(Announcement 8.10.22) Reiwa 8 Fiscal Year Regional Revitalization Project Kurashina Takenoo Area Agricultural Road Improvement Work (PDF file: 288.7KB)

(Announcement 8.10.22) Reiwa 8 Fiscal Year Regional Revitalization Project Kurashina Takenoo Area Agricultural Road Improvement Work (PDF file: 288.7KB) Contract No. 1-72 The following tender will be held (New Post-qualification Open Competitive Bidding). 1. Overview of Target Work, etc. 2. Qualification Requirements for Bidders All of the following conditions must be met. 3. Date and Time and Place of Bidding and Opening of Bids 4. Submission of Tender Participation Request Form: Not required. Business Experience: Must have a main business office (headquarters, main branch, etc.) registered on the tender participant qualification list within Chikuma City and have at least 2 years of business experience in Chikuma City as of May 1, Reiwa 8. Other: (6) Companies with capital or personnel relationships must not participate in this tender. Tender Date and Time: November 5, Reiwa 8, 9:50 AM. Tender Place: Chikuma City Hall, 3rd Floor, Conference Room 302. Bid Opening Place: Same as above (immediately after the tender). (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order. (2) Must not have received a business suspension order under Article 28 of the Construction Industry Act or other relevant laws and regulations. (3) Must not be subject to tender participation suspension measures based on the Chikuma City Construction Work Tender Participant Suspension Guidelines (Chikuma City Public Notice No. 7, Reiwa 15). (Includes those who have become subject to the measures stipulated in the attached table of the same guidelines between the tender announcement date and the successful bid decision date.) (4) If bankruptcy proceedings or civil rehabilitation proceedings have been filed under the Company Rehabilitation Act or the Civil Rehabilitation Act, the applicant must have had the commencement of rehabilitation proceedings or rehabilitation proceedings decided as of the application date. (5) Must have a valid business performance review. Construction Industry Permit: Must have a specific or general construction industry permit. However, if the total amount of subcontracted work is 50 million yen or more (80 million yen for general building construction), a specific construction industry permit must be obtained. Same Type of Work Experience: Not required. Site Manager: Must be an employee. Assigned Technician: Must assign a designated employee technician (limited to those with an employment relationship of 3 months or more prior to the tender date). However, if the contract price is 45 million yen or more (90 million yen for general building construction), a technician must be assigned exclusively. Work Overview: Agricultural road work L=14.2m (BC2-EC2), retaining wall work A=12m2, block retaining wall work A=32m2, drainage ditch work L=81.2m. Work Completion Deadline: March 19, Reiwa 9 ( days). Registration of Tender Participation Qualification: Must be listed on the Chikuma City Construction Work Tender Participant Qualification List for Reiwa 7, 8, and 9. Work Type and Grade Classification: Must be rated C or D for civil engineering work. Regional Requirements: Must have a main business office (headquarters, main branch, etc.) registered on the tender participant qualification list within Chikuma City. October 22, Reiwa 8 Tender Announcement: The following tender will be held: New Post-qualification Open Competitive Bidding. Shuichi Ogawa, Mayor of Chikuma City. Work Name: Reiwa 8 Fiscal Year Regional Revitalization Project Kurashina Takenoo Area Agricultural Road Improvement Work. Work Location: Chikuma City, Kurashina. 5. Design Documents, etc., Posting and Q&A 6. Tender Matters, etc. Submission of Design Documents, etc. and Questions: Other: (2) Those not present at the bidding venue at the start of the bidding cannot participate. (3) If a proxy participates in the bidding, a letter of attorney must be submitted. *For information on preparing the letter of attorney and the bid form when submitting the letter of attorney, refer to Bidding/Procurement Information -> Construction Work Bidding Information -> Format Collection (Construction/Contracts) -> How to Prepare a Letter of Attorney. (4) Those who are disqualified for falling below the minimum restriction price or who submit invalid bids cannot participate in the second and subsequent bids and estimates. (5) Bidding will be conducted even if there is only one bidder. Contract Security Deposit: Monetary security (Exempt if it falls under the provisions of Article 124, Paragraph 3 of the Chikuma City Financial Regulations). Advance Payment Application: Applicable if the contract amount is 1 million yen or more. Partial Payment Application: Applicable. (1) Bidding shall be conducted in accordance with relevant laws and