Public Competitive Bidding "FY2026 Oita City Behavioral Change Website Construction and Operation/Maintenance Services" (Environmental Policy Division)

Public Competitive Bidding "FY2026 Oita City Behavioral Change Website Construction and Operation/Maintenance Services" (Environmental Policy Division) - 1 - Oita City Announcement No. 507 We hereby announce that a public competitive bidding will be held, in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947) and Article 25 of the Oita City Contract Administration Rules (Oita City Rules No. 12 of 1964), as follows. September 16, 2026 Mayor of Oita City, Nobuya Adachi 1. Matters Concerning Competitive Bidding (1) Outsourcing Service Name: FY2026 Oita City Behavioral Change Website Construction and Operation/Maintenance Services (2) Place of Performance: Designated by the contractor (including the contractor's business office, etc.) (3) Period of Performance: As per specifications (4) Outline of Services: As per specifications (5) Estimated Price: ¥9,539,037 (excluding consumption tax and local consumption tax). ¥10,492,940 (including consumption tax and local consumption tax). (6) Minimum Reserve Price: Not set 2. Qualifications for Participation in Competitive Bidding Bidders must meet all of the following conditions: (1) Must have been certified for bidding eligibility in the "Service Provision, etc." major category, "Advertising/Promotion" subcategory, "Website Production" detailed category, or "Information Processing/Software Development" subcategory, "System Development" detailed category, as listed in the attached table of the Oita City Goods and Services Supply Contract Competitive Bidding Eligibility Examination Rules (Oita City Announcement No. 258 of 1981). (2) Must have a head office or branch office (authorized to delegate bidding and contract authority) within Oita City. (3) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act, and must not be subject to Oita City's bidding participation restrictions based on the provisions of Paragraph 2 of the same Article. (4) Must not be in a bid suspension period based on the "Procedures for Bid Suspension, etc. Regarding Oita City Goods and Services Supply Contracts" (2009 Oita City Announcement No. 553; hereinafter referred to as "Bid Suspension Rules") on any day between the announcement date and the day before the scheduled bid opening date. (5) Must not be in a bid exclusion period based on the "Oita City Measures for Exclusion of Violent Groups from Contracts" (2012 Oita City Announcement No. 377; hereinafter referred to as "Exclusion Measures Rules") on any day between the announcement date and the day before the scheduled bid opening date. (6) Must not have had a bounced check or bill at a clearinghouse, or have had business suspended by a bank or major business partner within 3 months prior to the scheduled bid opening date. (7) Must not be subject to a petition for commencement of bankruptcy proceedings under Article 18 or 19 of the Bankruptcy Act (Act No. 75 of 2004), a petition for commencement of rehabilitation proceedings under Article 17 of the Corporate Reorganization Act (Act No. 154 of 2002), or a petition for commencement of civil rehabilitation proceedings under Article 21 of the Civil Rehabilitation Act (Act No. 225 of 1999) (excluding cases where a petition for commencement of rehabilitation proceedings under the Corporate Reorganization Act or civil rehabilitation proceedings under the Civil Rehabilitation Act has been filed and the approval of the rehabilitation plan or civil rehabilitation plan has been decided or finalized). (8) Must have an appropriate personal information management system, such as obtaining a Privacy Mark or ISMS certification, or establishing and publicizing a personal information protection policy. (9) Must have experience in construction of websites, applications, etc. for the city, national government, other local governments, or private companies (including ongoing projects). 3. Bidding Procedures, etc. (1) Contracting Department Postal Code: 870-8504 Address: 2-31 Noyagimachi, Oita City Name: Oita City, Environmental Policy Division, Decarbonization Society Promotion Office (4th Floor, Main Building) Phone Number: 097-529-7243 FAX: 097-534-6252 E-mail: datutanso@city.oita.oita.jp (2) Period, Place, and Method of Delivery of Announcement Contents ① Delivery Period: From the announcement date until 5:15 PM on Friday, September 25, 2026 (excluding Saturdays, Sundays, and public holidays). ② Delivery Place and Method: Available on the Internet (Oita City website https://www.city.oita.oita.jp/), and also available at the Oita City, Environmental Policy Division, Decarbonization Society Promotion Office. (3) Period and Place for Viewing Specifications, etc. ① Viewing Period: Same as 3.(2).① ② Viewing Place: Same as 3.(2).② (4) Questions and Answers Regarding Specifications, etc. ① If there are questions regarding the specifications, submit them in writing by mail, fax, or email. However, if submitting by means other than in person, please call the submission destination to confirm the dispatch of the question form. A. Submission Period: From the announcement date until 5:15 PM on Friday, September 18, 2026. B. Submission Destination: Same as 3.(2).