[Revision of Bidding Related Materials on October 20, Reiwa 8] Restoration Work for Small-Scale Collapse Site in Ushikubi Area, Asa Town (8-1) (Bid Opening Scheduled for November 5, Reiwa 8)

[Revision of Bidding Related Materials on October 20, Reiwa 8] Restoration Work for Small-Scale Collapse Site in Ushikubi Area, Asa Town (8-1) (Bid Opening Scheduled for November 5, Reiwa 8) [Revision of Bidding Related Materials on October 20, Reiwa 8] Restoration Work for Small-Scale Collapse Site in Ushikubi Area, Asa Town (8-1) (Bid Opening Scheduled for November 5, Reiwa 8) Page Number: 1054634 Update Date: October 22, 2026 Project Number: 2026100516001 Project Name: Restoration Work for Small-Scale Collapse Site in Ushikubi Area, Asa Town (8-1) Procurement Category: Construction Project Management Section: Agriculture, Forestry and Construction Division, Asakita Ward Office Contract Management Section: Citizen Affairs Adjustment Division, Asakita Ward Office Date of Announcement: October 20, Reiwa 8 Bid Opening Date: November 5, Reiwa 8 Remarks: Due to an error in "Specifications and Special Specifications, etc." (Document 3), corrections have been made. Please download and replace the document. Attached Files: 03 Specifications and Special Specifications, etc. (PDF 1.6MB) To view PDF files, you need "Adobe(R) Reader(R)". If you do not have it, please download it (free) from the Adobe Systems website (new window). Inquiries about this page: Agriculture, Forestry and Construction Division, Asakita Ward Office 4-13-14 Kabe, Asakita-ku, Hiroshima City, 731-0292 Phone: 082-819-3932 (Main) Fax: 082-819-3885 [email protected] Specifications 1. This work shall be carried out in accordance with the special specifications and the Hiroshima City Civil Engineering Works Common Specifications (August, Reiwa 8). 2. Compliance with the Construction Industry Act, the Act on Promoting Proper Bidding and Contracts for Public Works, and the Act on Recycling of Materials in Construction Work (Construction Recycling Act), etc. (1) Do not enter into subcontracting agreements that are illegal or improper, such as lump-sum subcontracting, in violation of the Construction Industry Act (Showa 24, Law No. 100) and the Act on Promoting Proper Bidding and Contracts for Public Works (Heisei 12, Law No. 127). (2) In accordance with Article 26 of the Construction Industry Act, the contractor shall assign a full-time chief engineer or supervising engineer to each construction site who possesses appropriate qualifications and technical skills (limited to those who are directly and constantly employed by the contractor and exclusively engage in such duties). (3) The supervising engineer shall always carry a supervising engineer's qualification certificate. Upon request from the issuer, the said qualification certificate shall be presented. (4) If the contractor enters into a subcontracting agreement for the construction of the work, the contractor shall create a construction system ledger in accordance with Article 24-8 of the Construction Industry Act, keep it at the construction site, and submit a copy thereof. The construction system ledger shall include a list of workers with their names, dates of birth, and ages, etc., who are engaged at the construction site. (5) The contractor shall create a construction system diagram showing the division of work among subcontractors in accordance with Article 24-8 of the Construction Industry Act as specified in the preceding paragraph, and post it in a location easily visible to construction personnel and the public. (6) The contractor shall ensure that the site supervisor, supervising (chief) engineer, and supervising engineer's assistant wear armbands indicating their positions, as well as name tags with their photos, company names, and certification seals. In addition, for construction projects where a construction system ledger is created, the chief engineer of the subcontractor shall also wear a similar name tag. (7) If this work falls under the scope of the Act on Recycling of Materials in Construction Work (Heisei 12, Law No. 104) (including cases where it becomes applicable due to changes in site conditions, etc.), the contractor shall comply with the said Act during construction and perform proper dismantling and recycling, etc. Ensure that subcontractors also strictly comply. (8) The contractor shall conduct a site survey and prepare and submit a construction plan in accordance with the standards for appropriate construction methods stipulated in the said Act. (9) When the recycling of specified construction waste materials stipulated in the said Act is completed, the contractor shall report in writing in the format designated by the supervisor. 3. Subcontracting Agreements (1) To ensure the proper execution of this contract work, when entering into a subcontracting agreement, the contractor shall strive to comply with the "Guidelines for Rationalization of Production Systems in the Construction Industry" by appropriately selecting subcontractors, concluding rational subcontracting agreements, properly fulfilling payment obligations, and guiding employment management, etc., at the subcontracting level. (2) To contribute to the properization of transaction conditions for small and medium-sized construction contractors and the stabilization of their cash flow, the client in a subcontracting agreement shall consider the properization of contract payments, such as cash payment using advance payments received from the issuer, improvement of the cash ratio in contract payments, and shortening of bill periods, to the subcontractor. (3) When subcontracting, efforts shall be made to subcontract to businesses with head offices within the city. 4. Materials Used (1) Efforts shall be made to use construction materials manufactured by businesses with head offices or manufacturing plants within the city for this work. Even if this is not possible, efforts shall be made to use materials handled by construction material suppliers with head offices within the city. (2) When contracting with construction material suppliers, efforts shall be made to ensure fair transactions without unfairly harming the interests of the supplier. 