[Bidding Information] FY2026 Installation of Security Cameras, etc. at Kumamoto Municipal Josai Elementary School and 20 Other Facilities

[Bidding Information] FY2026 Installation of Security Cameras, etc. at Kumamoto Municipal Josai Elementary School and 20 Other Facilities Notification No. Kyo Ken Hatsuei No. 000427 October 27, Reiwa 8 (2026) We hereby announce the following conditional general competitive bidding in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947) and Article 3 of the Kumamoto City Contract Handling Regulations (City Regulations No. 7 of 1964). Mayor of Kumamoto City: Kazushi Onishi 1. Matters for Competitive Bidding (1) Service Name: FY2026 Installation of Security Cameras, etc. at Kumamoto Municipal Josai Elementary School and 20 Other Facilities (2) Purpose and Overview: The service aims to install security cameras at Kumamoto Municipal Josai Elementary School and 20 other facilities to deter intruders and promote a safe learning environment for students. * For details, please refer to the specifications. (3) Performance Location: Kumamoto Municipal Josai Elementary School and 20 Other Facilities * For details, please refer to the address and contact information of the installation schools in Appendix 1. (4) Performance Period: From the contract date until March 31, Reiwa 9 (2027) 2. Department in Charge 1-1-1 Tetori-Honcho, Chuo-ku, Kumamoto City, 860-8601 Kumamoto City Board of Education, School Administration Department, Health Education Division Phone: 096-328-2728 (Direct) 3. Type of Bidding Procedure This project will be conducted by first confirming the qualifications required for participation in conditional general competitive bidding (hereinafter referred to as "Competitive Bidding Qualifications") before bidding, and then determining the successful bidder based on the results of the bidding by those recognized as having Competitive Bidding Qualifications. 4. Competitive Bidding Qualifications All of the following conditions must be met. (1) Must have submitted the Kumamoto City Business Consignment Contract Competitive Bidding Participation Qualification Application Form and be registered in the list of participants in competitive bidding, etc., as stipulated in Article 5 of the Kumamoto City Business Consignment Contract Competitive Bidding Participation Qualification Guidelines (Notice No. 731 of 2008). Furthermore, registration must be in the industry category "Security" - "Mechanical Security" or "Equipment Maintenance" - "Other Equipment Maintenance" or "Other" - "Other Business Consignment". (2) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act. (3) If an application for commencement of rehabilitation proceedings under Article 17 of the Company Rehabilitation Act (Law No. 154 of 2002) or an application for commencement of reorganization proceedings under Article 21 of the Civil Reorganization Act (Law No. 225 of 1999) has been filed, a decision to approve the rehabilitation plan or reorganization plan must have been made, respectively. (4) Must not fall under the provisions of Article 3, Item 1 of the Kumamoto City Guidelines for Exclusion of Crime Syndicates, etc. from Contracts Concluded with Kumamoto City (Notice No. 105 of 2006). (5) Must not be within the period of disqualification based on the Kumamoto City Guidelines for Disqualification Measures for Procurement of Goods and Business Consignment Contracts, etc. (Notice No. 199 of 2009; hereinafter referred to as "Disqualification Guidelines"). (6) Must not be delinquent in consumption tax, local consumption tax, or Kumamoto City taxes. (Includes those who have received tax payment deferral due to the impact of infectious diseases such as COVID-19). (7) Must be engaged in the business related to the contract subject to this competitive bidding as a business. (8) Must not have committed any breach of contract or dishonest act in contracts with the City within the past three years, and must not be deemed unsuitable as a contract party by the Mayor. (9) If a business cooperative (meaning a business cooperative as defined in Article 3 of the Industrial Cooperatives Act (Law No. 181 of 1949). The same applies hereinafter) submits a competitive bidding participation qualification application form for this competitive bidding, its member companies cannot submit a competitive bidding participation qualification application form as individual entities. If participating as a business cooperative in this competitive bidding, the member company responsible for the work must also meet all the requirements of (5). 5. Application Procedures, etc. (1) Period and Method of Obtaining Application Forms, Specifications, etc. From October 27, Reiwa 8 (2026) (Tuesday) to November 13, Reiwa 8 (2026) (Friday). Available for download on the Kumamoto City website, and also distributed at the department in charge (section 2) upon request (distribution at the department in charge excludes City holidays as defined in Article 1 of the Ordinance on Special Provisions for Kumamoto City Holidays and Deadlines (Ordinance No. 32 of 1989; hereinafter referred to as "holidays")). Delivery by mail or electronic transmission (fax, email, etc.) is not provided. - Distribution at the department in charge: From 9:00 AM to 5:00 PM. - On the Kumamoto City website: Downloadable during operating hours. (2) Method of Submitting Application Forms, etc. Those wishing to participate in this bidding must submit the Competitive Bidding Participation Qualification Application