Fiscal Year 2026 Cold Weather Boots Purchase (PDF: 198KB)

We will tender the following by open competition. 1 Tender Details 2 Eligibility for Participation (1) Item Name (2) Procurement Details (3) Delivery Deadline (4) Delivery Location As per the public notice documents As per the public notice documents August 4, 2024 TAIYAMA YASUSHI BID ANNOUNCEMENT Fiscal Year 2026 Cold Weather Boots Purchase (Electronic Bidding and Electronic Contract Target Project) From August 4, 2026 to November 30, 2026 September 10, 2026 In accordance with decisions made by the Director General of the Development Administration Department, Ministry of Land, Infrastructure, Transport and Tourism, Hokkaido Development Bureau, if there are any changes to the articles of incorporation, officers, etc., a notification of change in the application for eligibility for participation in competition (4) shall be submitted from the day of submission of application documents to the day of bid opening, and no disqualification from bidding shall be imposed based on "Disqualification Measures for Bids Related to Contracts for Goods, etc. by the Hokkaido Development Bureau" (December 18, 2001, North Development Bureau Meeting No. 611) or the "Disqualification Measures for Bids Related to Construction Contracts, etc. by the Hokkaido Development Bureau" (April 1, 1985, North Development Bureau Construction No. 1). (5) The applicant shall not be a person who is requested by the police authorities to be excluded from public works projects of the Ministry of Land, Infrastructure, Transport and Tourism, as their management is substantially controlled by a member of a violent group, or a person equivalent thereto, and such state continues. (6) The applicant must have directly downloaded the public notice documents from the electronic procurement system or received the public notice documents from the contracting authority. If it is difficult to use the electronic procurement system and a "Paper Bidding Participation Request" (Form 1) is submitted to the contracting authority (hereinafter referred to as the "Contracting Officer"), participation in paper bidding is possible. When submitting, submit it together with the application documents, etc. in Section 3. Hereinafter, in this announcement, the parts describing paper bidding shall all be based on the premise of submitting a request for participation in paper bidding to the contracting authority. (1) The applicant shall not be subject to the provisions of Article 70 and Article 71 of the Order on Budget, Settlement and Accounting (Imperial Ordinance No. 165 of 1947; hereinafter referred to as the "Order"). (2) The applicant shall have the qualification to participate in bids in the Hokkaido region as described in the attached table, in the "Qualifications for Participation in Bids (All Ministries and Agencies Unified)" of the Ministry of Land, Infrastructure, Transport and Tourism. (3) The applicant shall not be a person for whom an application for commencement of rehabilitation proceedings has been filed under the Corporate Reorganization Act (Act No. 154 of 2002) or for whom an application for commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Act (Act No. 225 of 1999). In addition, persons for whom a decision to commence rehabilitation proceedings or rehabilitation proceedings has been made must submit the following documents: Decision to commence rehabilitation proceedings or decision to commence rehabilitation proceedings (copy) The electronic procurement system can be used from the following website. Procurement Portal https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 Subsequent changes to paper bidding after the procedures using the electronic procurement system are generally not permitted. However, exceptions may be granted if the bidder has unavoidable circumstances and the contracting authority deems that it will not affect the entire bidding process. (5) Electronic Bidding and Electronic Contracts will be delivered via the electronic procurement system. For download methods (even those who wish to bid on paper can download from the electronic procurement system), please refer to the Hokkaido Development Bureau website below. Also, for questions regarding public notice documents, answers will be provided using the download function, so please be sure to check "Receive update notification emails" when downloading. https://www.hkd.mlit.go.jp/ky/ki/kaikei/ud49g70000006ao7-att/slo5pa000000snxv.pdf If it is difficult to receive the documents via the electronic procurement system due to unavoidable reasons, please contact us. Contact information is listed in the attached table. This project is subject to the submission of applications for confirmation of eligibility for participation in competition and confirmation documents for eligibility for participation in competition (hereinafter referred to as "Application Documents, etc."), and bidding and contracting through the electronic procurement system. When participating in the bid, please note the following points. (a) Delivery Period As described in the attached table. (b) Location and Method Delivery period, location, and method of public notice documents 3 Confirmation of Eligibility for Participation, etc. a b a b c d a b c d 4 Questions regarding public notice documents 5 Method of submitting bid a b Submission Period As described in the attached table. When using the electronic procurement system, submit to the URL in 1(5)e. For paper bidding, submit to the location specified in the attached table. Applicants submitting application documents, etc. shall respond to requests for explanation or consultation from the contracting authority regarding the submitted documents until the bid date. (1) If there are any questions regarding these public notice documents, they shall be submitted by email, and the content of the questions shall be written in the body