② ② Answers to ① will be published on the Oita City website by Thursday, September 24, 2026. (5) Submission of Competitive Bidding Participation Qualification Confirmation Application and Documents Certifying Competitive Bidding Participation Qualification (hereinafter referred to as "Application Documents, etc.") ① Submission Method: Application documents, etc. must be submitted in person on the day of the bid. ② Documents to be Submitted: A. Competitive Bidding Participation Qualification Confirmation Application (Form No. 1) B. Documents certifying condition (8) of "2. Qualifications for Participation in Competitive Bidding" C. Record of Outsourcing Achievements (Form No. 2) * Documents certifying condition (9) of "2. Qualifications for Participation in Competitive Bidding" ③ Other: Bidders who do not submit application documents, etc. on the day of the bid, or who are deemed by the contracting authority not to have the qualifications for participation in competitive bidding, will not be allowed to participate in the bid. (6) Results of Competitive Bidding Participation Qualification Examination: The examination of competitive bidding participation qualifications will be conducted after the bid opening for the bidder who submitted the lowest bid within the range of the estimated price. 4. Site Briefing Session: Not conducted. 5. Bid Bond: Exempt. 6. Date and Time and Place of Bid (Bid Opening) (1) Date and Time: 10:00 AM on Monday, September 28, 2026 (2) Place: 1st Bidding Room, 9th Floor, Oita City Hall Main Building (3) Bidding Method, etc.: Bids must be submitted in person to the bidding location. Bids by mail or electronic transmission are not permitted. (4) Number of Bids: In principle, only one bid is allowed. (5) Other: ① When determining the successful bidder, the bid price will be the amount written on the bid form plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract amount on the bid form, regardless of whether they are subject to consumption tax or exempt. ② If a proxy is submitting the bid, a letter of attorney must be submitted on the day. 7. Qualification Confirmation of Successful Bid Candidate and Determination of Successful Bidder, etc. (1) After the bid opening, the bid amount and name of the bidder who submitted the lowest bid within the range of the estimated price (hereinafter referred to as the "successful bid candidate") will be announced, and the determination of the successful bidder will be suspended until the bid opening is completed. (2) Based on the application documents, etc. submitted by the successful bid candidate announced in (1) above, an examination will be conducted to determine if the qualification requirements are met. If it is confirmed that the competitive bidding participation qualifications are met, the successful bid candidate will be determined as the successful bidder. If it is confirmed that the competitive bidding participation qualifications are not met, the bidder who submitted the next lowest bid within the range of the estimated price (hereinafter referred to as the "next in line bidder") will have their competitive bidding participation qualifications examined, and if met, will be determined as the successful bidder. If the next in line bidder is confirmed not to meet the competitive bidding participation qualifications, the same procedure will be followed in order. Bids made by those who do not meet the competitive bidding participation qualifications will be deemed invalid, and the results will be notified. If a successful bidder is determined, all bidders will be notified immediately, and the bid results will be published. 8. Explanation of Reasons for Disqualification from Competitive Bidding Participation (1) Those deemed not to have competitive bidding participation qualifications may request an explanation of the reasons for disqualification in writing (free format) to the Environmental Policy Division within 7 days (excluding Saturdays, Sundays, and public holidays) from the day after the notification date. Submissions by mail or electronic transmission will not be accepted. (2) A response to the written request will be provided in writing to the person who requested the explanation within 8 days (excluding Saturdays, Sundays, and public holidays) from the day after the submission date. The submission destination for the written request is the Environmental Policy Division, Decarbonization Society Promotion Office (same as 3.(1)). 9. Contract Security Deposit: Exempt in accordance with Article 7, Item 8 of the Oita City Contract Administration Rules. 10. Invalid Bids: Any bid falling under any of the following categories shall be deemed invalid, and if the successful bidder was the one who submitted the invalid bid, the award decision shall be revoked. ① Bids submitted by persons who do not have the qualifications to bid. ② Bids submitted by persons found to have colluded with others for the purpose of unfairly raising or lowering prices during the bidding process. ③ Bids submitted by a bidder who submitted two or more bids for the same item. ④ Bids submitted by a proxy who acted as a proxy for two or more bidders for the same item. ⑤ Bids with altered bid amounts. ⑥ Bids where the bid amount, address, name, seal, or other bid requirements are not met. ⑦ Bids submitted by persons who do not meet the competitive participation qualifications specified in the announcement. ⑧ Bids with false statements in the application documents or supporting materials. ⑨ Bids that violate any other matters specified by the contracting authority in addition to the preceding items. 11. Payment Terms: No advance payment. 