Form, Competitive Bidding Participation Qualification Examination Report, and other necessary documents (hereinafter referred to as "Application Documents, etc.") and obtain confirmation from the Mayor regarding their Competitive Bidding Qualifications. Submission methods are as follows: a. Documents to be submitted and submission method: Submit in person or by mail. (a) Competitive Bidding Participation Qualification Application Form (Form No. 1) (b) Competitive Bidding Participation Qualification Examination Report (Form No. 2) b. Submission deadline: By 5:00 PM on November 13, Reiwa 8 (2026) (Friday). If submitting by mail, it must arrive by the above deadline (lost or delayed due to unforeseen accidents will not be considered). c. Number of copies: 1 copy. d. Submission destination: Department in charge (section 2). Mailing address: To the Mayor of Kumamoto City (Kumamoto City Board of Education, Health Education Division), 1-1-1 Tetori-Honcho, Chuo-ku, Kumamoto City, 860-8601. Also, clearly write the name of the service applied for and "Application for Competitive Bidding Participation Qualification Enclosed" on the outer envelope. e. Precautions: Fill in the forms as of the date of submission of the Competitive Bidding Participation Qualification Application Form. (3) Confirmation of Competitive Bidding Qualifications will be made as of the deadline for submission of Application Documents, etc., and the results (including reasons if deemed unqualified) will be notified in writing. 6. Explanation of Reasons for Persons Deemed Unqualified (1) A person who has received notification of being unqualified may request an explanation of the reasons for being deemed unqualified in writing (free format) from the Mayor within 7 days (excluding holidays) from the day after the notification date. (2) If an explanation is requested, the Mayor shall respond in writing to the person who requested the explanation within 3 days (excluding holidays) from the day after the final day for requesting the explanation. 7. Bidding Briefing Session No bidding briefing session will be held. However, for site inspections, please contact each school. 8. Questions Regarding Specifications, etc. (1) If there are any questions regarding the specifications, etc., submit a question form as follows: a. Submission method: Submit in writing (free format) in person, by fax, or by email. However, if submitting by fax or email, be sure to confirm receipt by phone. b. Submission period: From 9:00 AM to 5:00 PM on October 27, Reiwa 8 (2026) (Tuesday) to November 16, Reiwa 8 (2026) (Monday) (excluding holidays). c. Submission destination: Department in charge (section 2). Fax: 096-323-8355. Email: kenkoukyouiku@city.kumamoto.lg.jp (2) Answers to the questions in (1) will be made available for viewing as follows. They will also be posted on the Kumamoto City website. a. Viewing period: Starting by November 17, Reiwa 8 (2026) (Tuesday) until November 20, Reiwa 8 (2026) (Friday). b. Viewing location: Department in charge (section 2). 9. Measures When There is Only One Bidder If there is only one bidder, a new announcement will be made to extend the deadline for submitting application documents, etc. In this case, the competitive bidding qualifications or performance period for the relevant project may be changed as necessary. 10. Bidding, etc. (1) Those confirmed to have competitive bidding qualifications by the notification in 5 (3) shall participate in the bidding according to the following method: a. Bidding date and time: November 24, Reiwa 8 (2026) (Tuesday) at 2:00 PM. b. Bidding location: SPring Kumamoto Hanabatacho 7F, D Conference Room, 9-6 Hanabatacho, Chuo-ku, Kumamoto City. c. Bidding method: Bids must be submitted in person; submission by mail or electronic transmission (fax, email, etc.) is not permitted. If a bidding agent submits the bid, a power of attorney must be submitted separately. (2) When determining the successful bidder, the successful bid price will be the amount obtained by adding 10% of the amount stated in the bid to the said amount (if there is a fraction of less than 1 yen in the said amount, the fraction will be rounded down). Therefore, bidders shall state in their bid the amount equivalent to 100/110 of the estimated contract desired amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. (3) The number of bid executions shall be limited to two times. (Instructions for submitting bids after the first round will be provided separately.) (4) After submitting the bid, it cannot be exchanged or canceled, regardless of whether the bid opening has occurred. (5) If one bidder is found to have submitted multiple bids, all bids will be invalidated after opening and confirmation. (6) In addition to Article 5 of the Kumamoto City Construction Bid Instructions (Notice No. 107 of 1990), bids submitted with false information in the documents shall be deemed invalid, and if an invalid bid is selected as the successful bid, the decision will be revoked. Furthermore, even if a person is confirmed to have competitive bidding qualifications, if they no longer meet the competitive bidding qualifications stipulated in 4 at the time of the successful bid decision, they will be deemed to have no competitive bidding qualifications. (7) Invalid bids will not be returned. 