(Announcement 8.10.30) FY2026 Reconstruction Project of Chikuma City Tokura Nursery School Electrical Equipment Work (PDF file: 326.2KB)

(Announcement 8.10.30) FY2026 Reconstruction Project of Chikuma City Tokura Nursery School Electrical Equipment Work (PDF file: 326.2KB) Contract No. 1-78 We will conduct a tender (New Post-Disqualification General Competitive Tender (Variable Minimum Restriction Price System Applicable)) as follows. 1. Outline of Target Work, etc. 2-1. Qualifications for Tender Participants A. "Participation by a Single Company" Must meet all of the following conditions. Business Performance Must have its main business office (headquarters, main office, etc.) within Chikuma City and have at least 2 years of business experience within Chikuma City as of May 1, 2024. Other (2) Must not have been subject to a business suspension order under Article 28 of the Building Construction Business Act or other relevant laws and regulations. (3) Must not be subject to a tender suspension measure based on the "Chikuma City Notice Regarding Tender Suspension for Construction Work, etc." (Chikuma City Notice No. 7 of 2003) (including those who fall under the measures stipulated in the attached table of the same notice from the tender announcement date to the contract award date). (4) If an application for commencement of rehabilitation proceedings or reorganization proceedings under the Corporate Reorganization Act or the Civil Rehabilitation Act has been filed, the decision to commence rehabilitation proceedings or reorganization proceedings must have been made as of the application date. (5) Must have valid business performance evaluation. Must not participate as a member of a joint venture. (6) Companies with capital or personnel relationships must not participate in this tender. Specific Construction Business Permit Required Same Type of Work Construction Experience Not Required Site Supervisor Must be an employee. Dispatched Technician Must assign a designated technician exclusively. However, this is limited to those with an employment relationship of 3 months or more prior to the tender date. (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act. Work Completion Deadline March 24, 2028 (approx. days) Registration of Tender Participation Qualification Must be listed on the Chikuma City Construction Work Tender Participant Qualification List for FY2025, 2026, and 2027. Type of Work and Grade Classification Must be grade A for electrical work. Regional Requirements Must have its main business office (headquarters, main office, etc.) listed on the tender participant qualification list within Chikuma City. Participation in this tender can be made by either A "Participation by a Single Company" or B "Participation by a Specific Construction Joint Venture (hereinafter referred to as "Joint Venture")." October 30, 2024 Tender Announcement Shuichi Ogawa, Mayor of Chikuma City Work Name FY2026 Reconstruction Project of Chikuma City Tokura Nursery School Electrical Equipment Work Work Location Tokura, Chikuma City Work Overview Electrical equipment work for the Tokura Nursery School reconstruction project, one lot. B. "Participation by a Joint Venture" Must be a joint venture that meets all of the following conditions. [A: Conditions for the Representative Member] The representative member must meet all of the following conditions. [B: Conditions for Members Other Than the Representative] Members other than the representative must meet all of the following conditions. Number of Members 2 parties. Investment Ratio Each member's investment ratio must be 30% or more (however, the representative member must be over 50%). Regional Requirements - All members must have a business office (headquarters, main office, branch office, etc.) listed on the tender participant qualification list in the Tohoku-Shin'etsu region of Nagano Prefecture. - However, at least one of the members must have its main business office (headquarters, main office, etc.) listed on the tender participant qualification list within Chikuma City and have at least 2 years of business experience within Chikuma City as of May 1, 2024. Site Supervisor Must be an employee of one of the members. Dispatched Technician Each member must assign a designated technician. However, this is limited to those with an employment relationship of 3 months or more prior to the tender date. Other The representative member and members other than the representative must each meet the conditions of A and B below. Registration of Tender Participation Qualification Must be listed on the Chikuma City Construction Work Tender Participant Qualification List for FY2025, 2026, and 2027. Type of Work and Grade Classification Must be grade A for electrical work. (Note: The representative member must be the one with the highest score for electrical work in their latest business scale evaluation results notification.) Specific Construction Business Permit Required Same Type of Work Construction Experience Not Required (5) Must have valid business performance evaluation. (6) Companies with capital or personnel relationships must not participate in this tender. Must not participate as a member of multiple joint ventures. Must not participate as a single company. Other (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act. (2) Must not have been subject to a business suspension order under Article 28 of the Building Construction Business Act or other relevant laws and regulations. (3) Must not be subject to a tender suspension measure based on the "Chikuma City Notice Regarding Tender Suspension for Construction Work, etc." (Chikuma City Notice No. 7 of 2003) (including those who fall under the measures stipulated in the attached table of the same notice from the tender announcement date to the contract award date). (4) If an application for commencement of rehabilitation proceedings or reorganization proceedings under the Corporate Reorganization Act or the Civil Rehabilitation Act has been filed, the decision to commence