Prefectural Road Okayama-Tamano Line Lighting Installation Work (Trunk 8-1)

Prefectural Road Okayama-Tamano Line Lighting Installation Work (Trunk 8-1) Date of Announcement: September 18, Reiwa 8 Contract Number: 3 Work Location: 4 Type of Work: 5 Construction Period: 6 Estimated Price: 7 Cases subject to minimum reserve price, etc.: 10 Contractual non-conformance liability period: 12 Construction Recycling Law Applicable Work: 3 Period for accepting questions regarding design documents, etc.: 6 days from the date of announcement Period for posting answers regarding design documents, etc.: 9 Bidding acceptance period: 10 Date and time and place of bid opening: Tuesday, October 13, Reiwa 8, 9:48 AM, Okayama City Hall (Main Building), 5th Floor, Bidding Room 8. Bidding Method: As per Common Matters 2 and 4. *Please bid after confirming the answers to questions regarding design documents, etc. *Please note that the electronic bidding system can be used from 8:00 AM to 9:00 PM. *For re-bidding, re-bids will be accepted until 4:00 PM on the day of the first bid opening, and bidding will commence at the same time. Therefore, bidders should check for the presence of re-bids on the electronic bidding system "Procurement Organization: Okayama City → Construction, Consulting, etc. → Electronic Bidding System → Bid Status List" after the bid opening date and time specified in II-10. Notification will be sent via FAX etc. to those who bid in writing. Wednesday, October 7, Reiwa 8, from 4:00 PM to Friday, October 9, Reiwa 8, 4:00 PM toubudouro@city.okayama.jp Friday, October 2, Reiwa 8, from 4:00 PM Until bid opening 7. Location for posting answers regarding design documents, etc.: Bidding and Contracts Website "Construction Work (Contract Division Ordered) → Bidding Information [Construction Work] → General Competitive Bidding List" Wednesday, September 30, Reiwa 8, by 4:00 PM 4. Method for questions regarding design documents, etc.: Questions will only be accepted via email. *Please clearly state the name and contact phone number of the questioner in the email body. Also, please allow ample time for submission as the time required may vary depending on the performance of the computer used and the connection status of the telecommunications line. Furthermore, please use a clear subject line for the email, such as "Bidding Question (〇〇〇 Construction)". 5. Submission address for questions regarding design documents, etc.: Urban Development Bureau, Road Department, Eastern Trunk Road Construction Division Email address: 1. Announcement Period and Method: From the date of announcement to the date of bid opening. Posted on the Okayama City website, "Bidding and Contracts" page (hereinafter referred to as "Bidding and Contracts Website"). 2. Period and Location for Obtaining Design Documents: From the date of announcement to the date of bid opening. Posted on the Bidding and Contracts Website, so please download and obtain them. Applicable 13. Other: If a person who becomes a "confirmation subject" as defined in Common Matters 3(7) (hereinafter referred to as "confirmation subject") in this bid falls under any of Common Matters 14(1), (2), (3), (4), or (5), they will be disqualified. II. Matters Related to Bidding Procedures 9. Bid security and contract security: As per "Common Matters for Announcement of General Competitive Bidding for Construction Work" (hereinafter referred to as "Common Matters") 2 years 11. Work Outline: Road lighting poles: 3 units 8. Payment terms: ① Advance payment: Yes ② Interim advance payment: Yes ③ Partial payment: Yes (within 2 times) However, select either ② or ③ at the time of contract. 2. Project Name: Prefectural Road Okayama-Tamano Line Lighting Installation Work (Trunk 8-1) Location: Okayama City, Naka Ward, Enami Type of Work: Electrical Work General competitive bidding implementation (Announcement) In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16) (hereinafter referred to as "the Order"), the following is announced. Mayor of Okayama City, Masao Omori I. Matters for Bidding 2026033453-30 June 30, Reiwa 9 Publicly announced after bid award Case subject to minimum reserve price: 1 Bidding Qualification: Common Matters: As per Common Matters 1. 7. Assigned Personnel: 8. Other: 1. Deadline for lodging objections to estimates: 2. Objector to estimates: 3. Method of lodging objections to estimates: Only accepted by the method listed in Common Matters 8. *Please lodge objections after confirming the design documents with prices. Must assign personnel with qualifications in Electrical Work. None IV. Procedures for Lodging Objections to Estimates Reiwa 8, October 15, Thursday, by 4:00 PM Limited to bidders for this project. 5. Construction Permit: Must have a construction permit for Electrical Work in accordance with Article 3, Paragraph 1 of the Construction Industry Act. 6. Same type of construction work experience: Not required. 4. Grading Level and Affiliation Area, etc.: For Electrical Work in Naka Ward or Higashi Ward, grading level of A, B, or C. *Be sure to check the latest grading level before bidding. III. Qualifications Required for Bidders 2. In-city and Out-of-city Contractor Classification: Must fall under either ① or ② below. ① In-city contractors ② Quasi-in-city contractors with 50 or more employees in Okayama City according to the latest Okayama City Corporate Resident Tax Final Return, and who are taxed for Okayama City resident tax and have 50 or more employees for whom withholding is performed. 3. Grading Industry Classification: First grading industry is Electrical Work. 13. Deadline for submitting qualification confirmation application documents: By 5:15 PM on the second day after becoming a confirmation subject (excluding city holidays as defined by the Okayama City Holiday Ordinance). *The above period includes the time required for correction and replacement of application documents, etc., so please apply as soon as possible. 