5. During the execution of the work, all unreasonable demands from organized crime groups, etc., shall be firmly rejected. In the event of damage, the police shall be promptly notified, and necessary cooperation shall be provided for the investigation. Furthermore, close contact shall be maintained with the supervisor, and consultations shall be held in the event of damage to the progress, etc. 6. In the execution of this work, the following measures shall be implemented to improve the welfare of construction workers. (1) The contractor shall join the Construction Industry Retirement Allowance Mutual Aid System (hereinafter referred to as the "Ken-Tai-Kyo System"), purchase mutual aid stamps or retirement allowance points for workers employed by the contractor who are subject to the Ken-Tai-Kyo System, and in the case of the stamp pasting method, paste the mutual aid stamps in the worker's mutual aid passbook. In the case of the electronic application method, report the employment status to the Independent Administrative Agency Workers' Retirement Allowance Mutual Aid Organization through the dedicated electronic application website and pay the contributions. The contractor shall report the status of participation in the Ken-Tai-Kyo System, etc., to the supervisor in a separately prescribed format. (2) When the contractor enters into a subcontracting agreement, the contractor shall explain the purpose of the Ken-Tai-Kyo System to the subcontractor and promote the subcontractor's participation in the Ken-Tai-Kyo System by jointly purchasing mutual aid stamps or retirement allowance points for workers employed by the subcontractor who are subject to the Ken-Tai-Kyo System, and in the case of the stamp pasting method, provide them in kind, and in the case of the electronic application method, apply for the lump-sum allocation of retirement allowance points. Alternatively, by including the equivalent amount of contributions to the Ken-Tai-Kyo System in the subcontract payment, the contractor shall promote the subcontractor's participation in the Ken-Tai-Kyo System and purchase and paste mutual aid stamps or purchase retirement allowance points. (3) If the subcontractor is small in scale and lacks sufficient administrative capacity for the Ken-Tai-Kyo System, there is a method for the prime contractor to entrust the administrative processing, such as joining the Ken-Tai-Kyo System and pasting mutual aid stamps in the mutual aid passbook. Therefore, the prime contractor shall endeavor to accept the administrative tasks of subcontractors as much as possible. (4) If it is deemed necessary to grasp the purchase status of mutual aid stamps and retirement allowance points, the contractor shall submit or present the stamp receipt and payment book and other related documents to the supervisor in accordance with the supervisor's instructions. (5) The contractor shall post the "Construction Industry Retirement Allowance Mutual Aid System Applicable Business Construction Site" sign at the construction site entrance, etc., in a location easily visible to workers. However, this does not apply if it is not applicable. (6) The contractor shall report on the operational status of the Ken-Tai-Kyo System upon completion of the work in a separately prescribed format to the supervisor. 7. If suspicious objects are discovered at the construction site, they shall be handled appropriately in accordance with the "Manual for Responding to Discovery of Suspicious Objects in Construction Work." (As of August 1, Reiwa 8) - 1 - Special Specifications Part 1 Common Provisions Chapter 1 General Provisions 1. Regarding Submission to the Mayor: (1) For contracts with a contract price of 1 million yen or more, submit an "Work Schedule" and a "Breakdown of Contract Price" indicating statutory welfare costs, based on a separately prescribed format, within 7 days from the date of contract conclusion. (2) For contracts with a contract price of 1 million yen or more, submit a "Notification of Site Supervisor/Chief (Supervising) Engineer" based on a separately prescribed format within 7 days from the date of contract conclusion (for contracts with a selection period for commencement of work, from the start date of the actual construction period (if the start date of the actual construction period is advanced with the consent of Hiroshima City, the start date of the revised actual construction period). The same applies hereinafter). (3) If the chief engineer and site supervisor wish to concurrently hold positions in accordance with the conditions specified in Item 1 of the attached "Conditions for Concurrent Positions," submit the separately prescribed form "Regarding Concurrent Positions of Chief Engineer and Site Supervisor." If the supervising engineer wishes to concurrently hold positions in other construction projects under the special provision specified in Item 2 of the attached "Conditions for Concurrent Positions," submit the "Notification of Placement of Supervising Engineer's Assistant" together. Furthermore, if the chief engineer or supervising engineer wishes to concurrently hold positions in other construction projects under the special provision specified in Item 3 of the attached "Conditions for Concurrent Positions," submit the "Regarding Concurrent Positions of Chief Engineer, etc., under Special Provision No. 1" and the "Work Plan Showing Personnel Allocation." If the office engineer or specific office engineer (hereinafter referred to as "Office Engineer, etc.") concurrently holds the position of chief engineer or supervising engineer under the special provision specified in Item 4 of the attached "Conditions for Concurrent Positions," submit the "Work Plan