regulations, Chikuma City New Post-qualification Open Competitive Bidding Implementation Guidelines, Chikuma City Procedures for Handling Requests for Re-examination of Cost Calculation for Construction Work, etc., and Bidding Instructions. Bidders must carefully read the tender announcement, bidding instructions, and site information before bidding. Number of Bids and Estimates: The number of bids is up to 2. If there are no bids above the minimum restriction price and below the estimated price after two bids, estimates will be conducted up to two times with the second lowest bidder. Submission of Detailed Cost Breakdown: Required. Based on the amendment to the "Act on Promoting Proper Bidding and Contracts for Public Works," bidders must submit a breakdown clearly stating (1) material costs, (2) labor costs, (3) statutory welfare costs (employer's burden), (4) Japan Construction Workers Pension Fund contributions, and (5) safety and health expenses. For the time being, submit the separate sheet "Construction Cost Breakdown" in addition to and supplementing the conventional breakdown. (It is acceptable to indicate in the margins of the conventional breakdown or submit in a separate format.) For details, refer to the Chikuma City website "Breakdown of Bidding Amounts in Public Works Procurement." Contents of Detailed Cost Breakdown: Detailed cost breakdown corresponding to the amount of the first bid (parts corresponding to pages 0002 to 0009 of the design document without cost). Possibility of Request for Re-examination of Cost Calculation: Possible (See "11. Request for Re-examination of Cost Calculation" for details). Sending Address: Chikuma City Hall, Property Management and Contracts Division. FAX Number: 026-273-8787. Email: kankei@city.chikuma.lg.jp. Answer to Questions: Will be posted on the city's website (same location as the announcement) by 5:00 PM on October 30, Reiwa 8. Tender Security Deposit: Exempt. Estimated Price: Post-disclosure. Minimum Restriction Price: Set (post-disclosure). Refer to "7. Method of Calculating Minimum Restriction Price" for the calculation method of the minimum restriction price. Posting of Design Documents, etc.: Design documents will be posted on the city's website. Download necessary parts. Question Deadline: October 28, Reiwa 8, 11:00 AM. Question Format: Use the dedicated format. Download the format from the city's website. (City Website: Bidding/Procurement Information -> Construction Work Bidding Information -> Format Collection (Construction/Contracts)) Submission Method: Submit by FAX or email. 7. Method of Calculating Minimum Restriction Price 8. Method of Determining the Successful Bidder 9. Submission of Tender Qualification Confirmation Documents and Notification of Information Affecting the Construction Period or Contract Amount 1. Tender Qualification Confirmation Documents (1) New Post-qualification Open Competitive Bidding Tender Qualification Confirmation Application Form (2) Assigned Technician Statement: Attach documents confirming the possession of necessary qualifications for the assigned technician (copy of qualification certificate, etc.). (3) Site Manager Statement: For (2) and (3), attach documents confirming the employment relationship between the technician and the site manager. Example: Resident Tax Special Collection Tax Notice issued by the municipality, Health Insurance/Employees' Pension Insurance Standard Remuneration Decision Notice, Supervision Technician Qualification Certificate, Employment Certificate from the affiliated company, or equivalent documents (copies are acceptable). *As the Health Insurance Certificate has been abolished, please attach other confirmation documents. (4) Construction (Contract Work) Experience Statement (Submit only if same type of work experience is required as a tender participant qualification requirement) (5) Copy of Construction Industry Permit (6) Copy of Latest Business Performance Evaluation Results Notification / Overall Evaluation Score Notification 2. Notification of Information Affecting the Construction Period or Contract Amount 10. Public Disclosure of Detailed Cost Breakdown for Public Use: Concluded. The formats for (1) to (4) above can be downloaded from the city's website and the dedicated format must be used. (City Website: Bidding/Procurement Information -> Construction Work Bidding Information -> Format Collection (Construction/Contracts)) The successful bidder, in accordance with the provisions of Article 20-2, Paragraph 2 of the Construction Industry Act (Law No. 100 of 1949), if it is recognized that there is a possibility of an event affecting the construction period or contract amount, shall notify the contracting authority of such event for the purpose of grasping the situation of the event from the time of successful bid decision until the conclusion of the contract. Documents to be Submitted: Notification under Article 20-2, Paragraph 2 of the Construction Industry Act for Public Works. Once a successful bid candidate is determined, the detailed cost breakdown for public use will be posted at the Property Management and Contracts Division counter from 1:00 PM on the bidding day. (2) The successful bid candidate must submit the tender qualification confirmation application documents (refer to "9. Tender Qualification Confirmation Documents") by the deadline specified in the Chikuma City New Post-qualification Open Competitive Bidding Implementation Guidelines. (3) After reviewing the tender qualification confirmation documents submitted by the successful bid candidate, if the tender qualification requirements are met, the successful bid candidate will be determined as the successful bidder. (4) The successful bidder will be determined within the day following the submission of the tender qualification confirmation documents (excluding holidays). (5) If the successful bid candidate does not meet the tender qualification requirements, the next ranked bidder who bid below the estimated price (excluding bids below the minimum restriction price) will be requested to submit tender qualification confirmation documents, and the process will continue until one bidder meeting the tender qualification requirements is confirmed. (6) For construction work with a design cost of 150 million yen or more, it falls under contracts requiring the approval of the assembly, and the successful bidder will conclude a provisional contract for construction work. The calculation of the minimum restriction price will be based on "Method of Calculating Minimum Restriction Price" (City Website: Bidding/Procurement Information -> Construction Work Bidding Information -> Tender System Guidelines) under "Construction (1)". *Please note that the unit for rounding the lower limit in the calculation of the minimum restriction price has changed for tender announcements from June 1, Reiwa 8 onwards. (1) The bidder who submits the lowest price (excluding bids below the minimum restriction price) that is less than or equal to the estimated price will be determined as the successful bid candidate. 11. Request for Re--examination of Cost Calculation: From 1:00 PM on the bidding day to 4:30 PM on the following day. 12. Other: Contact Information: Property Management and Contracts Division, Contracts Section. TEL: 026-273-1111 (Ext. 4124). FAX: 026-273-8787. Cases Not Treated as Requests: (1) Submissions from parties other than bidders of the relevant tender. (2) Submissions from the successful bid candidate of the relevant tender. (3) Submissions by methods other than hand-delivery. (4) Submissions after the request period has ended. (5) Submissions where the construction work or other subject of the request cannot be identified. (6) Submissions where the content is not specific, or the content cannot be identified otherwise. (7) Items that can be confirmed from the design documents, etc. (8) Items that should have been confirmed by asking questions during the question period in the tender announcement (e.g., differences in quantities between the design document and the quantity calculation book). (9) In addition to the preceding items, matters not directly related to the tender. Publication of Detailed Examination Results, etc.: Answers to requests and detailed examination results will be posted on the city's website. (City Website: Bidding/Procurement Information -> Construction Work Bidding Information -> Cost Calculation Re-examination Results and Answers) - If it is found after the contract that the bidder did not meet the qualification requirements in "2. Qualification Requirements for Bidders," or if there were false statements in the tender qualification confirmation documents, or if there was a violation of tender conditions, the contract will be terminated. Submission Method: After the successful bid candidate is determined, requests for re-examination of cost calculation will be accepted as follows. Eligible Parties for Request: Bidders only (excluding those who declined the first bid and the successful bid candidate). Request Period: Submission Method: Submit by bringing the completed dedicated format (Request for Re--examination of Cost Calculation) with the necessary information filled in. Download the format and examples from the city's website. (City Website: Bidding/Procurement Information -> Construction Work Bidding Information -> Format Collection (Construction/Contracts)) Submission Location: Chikuma City Hall, 4th Floor, Property Management and Contracts Division. Notes: (1) Fill in the Request for Re-examination of Cost Calculation specifically, referring to the examples. (2) Bring cost calculation materials that form the basis of the request at the time of submission. (3) Submit based on the detailed cost breakdown for public use.