Deadline: August 19, Kadoma City Memorial Service Venue Setup Service Contract

Deadline: August 19, Kadoma City Memorial Service Venue Setup Service Contract Fiscal Year 2026 Estimate Matching Implementation Guidelines Matters subject to estimate matching, qualifications required for participants, etc. are as follows. August 3, 2026 Kazutaka Miyamoto, Mayor of Kadoma City 1. Matters Subject to Estimate Matching (1) Case Name: Kadoma City Memorial Service Venue Setup Service Contract (2) Performance Location: 14-1 Midosho-cho, Kadoma City (3) Outline: Setup and removal of altar at the Kadoma City Memorial Service venue. (4) Contract Period: From the contract date to October 30, 2026. 2. Qualifications Required for Estimate Matching Participants Participants in this estimate matching must meet all of the following requirements: (1) The bidder must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Order No. 16 of 1947). (2) The bidder must not have filed or have had filed against them an application for commencement of rehabilitation proceedings under Article 21, Paragraph 1 or 2 of the Civil Rehabilitation Act (Act No. 225 of 1999). However, if a decision to approve the rehabilitation plan under Article 174, Paragraph 1 of the same Act has become final for a person who has received a decision to commence rehabilitation proceedings under Article 33, Paragraph 1 of the same Act, they shall be deemed as a person who has not filed or had filed against them an application for commencement of rehabilitation proceedings. (3) The bidder must not have filed or have had filed against them an application for commencement of rehabilitation proceedings under Article 17, Paragraph 1 or 2 of the Corporate Reorganization Act (Act No. 154 of 2002) (including applications for commencement of rehabilitation proceedings under Article 30, Paragraph 1 or 2 of the former Corporate Reorganization Act (Act No. 172 of 1952) which remains in effect pursuant to the provisions of Article 2 of the Supplementary Provisions of the same Act, hereinafter referred to as "application for commencement of rehabilitation proceedings"). However, if a decision to approve the rehabilitation plan under Article 199, Paragraph 1 of the same Act (including a decision to approve the rehabilitation plan under the former Act based on former rehabilitation proceedings) has been made for a person who has received a decision to commence rehabilitation proceedings under Article 41, Paragraph 1 of the same Act (including a decision to commence rehabilitation proceedings under the former Act based on former rehabilitation proceedings), they shall be deemed as a person who has not filed or had filed against them an application for commencement of rehabilitation proceedings. (4) The bidder must not be subject to measures to suspend bidding participation based on the "Kadoma City Guidelines for Suspension of Bidding Participation in Construction Work, etc." (Enforced December 6, 2006), or must not meet the criteria for measures listed in the attached table of the same guidelines, regardless of whether they are registered in the city's list of bidding participants. (5) The bidder must not be subject to exclusion from bidding participation based on the "Kadoma City Guidelines for Exclusion of Gangs from Public Works, etc." (Enforced April 1, 2013), or must not meet the criteria for measures listed in the attached table of the same guidelines, regardless of whether they are registered in the city's list of bidding participants. (6) The bidder must not be deemed significantly inappropriate to participate for reasons similar to those listed in the preceding paragraphs. (7) The bidder must be registered as "6-a Event Management" in the city's list of qualified bidders for general service contracts and goods for fiscal year 2026. 3. Application for Estimate Matching (1) Bidders wishing to participate in this estimate matching must submit one copy each of the "Estimate Matching Application Form (Form A)" and the "Estimate Sheet (optional format)" as follows. Applications can be submitted in person or by mail. a. Acceptance Period and Time: From Monday, August 3, 2026, to Wednesday, August 19, 2026 (excluding Sundays, Saturdays, and national holidays), from 9:00 AM to 5:00 PM (excluding 12:00 PM to 12:45 PM). However, for mail submissions, they must arrive by the deadline. b. Submission Destination: Address: 1-1 Nakacho, Kadoma City, Kadoma City Hall, Main Building, 3rd Floor, Kadoma City Health and Welfare Department, Welfare Policy Division Tel (Direct): 06(6902) 6093 Main Line: 06(6902) 1231 (ext. 3315) Alternate Main Line: 072(885) 1231 (ext. 3315) (2) Distribution of Documents Required for Estimate Matching Participation: Documents required for estimate matching participation can be downloaded from