11. Method of Determining the Successful Bidder (1) The successful bidder will be the one who submitted the lowest valid bid within the range of the estimated price. (2) If there are two or more bidders who submitted the same lowest bid, the successful bidder will be determined by lottery. (3) No minimum reserve price will be set. 12. Other Precautions (1) The language and currency used in the procedures shall be Japanese and Japanese currency, respectively. (2) Bid bond: Exempted in accordance with Article 5 of the Kumamoto City Contract Handling Regulations. (3) Contract deposit: In accordance with Article 22 of the Kumamoto City Contract Handling Regulations, the successful bidder must pay a contract deposit of 10% or more of the contract amount at the time of contract conclusion. However, payment of the contract deposit may be substituted with interest-bearing national bonds or a guarantee from a financial institution. The contract deposit may be exempted in the following cases: a. When a performance guarantee insurance contract with the City as the insured has been concluded with an insurance company, and the guarantee certificate has been submitted by the time of contract conclusion. b. When the contractor has faithfully performed contracts of similar type and scale with the national government or local public entities twice or more in the past two years, and has submitted proof from the contracting party (or a copy of the contract if the contracting party is the City) to that effect. (4) The draft contract will be posted on the Kumamoto City website and also made available for viewing at the department in charge (section 2). (5) Matters related to application documents, etc.: a. Failure to submit application documents, etc. by the deadline will result in not being recognized as a bid participant. b. Expenses for preparing and submitting application documents, etc. shall be borne by the submitter. c. Submitted application documents, etc. will not be returned. d. Submitted application documents, etc. will not be used for any purpose other than confirming competitive bidding qualifications without the submitter's permission. e. Additional submissions, replacements, or resubmissions of application documents, etc. after the deadline are not permitted. f. If it is found that the application documents, etc. contain false information, the application documents, etc. will be invalidated, and measures such as cancellation of competitive bidding qualifications, cancellation of successful bid decision, suspension of contract conclusion, or termination of contract will be taken, along with disqualification measures based on the Disqualification Guidelines. (6) If a person confirmed to have competitive bidding qualifications is found to be unqualified during the period from the day after the confirmation of competitive bidding qualifications until the bid opening, the notification of competitive bidding qualification confirmation will be revoked with reasons. The person who receives this notification may request an explanation of the reasons for being deemed unqualified from the Mayor in writing within 5 days (excluding holidays) from the day after the notification date. (7) If the successful bidder no longer meets the competitive bidding qualifications stipulated in 4 between the successful bid decision and the contract conclusion, the contract may not be concluded. (8) When submitting application documents and bidding, proceed in accordance with the Kumamoto City Construction Bid Instructions. (9) Application documents, etc. must be filled out in black pen or ballpoint pen (erasable ballpoint pens are not allowed). FY2026 Installation of Security Cameras, etc. at Kumamoto Municipal Josai Elementary School and 20 Other Facilities Specifications 1. Overview (1) Service Name: FY2026 Installation of Security Cameras, etc. at Kumamoto Municipal Josai Elementary School and 20 Other Facilities (2) Installation Location: Kumamoto Municipal Josai Elementary School and 20 Other Facilities (Appendix 1) (3) Performance Period: From the contract date until March 31, Reiwa 9 (2027) (Wednesday) 2. Purpose and Service Overview To install security cameras at Kumamoto Municipal Josai Elementary School and 20 other facilities to deter intruders and promote a safe learning environment for students. 3. System Overview (per school) (1) Outdoor fixed camera: 2 units, Recorder: 1 unit, LCD monitor: 1 unit (2) System specifications: This system is a camera system capable of displaying live and recorded video from outdoor fixed cameras. (3) Camera functions: ① Camera with day/night function, displaying color images during the day and automatically switching to high-sensitivity black and white images at night. Equipped with electronic sensitivity enhancement, the minimum subject illuminance should be 0 lx or less in black and white mode. ② Bullet camera integrated with housing. ③ Lens should be 4.2x or more, with day/night capability and varifocal lens (f=2.8-12mm or more). ④ Automatic white balance. ⑤ Weight should be 1200g or less. ⑥ Flickerless function. ⑦ Backlight compensation function. (4) Live video display function: ① Video data streamed from each camera at HD resolution and a frame rate of 5 frames per second or more shall be displayed on a 21.5-24 inch wide LCD monitor using the recorder's video display function. ② Live video can be magnified in specified areas using electronic zoom, etc. ③ The live video display device can display live video in single screen/4-split screen mode, and can also switch sequentially automatically. ④ The display frame rate for live video should be approximately 30 frames per second. ⑤ The LCD monitor should be wall-mountable.