12. Other: (1) Matters not stipulated in this announcement shall be governed by the Local Autonomy Act (Act No. 67 of 1947), the Local Autonomy Act Enforcement Order, and the Oita City Contract Administration Rules. (2) False statements in the application documents, etc. may result in bid suspension based on the Bid Suspension Rules. (3) The contracting authority may invalidate the bid of the successful bid candidate if the candidate falls under any of the following from A to C between the bid opening and the award decision. In such cases, the contracting authority shall not be liable for any damages arising from the invalidation of the bid of the successful bid candidate. A. If bid suspension measures are imposed based on the Bid Suspension Rules. B. If exclusion measures are imposed based on the Exclusion Measures Rules. C. If the competitive bidding participation qualification requirements listed in the bid announcement are no longer met. (4) The contracting authority may revoke the award decision if the successful bidder falls under any of A to C above between the award decision and the contract conclusion. In such cases, the contracting authority shall not be liable for any damages arising from the revocation of the award decision. (5) The names of bidders who intended to participate in this public competitive bidding, and the names and reasons for not allowing them to participate, will be published after the confirmation of competitive bidding participation qualifications. (6) Bidders cannot file an objection after the bid opening on the grounds of ignorance of bid conditions or lack of clarity of content. (7) For any other inquiries, please contact the Oita City, Environmental Policy Division, Decarbonization Society Promotion Office (Phone: 097-529-7243). - 1 - FY2026 Oita City Behavioral Change Website Construction and Operation/Maintenance Services Specifications 1. Service Name: FY2026 Oita City Behavioral Change Website Construction and Operation/Maintenance Services 2. Purpose and Objectives: This service aims to construct and provide operation and maintenance services for a website that promotes behavioral change among citizens in conjunction with the introduction of renewable energy equipment in the area, based on the Oita City's Decarbonization Pioneer Region plan adopted in February 2026. The objective is to establish decarbonized lifestyles and business styles and create quantitative CO2 reduction effects through the construction and awareness-raising activities of this website. 3. Contract Period: From the date of contract conclusion until March 31, 2027. The website will be phased in, with the first phase expected around late December 2026 and the main operation expected around mid-February 2027. * The timing of the first phase and main operation will be adjusted in consultation with the contractor, taking into account the development process and test operation status. 4. Scope of Work: Regarding the Oita City Behavioral Change Website, the following services will be performed: ① "Construction of the Oita City Behavioral Change Website" and ② "Operation and Maintenance". ① Construction of the Oita City Behavioral Change Website: Create a website related to the city's behavioral change and construct a Content Management System (CMS) to manage the website. A. Website Structure: - The page structure envisioned by the contractor is shown in the attached document. - Based on the page structure image in the attached document, the contractor shall design and construct a menu structure that allows users to easily obtain information without getting lost, through clear information classification, title names, and site structure design, in consultation with the contractor. - Design and functions are as follows (A) to (C). (A) Design: - Create a new website design without reusing existing designs. - Produce a logo that aligns with the purpose and design of this website. - Design and layout should reflect that this is an awareness-raising website focused on environmental issues such as climate change countermeasures, energy saving, and ethical consumption. - The site should have a unified feel, but the design may vary depending on the target audience and content of specific pages. - Design pages so that users can quickly find the information they are looking for. - The top page should have a carousel or slider function to display multiple banners, and the images displayed in this function should be changeable by staff. - Consider the design for printing screens and saving as PDF. (B) Functions: - Ensure operation on web browsers that are widely used and supported by the general public at the time of release (e.g., Microsoft Edge, Google Chrome, Firefox, Safari). - Support major operating systems such as Windows, macOS, iOS, and Android. - Implement multi-device support (single source management through responsive design). (C) SEO Measures: Implement functions such as meta tag (title, description) settings and automatic XML sitemap generation to ensure appropriate indexing by major search engines. B. CMS Introduction: - Enable staff without specialized knowledge to efficiently create and edit pages with simple operations. - Allow for easy placement of images and PDFs through simple operations. - Provide a function for staff to create and add new categories and pages after development. - Create manuals necessary for staff operation and management. - Enable easy registration, updating, and deletion of CMS users by staff. - 2 -