rehabilitation proceedings or reorganization proceedings must have been made as of the application date. (5) Must have valid business performance evaluation. (6) Companies with capital or personnel relationships must not participate in this tender. Must not participate as a member of multiple joint ventures. Must not participate as a single company. Registration of Tender Participation Qualification Must be listed on the Chikuma City Construction Work Tender Participant Qualification List for FY2025, 2026, and 2027. Type of Work and Grade Classification Must be grade A for electrical work. Specific Construction Business Permit Not Required Same Type of Work Construction Experience Not Required Other (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act. (2) Must not have been subject to a business suspension order under Article 28 of the Building Construction Business Act or other relevant laws and regulations. (3) Must not be subject to a tender suspension measure based on the "Chikuma City Notice Regarding Tender Suspension for Construction Work, etc." (Chikuma City Notice No. 7 of 2003) (including those who fall under the measures stipulated in the attached table of the same notice from the tender announcement date to the contract award date). (4) If an application for commencement of rehabilitation proceedings or reorganization proceedings under the Corporate Reorganization Act or the Civil Rehabilitation Act has been filed, the decision to commence rehabilitation proceedings or reorganization proceedings must have been made as of the application date. (5) Must have valid business performance evaluation. 2-2. Preliminary Submission Documents for Joint Venture Participation 3. Tender and Bid Opening Date and Time and Location 4. Submission of Tender Participation Intent Form Required for participation as a single company. 5. Placement of Design Documents and Question and Answer Inquiries regarding design documents, etc. Submission of inquiries Answers to inquiries Will be posted on the city's website (same location as the announcement) by 5:00 PM on November 25, 2024. Inquiry Deadline 11:00 AM on November 19, 2024. Inquiry Form Use the dedicated form. Download the form from the city's website. (City Website: Bidding and Procurement Information -> Construction Work Bidding Information -> Forms (Construction/Contracts)) Submission Method Submit by FAX or email. Submission Destination Chikuma City Hall, Management and Contracts Division FAX Number: 026-273-8787 Email: kankei@city.chikuma.lg.jp Tender Date and Time 9:00 AM on December 1, 2024. Tender Location Chikuma City Hall, 3rd Floor, Conference Room 302. Bid Opening Location Same as above (immediately after the tender). To grasp the number of tender participants in advance, please send the Tender Participation Intent Form (stamped with the representative's seal) by FAX by 4:30 PM on November 24, 2024. Also, please confirm receipt of the FAX by phone after sending. (Form can be downloaded from the city's website (Bidding and Procurement Information -> Construction Work Bidding Information -> Forms (Construction/Contracts))) * It is possible to participate in the tender even if the submission is not made by the deadline, but if no one submits by the deadline, the tender may be canceled. * Not required for participation in a joint venture. Placement of Design Documents, etc. Design documents, etc. will be posted on the city's website, so please download the necessary parts. Submission Documents If participating in the tender as a joint venture, please submit the following documents in advance. ① Construction Joint Venture Tender Participation Qualification Confirmation Application Form (Use the form posted at the same time as the announcement) ② Specific Construction Joint Venture Agreement ③ Copy of the latest Business Scale Evaluation Results Notification and Overall Evaluation Score Notification (Representative member only) Number of Copies 1 copy each. Submission Deadline 4:30 PM on November 24, 2024 (Tuesday). Submission Destination Chikuma City Hall, 4th Floor, Management and Contracts Division (in person). If no contact is received from the Management and Contracts Division by the second business day after submission, participation in the tender will be permitted. 6. Tender Matters, etc. Other * For information on how to create a power of attorney and a tender form when submitting a power of attorney, please refer to Bidding and Procurement Information -> Construction Work Bidding Information -> Forms (Construction/Contracts) -> How to Create a Power of Attorney. (4) Those who are disqualified for being below the minimum restriction price or who submit invalid bids cannot participate in the second and subsequent bids and estimates. (5) Bidding will be conducted even if there is only one tender participant. Advance Payment Applicable. As this is a contract related to a debt assumption obligation, it shall be deemed to fall under Article 41, Paragraph 3 of the Standard Contract for Construction Work, and 4/10 of the total contract amount can be paid in the accounting year of the contract. Partial Payment Applicable. (1) Tenders shall be conducted in accordance with relevant laws and regulations, the Chikuma City New Post-Disqualification General Competitive Tender Implementation Guidelines, the Chikuma City Procedures for Handling Doubts about Construction Work Estimates, tender instructions, etc. Tender participants must carefully review the tender announcement, tender instructions, and the site, etc., before bidding. (2) Those not present at the tender venue at the start of the tender cannot participate. (3) If a proxy participates in the tender, a power of attorney must be submitted. Submission of Breakdown of Costs Required Based on the revision of the "Act on Promotion of Fair Bidding and Contracts for Public Works," tender participants must submit a breakdown clearly stating ① material costs, ② labor costs, ③ statutory welfare costs (employer's burden), ④ construction worker retirement