12. Qualification confirmation application documents: ① Qualification Confirmation Application for General Competitive Bidding (Form No. 3) ② Application for Assigned Personnel, etc. (Form No. 4) ③ Record of Designation Suspension, etc. (Form No. 5) ④ Notification of Business Scale Evaluation Results / Comprehensive Evaluation Score Notification (Latest) (Copy acceptable) For quasi-in-city contractors only: ⑤ Form No. 1, Appendix 2, as stipulated in Article 2, Item 1 of the Construction Industry Act Enforcement Regulations (showing the latest permit acquisition status for business offices in Okayama City and business offices that will enter into contracts with Okayama City). (Copy acceptable) ⑥ Copy of the latest Okayama City Corporate Resident Tax Final Return. ⑦ Copy of the Reiwa 8 Okayama City Notification of Decision/Change of Resident Tax Amount Based on Salary Income, etc. (for withholding agents). (Portions with personal names are not required.) However, if there are changes, submit a copy of the latest Notification of Decision/Change. Application documents, etc. should be prepared in advance so that they can be submitted promptly after the bid opening. 11. Method of submitting qualification confirmation application documents: Confirmation subjects must submit qualification confirmation application documents and attached documents (hereinafter referred to as "application documents, etc.") by either the method using the electronic bidding system in Common Matters 7(2) or by bringing them to the Contract Division to confirm their qualifications. However, this does not apply if a confirmation subject is found to fall under any of Common Matters 6 or 14(1) to (5) before submitting the application documents, etc. *Other methods will not be accepted. Please note that no content confirmation of application documents, etc. will be performed at the counter. (8) In the case of (3), written bidders shall enter any 3-digit number in the lottery number field of the bid form (cannot enter "000") and attach the bid price breakdown to the bid form. If there are any fractions in the lottery number field, the amount after rounding down the fractional amount will be used. The bid price will be the amount after rounding down. Therefore, bidders, whether they are taxable or non-taxable for consumption tax, shall register the amount equivalent to 100/110 of their estimated contract desired amount in the electronic bidding system (or write it on the bid form for written bidders as stipulated in (3)). (7) In the case of (2), bidders using the electronic bidding system shall attach the bid price breakdown as an attached file, and enter any 3-digit number in the lottery number field at the same time as registering the bid amount. (6) For the determination of the successful bidder, the bid amount registered in the bid (or the amount written on the bid form for written bidders as stipulated in (3)) will have 10% of that amount added to it (if there is a fraction of less than 1 yen, it will be rounded down). The bid price will be the amount after rounding down. Therefore, bidders, whether they are taxable or non-taxable for consumption tax, shall register the amount equivalent to 100/110 of their estimated contract desired amount in the electronic bidding system (or write it on the bid form for written bidders as stipulated in (3)). (5) In the case of (3), the bidder shall submit the "Written Bid Form" (posted on the Bidding and Contracts Website → Construction Work (Contract Division Ordered) → Bidding Information [Construction Work] → Forms [Construction Work] Page) and the bid price breakdown (downloaded from the design documents for the target work posted on the Bidding and Contracts Website → Construction Work (Contract Division Ordered) → Bidding Information [Construction Work] → General Competitive Bidding List), fill in the necessary items, and seal them in an envelope, and bring them to the office by the bid acceptance deadline. The bidder's name and project name shall be written on the front of the envelope (refer to "Written Bidding for Electronic Bidding Projects" on the Bidding and Contracts Website → Electronic Bidding → Guide/Forms → Electronic Bidding Guide Page). (2) Bidders shall submit their bids by registering their bid amount using the electronic bidding system via IC card during the period from the bid acceptance start date and time to the bid acceptance deadline for the target work registered in the electronic bidding system. (3) For those who have registered as users in the electronic bidding system after acquiring an IC card, in the following cases (excluding cases where the IC card cannot be used due to loss, invalidation, blocking, or damage attributable to the bidder), the bidder may participate in writing by bringing the "Written Bid Participation Approval Application" (Form No. 1, posted on the Bidding and Contracts Website → Electronic Bidding → Guide/Forms → Electronic Bidding Guide Page) to the Contract Division one hour before the bid acceptance deadline, and obtaining the Mayor's approval, and then proceed with the subsequent procedures for the target work in writing. However, this is limited to cases where the bid opening date for the target work is within the validity period of the IC card and the IC card re-issuance procedure is being carried out. (4) Those who have changed to written bidding will not be allowed to change back to electronic bidding or resume electronic bidding for the target work. (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order and Article 2, Paragraph 1 of the Okayama City Contract Regulations (1989, City Ordinance No. 63; hereinafter referred to as "Contract Regulations"). (2) For construction work of the same type as the