the city's website (https://www.city.kadoma.osaka.jp/). a. Documents to be Distributed: (ア) Estimate Matching Application Form (Form A) (イ) Specifications (ウ) Question/Answer Form (Form C) (エ) Electronic Contract Intention Confirmation and Email Address Notification Form (for those wishing to use electronic contracts only) b. Distribution Period: From Monday, August 3, 2026, to Wednesday, August 19, 2026, until 5:00 PM. c. Questions Regarding Specifications: If you have questions regarding the specifications, please send them via email using the "Question/Answer Form (Form C)" during the period specified in ① below to the contact point in ② below. After sending the email, please call to confirm that it has been sent. ① Period: From Monday, August 3, 2026, to Thursday, August 6, 2026. After sending, please call between 9:00 AM and 5:00 PM (excluding 12:00 PM to 12:45 PM) on weekdays. ② Contact Point: Address: 1-1 Nakacho, Kadoma City, Kadoma City Hall, Main Building, 1st Floor, Kadoma City Health and Welfare Department, Welfare Policy Division Tel (Direct): 06(6902) 6093 Main Line: 06(6902) 1231 (ext. 3315) Alternate Main Line: 072(885) 1231 (ext. 3315) Email Address: fukusei@city.kadoma.osaka.jp ③ Answers to Questions: Answers to questions will be posted on the city's website (https://www.city.kadoma.osaka.jp/) as they become available, by Monday, August 10, 2026, without identifying the questioner. 4. Estimate Matching Method, etc. a. In this estimate matching, the party with the lowest estimate will be the contract candidate, and after confirming the estimate matching qualifications, they will be determined as the contract party. However, the estimated amount must be within the limit of the planned price. b. If there are two or more bidders with the same lowest estimate, price negotiations will be conducted, and the bidder who offers the lower estimate will be determined as the contract candidate. c. If there is less than one estimate matching participant, the estimate matching will be canceled. d. For the determination of the contract amount, the contract amount will be the amount obtained by adding 10/100 of the amount stated in the estimate sheet (if there is a fraction of less than 1 yen, that fraction will be discarded). Therefore, bidders should state in their estimate sheet an amount equivalent to 100/110 of their estimated contract desired amount, regardless of whether they are taxable or tax-exempt business operators for consumption tax and local consumption tax. 5. Invalid Estimates: Estimates falling under any of the following categories will be deemed invalid: (1) Estimates submitted by persons who have not submitted an Estimate Matching Application Form. (2) Estimates submitted by persons who do not meet the qualifications for participation in this estimate matching. (3) Estimates where collusion or fraudulent acts are recognized during the estimation process. (4) Estimates not submitted by the prescribed date or time, or at the prescribed location. (5) Estimates lacking a signature. (6) Estimates with corrected amounts or unclear amount entries. (7) Estimates with typos or omissions that make the intended meaning unclear. (8) Other estimates that violate the bidding conditions. (9) Estimates without the required documents attached. (10) Estimates submitted by persons who fail to submit the necessary documents during the post-qualification review for estimate matching participants. 6. Contract Conclusion: (1) A contract document is required. (2) Once confirmed as the contract party and notified, the party must promptly submit a proposal for contract conclusion. Contract conclusion will generally be conducted using information and communication technology (electronic contract). After confirming the intention of the contract candidate, the "Electronic Contract Intention Confirmation and Email Address Notification Form" will be requested. 7. Contract Deposit: Not less than 5/100 of the contract amount multiplied by the planned quantity. However, the contract deposit may be waived if the conditions stipulated in Article 21 of the Kadoma City Regulations on Contracts (Kadoma City Ordinance No. 7 of 1964) are met. 8. Payment Terms: Payment upon completion (payment within 30 days from the date of receipt of the invoice after inspection). 