Showing Personnel Allocation." (4) For contracts with a contract price of 5 million yen or more, when purchasing construction materials (excluding those listed in Table 1) with a purchase price of 100,000 yen or more, or construction materials listed in Table 2, submit a "Notification of Construction Material Purchase Location" and the corresponding electronic data. (5) If any part of the work is subcontracted to a third party, submit a "Subcontractor Notification" in a separately prescribed format, including the name, address, work content, and contract price of the subcontractor to whom the work is subcontracted, and obtain confirmation of the subcontractor. If there are any changes to the information, resubmit and obtain confirmation promptly. (6) It is generally prohibited to enter into a subcontracting agreement with a construction contractor who is not enrolled in social insurance, etc. (health insurance, employees' pension insurance, and employment insurance). If a subcontracting agreement is concluded with a construction contractor not enrolled in social insurance, etc., in accordance with Article 6-3, Paragraph 2 of the Hiroshima City Construction Contract Terms and Conditions, submit a written statement detailing the specific reasons for concluding the subcontracting agreement. Furthermore, if a subcontracting agreement is concluded with a construction contractor who is in the process of enrolling in social insurance, etc., attach documents confirming that the subcontractor is in the process of enrolling in social insurance, etc., and submit the separately prescribed letter of commitment. (7) For contracts with a contract price below the investigation standard price, and for subcontracting agreements where the primary subcontract amount per contract is 1 million yen or more, submit the payment status to subcontractors to the supervisor in a separately prescribed format. The submission period shall be "at the time of intermediate inspection, at the time of requesting intermediate advance payment, or within 30 days after receiving progress payment" for contracts with an initial construction period of 6 months or more (or an actual construction period of 6 months or more as shown in the contract documents for contracts planned for carry-over), or at the time of completion of the work if there is no such applicable period. Similarly, for contracts with an initial construction period or actual construction period of less than 6 months, the submission period shall be at the time of completion of the work. Furthermore, for contracts designated by the city, submit documents that confirm the payment details to subcontractors. - 2 - 2. Handling of Site Supervisor in Article 10, Paragraph 3 of the Hiroshima City Construction Contract Terms and Conditions: The handling of the site supervisor in Article 10, Paragraph 3 of the City's contract terms shall be considered as not "hindering the operation, supervision, and exercise of authority of the site supervisor at the construction site" in any of the following cases: (1) The period from the conclusion of the contract until the establishment of the site office, the delivery of materials, or the commencement of temporary construction, etc. (2) The period during which the entire construction work is temporarily suspended in accordance with the provisions of Article 20, Paragraph 1 or 2. (3) For works including factory production of bridges, pumps, gates, elevators, etc., the period during which only factory production is carried out. (4) Periods other than those listed in the preceding three items, during which no work is performed at the construction site. (5) Other periods recognized by the issuer. 3. Concurrent Positions of Assigned Engineers, etc. (1) The number of concurrent positions for chief engineers, site supervisors, and supervising engineers, etc., shall be as specified in Items 1 to 3 of the attached "Conditions for Concurrent Positions." Concurrent positions shall be permitted only if the conditions are met with other construction projects where they are assigned. (2) If the total amount of subcontract payments is 50 million yen (including tax) or more, a supervising engineer must be assigned. (3) The project management section shall review the concurrent positions of chief engineers or site supervisors upon submission of the "Regarding Concurrent Positions of Chief Engineer and Site Supervisor" form, and shall accept it only if all concurrent conditions are met. Acceptance shall be deemed as approval of concurrent positions. (4) For construction projects with an initial contract price of 45 million yen (including tax) or more and less than 100 million yen (including tax), if the special provision specified in Item 3 of the attached "Conditions for Concurrent Positions" is utilized, the other construction project must also be a project where concurrent positions are permitted, and all requirements specified in Item 3 (1) of the attached "Conditions for Concurrent Positions" must be met. Furthermore, if requested by the supervisor during the construction period to confirm that the requirements are met, prompt action must be taken. (5) For construction projects with an initial contract price of 45 million yen (including tax) or more and less than 100 million yen (including tax), if the office engineer, etc., utilizes the special provision specified in Item 4 of the attached "Conditions for Concurrent Positions," all requirements specified in Item 4 (1) of the attached "Conditions for Concurrent Positions" must be met. Furthermore, if applicable under Item 4 (1) ① or ③ of the attached "Conditions for Concurrent Positions," prompt action must be taken if requested by the supervisor during the construction period to confirm that the requirements are met. (6) The approval for concurrent positions of chief engineers, site supervisors, or supervising engineers shall be revoked if any of the following circumstances are found to exist.