target work, based on the Okayama City Competitive Bidding Qualification and Review Standards, etc. (Showa 61 City Notice No. 120. Hereinafter referred to as "Review Standards, etc."), the bidder must be registered in the city's qualified bidder list. (3) In-city and quasi-in-city contractors as defined in Article 2 of the Okayama City Construction Work Competitive Bidding Qualification Requirements Setting Guidelines (hereinafter referred to as "Setting Guidelines") must meet the standards specified in the announcement for the grading level (hereinafter referred to as "Grading Level") determined in accordance with Article 5 of the Review Standards, etc. (However, those who have received preferential treatment under the Okayama City Construction Work Performance Evaluation Standards (hereinafter referred to as "Preferential Treatment") may bid for works up to one rank higher than their grading level in general competitive bids with an estimated price of less than 1 billion yen. In addition, when bidding under Preferential Treatment, the scope of work is limited to those for which the bidder has received an award based on the Okayama City Construction Work Performance Evaluation Standards.) (4) Out-of-city contractors as defined in Article 2 of the Setting Guidelines must meet the standards specified in the announcement for the same type of construction work experience, etc. (5) Must not be in a period of designation suspension or reservation based on the Okayama City Designation Suspension Standards at the time of bid opening specified in the announcement. (6) By the bid acceptance deadline, the bidder must have acquired a card (hereinafter referred to as "IC card") containing an electronic certificate issued by an accredited certification authority compatible with the electronic bidding core system used by the Okayama Prefecture Electronic Bidding Joint Use System operated by the Okayama Prefecture Electronic Bidding Joint Use Promotion Council, and completed user registration with Okayama City in the electronic bidding system before submitting the bid. The validity period of the IC card must extend beyond the bid opening date and time. (Excluding cases where the IC card cannot be used due to loss, invalidation, blocking, or damage attributable to the bidder.) 2. Submission of Bids and Bid Price Breakdown: (1) The number of bids is limited to two. (15) Comply with the provisions of the Contract Regulations when bidding. 3. Bid Opening Method, etc.: (1) Bids will be opened at the date and time and place specified in the announcement. (2) If there are written bidders as stipulated in 2(3), the bid opening will be conducted after registering the written bid in the electronic bidding system. (3) Upon opening the bids, the bidder whose bid is found to be invalid or disqualified due to any of the reasons in 5(1) to (13) without needing to confirm their eligibility based on the application documents, etc., will have their bid declared invalid. (4) If the target work is a minimum reserve price setting work as defined in the Okayama City Construction Work Minimum Reserve Price Setting Guidelines, bids submitted at a price below the minimum reserve price will be disqualified. (5) In the first bid, the bid execution officer shall sort the bids (excluding those declared invalid or disqualified under (3) or (4)) that are at or below the estimated price (excluding tax) in ascending order of bid price and assign ranks. The bidder who submitted the bid with the first rank will be the subject of eligibility confirmation (hereinafter referred to as "confirmation subject"). If there are one or more bidders who submitted valid bids, the bid award decision will be immediately suspended. If there are no bidders who submitted valid bids, a re-bid will be held. (6) In the re-bid, if there is one or more bidders who submitted valid bids, the bid award decision will be immediately suspended. If there are no bidders who submitted valid bids, the bid will be declared unsuccessful. (7) If the bid award decision is suspended under (5) or (6), and the bid procedures are continued based on the Okayama City Construction Work Estimate Objection Procedure Guidelines (hereinafter referred to as "Estimate Objection Guidelines"), the valid bids will be sorted in ascending order of bid price and ranked. The bidder who submitted the bid with the first rank will be the confirmation subject. (8) When ranking valid bids based on (7), if there are two or more bidders who submitted bids at the same price (hereinafter referred to as "same-price bidders"), the order will be determined by electronic lottery. The lottery method is as follows: ① For each same-price bidder, assign numbers from 0 in order of bid arrival (order of reception by the electronic bidding system server). ② For each same-price bidder, calculate the last three digits of the sum of the registered lottery number and the arrival milliseconds of the electronic bidding system server reception time (hereinafter referred to as "decision lottery number"). For written bidders stipulated in 2(3), the lottery number is the lottery number entered on the bid form, and the arrival milliseconds are the time when the bid price was registered by the city official. ③ For the decision of same-price bidders, the number that matches the number assigned in ① with the remainder obtained by dividing the sum of the decision lottery numbers of the same-price bidders by the number of same-price bidders will be the first-ranked confirmation subject. For others, ranks will be assigned sequentially in increasing order from the number of the first-ranked confirmation subject, and after no more matches are found, ranks will be assigned from the smaller numbers. (9) If there is suspicion of bid rigging, the bid may be suspended, postponed, or the bid award decision may be withheld.