9. Other: (1) Bidders must be thoroughly familiar with and comply with the implementation guidelines, relevant laws, and regulations. (2) If there are attached forms for this estimate matching, use the attached forms or equivalent forms. (3) The prime contractor and subcontractors must submit a pledge stating that they are not members of a violent group or closely related to violent groups. However, this does not apply to contracts with an amount of less than 5,000,000 yen. (4) The prime contractor and subcontractors must promptly report to the city if they receive any undue intervention from members of violent groups during contract performance. (5) When concluding contracts with subcontractors, the contract documents must include clauses regarding the exclusion of violent groups, such as the termination of the contract if involvement with violent groups or persons closely related to violent groups is discovered. (6) The prime contractor and subcontractors must appropriately handle any socially unacceptable demands or undue interventions that hinder contract performance in accordance with the "Kadoma City Guidelines for Responding to Undue Intervention in Public Works, etc.". (7) If the bidder falls under the criteria for suspension of bidding participation in the "Kadoma City Guidelines for Suspension of Bidding Participation in Construction Work, etc." or the criteria for exclusion from bidding participation in the "Kadoma City Guidelines for Exclusion of Gangs from Public Works, etc." during the bidding process, contract conclusion, or contract performance, necessary measures will be taken based on the respective regulations. 10. Inquiries: Address: 1-1 Nakacho, Kadoma City, Kadoma City Hall, Main Building, 1st Floor, Kadoma City Health and Welfare Department, Welfare Policy Division Tel (Direct): 06(6902) 6093 Main Line: 06(6902) 1231 (ext. 3315) Alternate Main Line: 072(885) 1231 (ext. 3315) Kadoma City Memorial Service Venue Setup Service Contract Specifications 1. Scope of Work: Setup and removal of an altar at the Kadoma City Memorial Service venue as follows (installing items in (3) in consultation with the ordering party, referring to "Appendix 1"). (1) Date and Time of Event: 1:30 PM, Thursday, October 16, 2026 (Ceremony start) (2) Location: Kadoma City Health and Welfare Center, 3rd Floor, Multipurpose Hall (14-1 Midosho-cho, Kadoma City) (3) Preparation Items: * Refer to "Appendix 2" for dimensions, etc. - Altar base (white cloth-wrapped) - Altar (refer to "Appendix 1" and "Appendix 2") - White wall cloth: For behind the altar (approx. 270 cm x 550 cm) - Blackout wall cloth: For the left and right walls of the venue. * Can be made of multiple cloths attached together, as long as it can cover the entire wall surface (approx. 270 cm x 1300 cm on each side) and block light from windows. * The color of the cloth is not specified, but it should be appropriate for a memorial service. - Monument: "Kadoma City Memorial Monument" (approx. 220 cm from floor to top) * If placed on the altar, it should be about 20 cm below the ceiling height (240 cm). - Chrysanthemums for floral tributes (120 stalks) - Chrysanthemums for altar (310 stalks), colored flowers (refer to "Appendix 1") - Name list stand (1 unit in the center of the altar, tilted so it can be seen by attendees) * A space should be provided in front of the name list stand for messages from guests (4 people). - Ceremony program notice: To be posted on the venue's whiteboard. - Venue notice: "Kadoma City Memorial Service" - Floral tribute stand: 1 unit (long table, white cloth-wrapped (45 cm width x 180 cm length x 70 cm height)) - Floral tribute preparation stands: 2 units (long tables, white cloth-wrapped (45 cm width x 180 cm length x 70 cm height)) - Reception desks: 2 units (long tables, white cloth-wrapped (45 cm width x 180 cm length x 70 cm height)) * The long tables used for floral tribute stands, preparation stands, and reception desks can be the ones provided in the multipurpose hall. 2. Setup Work: The main work will start around 1:00 PM on Thursday, October 15, and should be completed by around 5:00 PM. 3. Removal Work: Work will begin immediately after the floral tributes (around 3:00 PM on Friday, October 16) and should be completed by around 5:00 PM. 4. Other: (1) The contractor shall conduct an on-site inspection in coordination with the ordering party and adjust the size of the monument as necessary. (2) The contractor shall maintain close contact with Kadoma City throughout the contract and follow its instructions. (3) In case of any doubts, both the city and the contractor shall consult as needed. Appendix 1: Altar and Other Layout Example Venue Overview Altar ① Altar ② (Name list stand) Altar ③ Floral tribute stand Preparation stand Ceremony program notice Venue entrance Appendix 2: Dimensions of Various Items Altar (Cross-section) Altar (Side view) 3.6m Approx. 1m Approx. 1m Approx. 1.8m Approx. 40cm Approx. 10cm Approx. 220cm Approx. 180cm Approx. 90cm Kadoma City Memorial Monument Monument Ceremony Program Opening Remarks Dedication of Name List National Anthem Moment of Silence Address Guest's Memorial Address Floral Tribute Return of Name List Closing Remarks Approx. 100cm Notice board (posted at venue entrance) KADOMA CITY MEMORIAL SERVICE Approx. 40cm