specified in the contract documents with the contract documents through on-site inspection or review of related materials. (25) "Attendance" refers to the act of the supervisor being present at the site to verify the conformity of specified items in the contract documents with the contract documents. (26) "Inspection" refers to the act of the inspector conducting business verification. (27) "Equivalent or Higher Quality" refers to quality specified in the special specifications, or if not specified, quality confirmed by a testing institution approved by the supervisor, or quality approved by the supervisor. Expenses necessary for quality confirmation by the testing institution shall be borne by the contractor. (28) "Performance Period" refers to the period from the start date to the end date, including the preparation and cleanup period required to carry out the work specified in the contract documents. (29) "Start Date" refers to the start date of business implementation or the start date stipulated in the design documents. (30) "Commencement" refers to the commencement of actual preparation work for the work after the start date. - 3 - (Handling of Unclear or Doubtful Matters) 4. If the contractor has any unclear or doubtful matters regarding the order, method, or other aspects of business implementation, they must consult with the supervisor each time. (Cost Burden) 5. The costs listed in the following items shall be borne by the contractor. (1) Costs naturally required for construction that are not described in the design documents, and costs required for the application of various laws and regulations. (2) Costs for compensation for damages caused to others during business implementation. (3) Costs incurred for the removal of obstacles and unnecessary items that hinder business implementation. (4) Expenses for various inspections. (Preparation of Construction Plan) 6. The contractor must submit a construction plan to the supervisor in accordance with Article 4 of the Construction Management Standards before the start of the business. (Procedures) 7. The contractor must follow the prescribed procedures and comply with relevant laws and regulations during business implementation. (Preservation of Survey Stakes) 8. The contractor must protect survey stakes and boundary markers from displacement. If displacement or removal is necessary for business implementation, consultation with the supervisor must be made in advance. (Safety Equipment) 9. If there is a risk of damage to general traffic or surrounding facilities due to business implementation, the contractor must consult with the supervisor and take appropriate protective measures. (Confirmation of Work Area) 10. Before commencing work, the contractor must confirm the boundaries of the work area and mark the area with paint, tape, or other means. (Target Trees) 11. The trees targeted for management in this business are primarily planted trees, but also include broad-leaved trees grown from natural seedlings or sprouts, etc., depending on the target forest shape (hereinafter referred to as "planted trees, etc."). (Treatment of Felled Trees, Branches, etc.) 12. The contractor must process felled trees, branches, etc., generated during work, paying attention to the following items to avoid causing danger or obstruction. (1) Securing to prevent falling on slopes, etc. (2) Preventing inflow into rivers, streams, etc. - 4 - (3) Removal from mountain roads and work paths. (4) Warning signs during the processing of hung trees and complete felling. (Labor Safety) 13. When performing work stipulated in the Industrial Safety and Health Regulations, the contractor must provide safety education to workers. When working with mowers, chainsaws, etc., workers who have completed safety education stipulated by the Industrial Safety and Health Act must perform the work. Furthermore, safety equipment must meet the standards specified in the attached "Safety Equipment Installation Standards". (Accident Report) 14. If an accident occurs during business implementation, the contractor must immediately report it to the supervisor and submit an accident report by the date specified by the supervisor. (Consideration for Water Systems) 15. When transporting, storing, or using chemical substances such as fuel, pesticides, and repellents, the contractor must take measures to prevent them from flowing into water systems such as rivers, streams, and lakes. (Prevention of Forest Fires) 16. The contractor must always exercise caution when handling fire and prevent fires from occurring. (Pesticides, etc.) 17. Contractor...