of the email. The submission period, etc. is described in the attached table. (2) The answers to the questions will be delivered via the procurement document download function of the electronic procurement system. For those who received the public notice documents by means other than the electronic procurement system, they will be delivered by other means. (1) The method of filling out bid forms and the deadline for receipt by electronic procurement system or paper bidding (mail, etc.) are described in the attached table. (2) Submission location of bid forms (4) If you wish to participate with specifications different from those described in the specifications, please submit a "Certificate of Equivalent Product" (Form 4) and obtain confirmation. Delivery of products with non-conforming specifications that have not been confirmed will not be permitted. The submission method is described in the attached table. (5) Other expenses required for the preparation and submission of application documents, etc., and for bidding shall be borne by the submitter. Submitted application documents will not be returned. The contracting authority will not use the submitted application documents for any purpose other than confirming eligibility for participation in competition without the consent of the submitter. Replacement or resubmission of application documents, etc. after the receipt deadline is not permitted. (3) The result of the confirmation of eligibility for participation in competition will be notified through the electronic procurement system. For those participating in paper bidding, it will be notified in writing. The notification date is described in the attached table. Copy of the eligibility review result notification letter in 2(2) For those applying for eligibility, a copy of the eligibility application form shall be attached. If a copy of the eligibility review result notification letter is not submitted by the time of bid opening, the bid submitted by such person shall be deemed invalid. Documents certifying 2(7) (2) Submission of application documents, etc. (a) Delivery or mailing date, company name, contact person name, and phone number File format (a) The application documents, etc. shall be in one of the formats described in the attached table, and the total file capacity shall be within 50MB. Also, functions that are impaired when saving the file shall not be used during creation. (b) If there are multiple files, they shall be compressed into one file, and the compression format shall be limited to one of the formats described in the attached table. Self-extracting files are not allowed. (c) Always update virus checking software to the latest data and perform virus checks before submission. If complete virus removal cannot be performed, submit in writing by hand delivery or mail, etc. If the total capacity of attached files exceeds 50MB when submitting application documents, etc. via the electronic procurement system, submit all necessary documents by hand delivery or mail, etc. to the location specified in the attached table. Split submission with the electronic procurement system is not permitted. When submitting by hand delivery or mail, etc., send the following information in writing (free format) as supporting material using the electronic procurement system: (a) Indication of submission by hand delivery or mail, etc. (b) List of documents to be submitted by hand delivery or mail, etc. (c) Number of documents to be submitted by hand delivery or mail, etc. (7) The applicant shall have qualifications determined by the contracting authority in accordance with the provisions of Article 73 of the Order on Budget, Settlement and Accounting. If the contracting authority sets qualifications necessary for this procurement, they will be described in the attached table. (1) Those who wish to participate in this bid must submit the following documents together with the "Application for Confirmation of Eligibility for Participation in Competition" (Form 2) to prove that they have the eligibility for participation in competition described in 2, and must receive confirmation of eligibility for participation in competition from the contracting authority. Application documents, etc. shall be submitted via the electronic procurement system. However, if a "Paper Bidding Participation Request" (Form 1) is submitted to the contracting authority together with the application documents, etc., they shall be submitted by hand delivery, mail, etc. (mail (registered mail only) or mail service (mail service with delivery record) by a general mail carrier or specific mail carrier as defined in Article 2, Paragraph 6 or 9 of the Act on Delivery of Faxes and Mail by Private Business Operators (Act No. 99 of 2002). hereinafter referred to as "mail service"). Electronic mail is also permitted. In the case of electronic mail, the requirements for omitting the seal shall be met. a b c d e f g h a b c a b c d 6 Bid opening, etc. 7 Determination of successful bidder 8 Other (3) Method of submitting bid forms (4) Invalid bids, etc. Bids falling under Article 6 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" shall be deemed invalid. Furthermore, bids falling under any of the following shall be generally deemed invalid, and disqualification measures based on "Disqualification Measures for Bids Related to Contracts for Goods, etc. by the Hokkaido Development Bureau" and postponement or cancellation of bid execution based on Article 5 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" may be taken. If an invalid bid is made by the successful bidder, the award decision will be revoked. Bids submitted by persons who have made false statements in their application documents, bids submitted by those who have not received the public notice documents, those who have obtained them from others, or those who have given them to other bidders. In addition, if