Domestic Hospitality Services Contract for the FY2026 Peking University Modern Japanese Studies Program Doctoral 21st Term Visit to Japan Training Program

Domestic Hospitality Services Contract for the FY2026 Peking University Modern Japanese Studies Program Doctoral 21st Term Visit to Japan Training Program Notice of Tender FY2026 September 1st We will tender the following by general competitive tender. Independent Administrative Institution, Japan Foundation, Contract Officer, Director Masato Furuya Record 1. Procurement Details (1) Procurement Subject: Domestic Hospitality Services Contract for the FY2026 Peking University Modern Japanese Studies Program Doctoral 21st Term Visit to Japan Training Program (2) Work Details: As per the tender explanation and specifications. (3) Contract Period: From the date of contract conclusion to March 15, FY2027 (4) Place of Performance: As per the tender explanation and specifications. (5) Bidding Method: General competitive tender (Comprehensive evaluation and winning bid method [division]). * For bid award determination, the winning bid price will be the amount obtained by adding the tax amount calculated according to the provisions of the Consumption Tax Act and Local Consumption Tax Act to the amount stated in the bid form. Therefore, bidders, regardless of whether they are taxable or exempt entities for consumption tax and local consumption tax, must state in their bid form the amount excluding the consumption tax and local consumption tax equivalent. 2. Eligibility for Participation in Competition (1) Not a person falling under the provisions of Article 16 or Article 18 of the Financial Regulations of the Japan Foundation, Independent Administrative Institution. Article 16 Except in special circumstances, the contracting officer shall not allow persons who do not have the capacity to conclude the contract and bankrupt persons who have not been reinstated to participate in general competitive tenders and designated competitive tenders (hereinafter referred to as "competition") stipulated in Article 23 and Article 24 of the Financial Regulations, respectively. Article 18 The contracting officer may prohibit persons falling under any of the following items from participating in competition for a period of two years after the fact. The same shall apply to persons who employ them as agents, managers, or other employees. (1) Persons who have intentionally performed shoddy construction or manufacturing in the performance of a contract, or who have committed fraudulent acts regarding the quality or quantity of goods (2) Persons who have obstructed the fair execution of competition, or who have colluded to harm fair prices or obtain unfair profits (3) Persons who have obstructed the conclusion of a contract by a successful bidder or the performance of a contract by a contractor (4) Persons who have obstructed the performance of duties by employees during supervision or inspection (5) Persons who have failed to perform a contract without justifiable reason (2) Persons who have a qualification grade of A, B, or C in "Provision of Services, etc." in the FY2025, FY2026, and FY2027 Qualification for Participation in Competition (All Government Ministries Unified Qualification). Please refer to the website below for the All Government Ministries Unified Qualification and application procedures. Note that the Japan Foundation (hereinafter referred to as "JF") does not conduct qualification screening or registration procedures for participation in competition. * Procurement Portal https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101#c4 (3) Not currently subject to a suspension of business by JF or the Ministry of Foreign Affairs. (4) Not having defaulted on obligations or delayed delivery in the past one year regarding contracts with JF, and ensuring proper contract performance. (5) Having experience in implementing tours for inviting foreign educators, etc. (approximately 10-20 people, 1-2 weeks) for purposes other than tourism, similar to the current project, within the past five years. (6) During the project planning phase, it is possible that matters requiring consultation, such as consultation on hospitality services or schedule changes, may arise. Therefore, it is necessary to assign at least one person who can be contacted during weekdays from 9:30 to 18:00, and during the entire period of project implementation (including weekends and holidays), it is necessary to assign at least one person who can be contacted from 9:30 to 18:00, and to establish a system for close communication with the JF project manager. (7) Registered as a Type 1 or Type 2 travel agency under the Travel Agency Act. (8) Others, persons who meet all the requirements specified in the tender explanation and specifications. 3. Method of Distribution of Tender Explanation/Specifications and Reception of Questions (1) Distribution Method: Tender explanation and specifications will be sent via email with file attachment to those who request them. Please request via email to the contact person in section 9 during the application period. (2) Application Period: September 1, 2024 (Tuesday) to September 25, 2024 (Friday) (deadline at noon) (3) Questions regarding tender explanation, etc.: Please refer to the tender explanation. 