allowance mutual aid system premiums, and ⑤ safety and health expenses. For the time being, please submit the attached "Construction Cost Breakdown" in addition to and supplementing the conventional breakdown. (It is also acceptable to indicate this in the margins of the conventional breakdown or submit it in a separate format.) For details, please refer to the Chikuma City website "Regarding the Breakdown of Bid Amounts in Public Works Procurement." Breakdown of Costs Content Breakdown of costs corresponding to the amount of the first bid (parts corresponding to 1, 3, and 4 of the design document excluding costs). Possibility of Request for Re-examination of Estimates Possible (for details, refer to "11. Regarding Request for Re-examination of Estimates.") Contract Guarantee Monetary guarantee (exempted if it falls under the provisions of Article 124, Paragraph 3 of the Chikuma City Financial Regulations). Bid Bond Exempted. Estimated Price Post-disclosure. Minimum Restriction Price Set (post-disclosure). Refer to "7. Regarding the Calculation Method of the Minimum Restriction Price" for the calculation method of the minimum restriction price. Number of Bids and Estimates The number of bids shall be up to 2. If no bid is made that is equal to or higher than the minimum restriction price and equal to or lower than the estimated price in two bids, estimates will be conducted up to two times with the second lowest bidder. 7. Regarding the Calculation Method of the Minimum Restriction Price (Variable Minimum Restriction Price System Applicable) 8. Method of Determining the Successful Bidder 9. Submission of Tender Participation Qualification Confirmation Documents and Notification of Information Regarding Events Affecting the Construction Period or Contract Amount 1. Tender Participation Qualification Confirmation Documents (1) New Post-Disqualification General Competitive Tender Participation Qualification Confirmation Application Form (2) Dispatched Technician Statement - Attach documents that confirm the possession of qualifications required for the dispatched technician (copy of qualification certificate, etc.). (3) Site Supervisor Statement (2) and (3) Attach documents that confirm the employment relationship of the technician and site supervisor. Example: Resident Tax Special Collection Tax Notification issued by the municipality, Health Insurance/Employees' Pension Insured Standard Remuneration Decision Notification, Supervising Technician Qualification Certificate, Employment Certificate from the affiliated company, or equivalent documents (copies are acceptable). * Since the health insurance card has been abolished, please attach other confirmation documents. (4) Construction (Contract Work) Performance Statement (Submit only if same-type work performance is required as a tender participant qualification requirement) (5) Copy of Construction Business Permit (6) Copy of the latest Business Scale Evaluation Results Notification and Overall Evaluation Score Notification 2. Notification of Information Regarding Events Affecting the Construction Period or Contract Amount 10. Public Announcement of Breakdown of Costs for Public Display If it is recognized that there is a possibility of an event affecting the construction period or contract amount, the successful bidder shall notify the contracting authority of this fact, along with the information necessary to grasp the situation of the event, from the time of contract award until the conclusion of the contract, in accordance with Article 20-2, Paragraph 2 of the Building Construction Business Act (Act No. 100 of 1949). Submission Documents: Notification under Article 20-2, Paragraph 2 of the Building Construction Business Act for Public Works. When a successful bid candidate is decided, the breakdown of costs for public display will be available for public viewing at the Management and Contracts Division from 1:00 PM on the day of the tender. The successful bidder will be decided. (4) The successful bidder will be decided by the day after the submission of the tender participation qualification confirmation documents (excluding holidays). (5) If the successful bid candidate does not meet the tender participation qualification requirements, the next-ranked bidder who bid at or below the estimated price (excluding bidders below the minimum restriction price) will be requested to submit tender participation qualification confirmation documents, and after examination, this will be done sequentially until one person who meets the tender participation qualification requirements is confirmed. (6) For construction work with an estimated amount of 150 million yen or more, a provisional contract for construction work will be concluded as it requires the resolution of the assembly. The forms in (1) to (4) above can be downloaded from the city's website and the dedicated forms should be used. (City Website: Bidding and Procurement Information -> Construction Work Bidding Information -> Forms (Construction/Contracts)) This project is subject to the Variable Minimum Restriction Price System, and the minimum restriction price will be calculated using the method described in "Variable Minimum Restriction Price Calculation Method" on the city's website (Bidding and Procurement Information -> Construction Work Bidding Information -> Bidding System Guidelines, etc.). * Please note that the unit for rounding the lower limit in the calculation of the minimum restriction price has changed for tender announcements from June 1, 2024, onwards. (1) The bidder who submitted the lowest bid at or below the estimated price (excluding bids below the minimum restriction price) will be decided as the successful bid candidate. (2) The successful bid candidate must submit the tender participation qualification confirmation documents (refer to "9. Tender Participation Qualification Confirmation Documents") by the deadline specified in the Chikuma City New Post-Disqualification General Competitive Tender Implementation Guidelines.