the seal is omitted on the bid form, write "Seal Omission" in red on the outer envelope, and write the name and contact information of the "Responsible Person" and "Person in Charge" in the margin of the bid form. Submit via the electronic procurement system. However, for paper bidding, submit by mail, etc. (electronic mail is not permitted). In this case, put the bid form in an envelope, seal it, and write the company name or trade name (for individuals, the name), the bid item name, and the bid opening date in red on the outer envelope. (2) Location of bid opening As described in the attached table. (3) Bidders using paper bidding or their agents must be present at the bid opening. If the bidder or their agent is not present at the bid opening, the bid will be opened with the attendance of staff not related to the bid. (4) If the first bid is unsuccessful, a re-bid will be conducted. For bidders using the electronic procurement system, a re-bid notification will be sent approximately 30 minutes after the bid opening time, so please wait by your computer for a while. If the bid opening process takes time and exceeds the scheduled time, the contracting authority will contact you. In the case of paper bidding (mail, etc.), if you are not present at the first bid opening, you will be deemed to have no intention of participating in the re-bid and will be considered to have withdrawn. (5) Cancellation of bidding procedures, etc. If it is determined that the bid cannot be conducted fairly, the bidder may be excluded from participating in the bid, or the bid execution may be postponed or canceled. (6) Notes on bidding Bid forms that do not fall under 5(4) will be treated as valid bid forms, and claims of invalidity due to errors in bid amounts or calculation mistakes cannot be made. Furthermore, if the bidder withdraws from the contract after the award decision, disqualification measures may be taken. (1) Date and time of bid opening As described in the attached table. (2) If there are two or more bids at the same price that should be the successful bid, the successful bidder will be determined by electronic lottery. The electronic procurement system implements an electronic lottery function to improve convenience for bidders. For electronic lotteries, a number from 000 to 999 set by the bidder is required. Therefore, businesses participating in electronic bidding must enter their electronic lottery number in the electronic procurement system, and businesses participating in paper bidding must write their electronic lottery number on the paper bidding participation request. (1) Bidders shall thoroughly read the Hokkaido Development Bureau Competitive Contract Bidding Rules and the Electronic Procurement System Operation Standards. (5) The number of bid executions shall be limited to two times in principle. If a successful bidder is not determined within the number of bid executions, the contract will not be converted to a discretionary contract based on the provisions of Article 99-2 of the Order on Budget, Settlement and Accounting in principle. (1) The successful bidder will be determined by the lowest price bidding method. The successful bidder will be the one who has submitted a valid bid at the lowest price within the limit of the estimated price prepared based on the provisions of Article 79 of the Order on Budget, Settlement and Accounting. However, if it is determined that the successful bidder may not be able to perform the contract in accordance with its terms and conditions due to the bid price, or if it is determined to be extremely inappropriate to conclude a contract with that person due to the risk of disrupting the order of fair trade, the bidder who submitted the lowest bid among other bidders who submitted bids within the limit of the estimated price may be selected as the successful bidder. (2) Language and currency to be used in bidding and contract procedures Japanese and Japanese currency (3) Bid bond and contract deposit Exempt (4) Requirement for contract creation Required (to be created according to the attached draft contract) When performing electronic contracts using the electronic procurement system, the contract must be created in accordance with the procedures specified by the electronic procurement system. If paper contracts are desired, please create a "Paper Contract Procedure Request" (Form 3) and submit it together with the application for confirmation of eligibility for participation in competition in Section 3(1). a b c d e f g h i j k a b c a b c d (5) Regarding the electronic procurement system The system operates 24 hours a day, 365 days a year. If the system needs to be temporarily suspended during operating hours, it will be announced in the "Announcements" section of the Procurement Portal. For system operations, please refer to the "Operation Manual" published on the Procurement Portal. Contact for system operation and connection confirmation, etc. Procurement Portal / Electronic Procurement System Help Desk If the bidder sends documents via the electronic procurement system, a notification and receipt will be issued to the sender, so please be sure to check it. Failure to do so may result in disadvantages such as being unable to participate in subsequent bidding procedures, so please be aware of this. In case of system failure, etc., if it is urgent, such as when the deadline for submission of application documents or bid forms is approaching, please contact the contact point in 1(5)a(b) above. (6) If illegal use of electronic certification, etc., as exemplified below occurs, participation in the bid may be denied. Furthermore, if illegal use is discovered after the award decision, the award decision will be revoked. URL https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 TEL 0570-000-683 In case of problems with electronic certification, etc., please contact each certification authority.