4. Tender Explanation Meeting (Optional Attendance) A tender explanation meeting will be held as follows. Those who wish to participate in the tender are encouraged to attend. (1) Date and Time: September 8, 2024 (Tuesday) 15:00 * To be conducted online using Microsoft Teams (2) Those who wish to attend the explanation meeting must apply by email to the contact person in section 9 by 17:00 on September 7, 2024 (Wednesday) (clearly stating company name, contact person, and contact information). The number of participants per company is limited to 3. 5. Prior Submission of Technical Proposal, etc. Submit technical proposal and necessary documents by 12:00 on September 30, 2024 (Wednesday). For details, please refer to the tender explanation. 6. Bidding and Opening of Bids (1) Date and Time: October 14, 2024 (Wednesday) 15:00 (2) Location: Yotsuya Cruise JF Headquarters Hall Sakura A, 1-6-4 Yotsuya, Shinjuku-ku, Tokyo 160-0004 (3) Opening of Bids: Bids will be opened immediately after submission. The results of the bid award will be published on the JF website. (4) Inability to attend the above bidding and bid opening: We accept submission of bid documents by mail, etc. (including courier services). In this case, please send the bid form by a traceable method to the contact person in section 9 by the submission deadline below, and confirm arrival via the web tracking system, etc. Submission by hand is not accepted. Submission Deadline: October 13, 2024 (Tuesday) 12:00 (must arrive) 7. Method of Determining the Successful Bidder The successful bidder will be determined from among the bidders who have submitted proposals that meet all the minimum requirements of the mandatory items among the requirements specified in the tender explanation, within the scope of the estimated price. 8. Contract and Contract Conditions, etc. (1) Requirement for Contract Document Creation: Required (2) Contract Deposit: Exempt (3) Other: Please refer to the tender explanation. 9. Department and Contact Information 1-6-4 Yotsuya, Shinjuku-ku, Tokyo 160-0004 Japan Foundation, Independent Administrative Institution, Department of Japanese Studies, Project Team 1 Contact: Nishida, Watanabe Email address: bj_nikken2@jpf.go.jp Phone: 03-5369-6070 * Weekdays 9:30 - 18:00, excluding Saturdays, Sundays, and holidays. * When contacting by email, please be sure to include your company name, contact person, phone number, and email address. 10. Other (1) Language and Currency Used in Bidding and Contract Procedures: Japanese and Japanese currency (2) Bid Bond: Exempt (3) Invalid Bids: Bids submitted by persons who do not meet the eligibility criteria for participation in competition indicated in this announcement, and bids that violate the conditions related to bidding, will be deemed invalid. (4) Other details are as per the tender explanation and specifications. End Regarding contracts entered into by independent administrative institutions, the "Basic Policy for Reviewing the Affairs and Operations of Independent Administrative Institutions" (Decision of the Council of Ministers, December 7, 2010) states that when entering into a contract with a corporation having a certain relationship with an independent administrative institution, efforts will be made to disclose information such as the status of re-employment in that corporation and the status of transactions with that corporation. Based on this, we will disclose information related to the relationship with this foundation on the foundation's website as follows. We ask for your understanding and cooperation in providing the necessary information and agreeing to its disclosure when bidding, applying, or concluding a contract. Please note that by bidding, applying, or concluding a contract for the announced project, you will be deemed to have agreed to provide the necessary information and to its disclosure. 1. Contract Recipients Subject to Disclosure Contract recipients who meet any of the following criteria (1) Corporations in which officers who have experienced positions at this foundation have been re-employed, or in which officers, etc., have been re-employed by persons who have experienced positions equivalent to or higher than section chief at this foundation (2) Corporations whose annual transaction volume with this foundation accounts for one-third or more of their total sales or business revenue. 2. Information to be Disclosed (1) Corporation Name (2) Corporation Business Overview (3) Position of the incumbent employee in the corporation (4) Final position of the incumbent employee at this foundation (5) Transaction volume in the most recent fiscal year (6) Whether the proportion of transactions with this foundation in the corporation's total sales or business revenue falls into one of the following categories: "less than one-half, one-half or more but less than two-thirds, two-thirds or more". 3. Information to be Provided (1) Information regarding employees with experience at this foundation who are employed at the time of contract conclusion (number of people, current position, and final position at this foundation) (2) Financial statements for the most recent fiscal year (including total sales or business revenue). 4. Disclosure Date Within 72 days from the day after the contract conclusion date (within 93 days for contracts concluded between April 1 and April 30). End