[Ibaraki Forest Management Office] Reiwa 8 Ibaraki Forest Management Office Harvest Survey Services (3rd Round)

Procurement Item Number: 0000000000000627691 Procurement Type: Public Notice of General Competitive Bidding (Excluding WTO) Classification: Goods/Services Procurement Procurement Item Name: [Ibaraki Forest Management Office] Reiwa 8 Ibaraki Forest Management Office Harvest Survey Services (3rd Round) Publication Start Date: Reiwa 08, October 16 Publication End Date: Reiwa 08, November 05 Procurement Organization: Ministry of Agriculture, Forestry and Fisheries Procurement Organization Location: Ibaraki Prefecture Notice Content: PUBLIC NOTICE OF BIDDING We will conduct general competitive bidding (excluding government procurement) as follows. Reiwa 8, October 16 Authorized Officer for Expenditure: Hiromichi Mieno, Director of Ibaraki Forest Management Office 1. Matters Related to Competition: (1) Contract Name: Bid Number 1, Reiwa 8 Ibaraki Forest Management Office Harvest Survey Services (3rd Round) (2) Work Content/Quantity: As per attached survey breakdown. (3) Contract Date: On or after November 5, Reiwa 8. (4) Contract Period: From the date of contract signing to March 3, Reiwa 9. (5) Delivery Location: Ibaraki Forest Management Office, Operations Group. (6) Bidding Method: (a) Bidding for this project will be conducted via the electronic procurement system. However, those who find it difficult to bid electronically may participate in paper bidding with the approval of the client. (b) Clearly state the bid number on the bid form. (c) For determining the winning bid amount, the amount obtained by adding 10% of the bid amount to the bid amount (rounded down to the nearest yen if there is a fraction of less than 1 yen) will be the successful bid price. Therefore, bidders must write the amount equivalent to 110/100 of their estimated contract price on the bid form, regardless of whether they are taxable or tax-exempt for consumption tax. (7) This project applies the "Labor Unit Prices for Public Works Design Applicable from March Reiwa 8." (8) This project applies the "Reiwa 8 Design Work Outsourcing Technical Staff Unit Prices for Survey, Measurement, Design, and Planning Work in Forest Development and Conservation Projects." 2. Competition Participation Qualifications: Bidders eligible to participate in this bid must meet all of the following conditions: (1) Must be designated pursuant to Article 6-5, Paragraph 1 of the Law Concerning the Management and Administration of National Forests (Law No. 246 of 1951). (2) Must possess "Survey/Research" qualifications under "Services, etc. (Other)" in the Reiwa 07, 08, 09 Unified General Competitive Bidding Qualifications for All Ministries. (3) Must have selected "Kanto-Koshinetsu" in the region where participation in the Reiwa 07, 08, 09 Unified General Competitive Bidding Qualifications for All Ministries is desired. (4) Not falling under Article 70 of the Public Accounting Act (Imperial Ordinance No. 165 of 1947; hereinafter referred to as "Public Accounting Act"). (5) Not falling under Article 71 of the Public Accounting Act. (6) No relationship exists between bidders that falls under any of the following criteria (excluding cases where all parties falling under the criteria are members other than the representative of a joint venture): (a) Capital Relationship: For two companies falling under any of the following. However, this excludes cases where a subsidiary or one of the subsidiaries is a company undergoing rehabilitation or a company in the process of reconstruction. (i) Parent-subsidiary relationship. (ii) Relationship between subsidiaries with the same parent company. (b) Personnel Relationship: For two companies falling under any of the following. However, (ii) excludes cases where one of the companies is undergoing rehabilitation or is in the process of reconstruction. (i) An officer of one company concurrently serves as an officer of the other company. (ii) An officer of one company concurrently serves as a trustee of the other company. (c) Other: Cases where capital or personnel relationships are deemed equivalent to (a) or (b) above, and where the fairness of bidding is deemed to be hindered. Other: Individual business owners or corporations established under the Small and Medium Enterprise Cooperatives Act (Law No. 181 of 1949) or the Forestry Cooperative Association Act (Law No. 36 of 1978), etc., whose capital or personnel relationships are deemed equivalent to (a) or (b) above. 3. Location for Display of Contract Terms, Delivery of Bid Instructions, and Period: (1) Location for Display of Contract Terms and Inquiries Regarding Bidding and Contracts: Ibaraki Forest Management Office, General Affairs Group, 978-7 Kasahara-cho, Mito City, Ibaraki Prefecture 310-0052 Phone: 050-3160-6005 (2) Delivery of Bid Instructions: Will be delivered at the location specified in (1) above from the bid announcement date. 4. Location and Period for Submission of Documents: (1) Documents to Submit: Bidders wishing to participate in this general competition must submit a copy of the document certifying their status as a designated survey organization and a copy of the "Qualification Examination Result Notice" issued to qualified bidders of the Ministry of Agriculture, Forestry and Fisheries competitive bidding qualifications. Furthermore, if requested by the Authorized Officer for Expenditure for explanations regarding the submitted documents, respond by 5:00 PM on November 4, Reiwa 8. (2) Submission Method: (a) When participating via the electronic procurement system: Submit as a PDF file via the electronic procurement system. (b) When participating via paper bidding: Submit in person or by mail/courier (registered mail or other traceable method) to the location specified in (1) above. (3) Submission Period: (a) When participating via the electronic procurement system: From 9:00 AM on October 16, Reiwa 8, to 4:00 PM on October 30, Reiwa 8 (excluding electronic procurement system maintenance periods). (b) When participating via paper bidding: From 9:00 AM on October 16, Reiwa 8, to 4:00 PM on October 30, Reiwa 8 (excluding closed periods). 5. Location and Date/Time of Bid Execution: (1) Location of Bid Execution: Ibaraki Forest Management Office, 2nd Floor, Bidding Room. (2) Bid Date and Time, etc.: (a) When participating via the electronic procurement system: Submit the bid amount via the electronic procurement system from 9:00 AM on November 4, Reiwa 8, to 10:30 AM on November 5, Reiwa 8. (b) When participating via paper bidding: Bring the bid form to the location specified in (1) above by 10:20 AM on November 5, Reiwa 8, and submit by 10:30 AM on November 5, Reiwa 8. Mail bidding is also permitted, but if using mail bidding, it must arrive at the location specified in (1) above by registered mail or certified mail by 4:00 PM on November 4, Reiwa 8, and the bid date must be November 5, Reiwa 8. Please note that re-bidding will proceed continuously, so mail bidders cannot participate in re-bidding. (3) Bid Opening Date and Time: 10:31 AM on November 5, Reiwa 8. 6. Other: (1) Language and Currency used for bid forms and contract procedures: Japanese and Japanese Yen only. (2) Bid Security and Contract Security: Exempted. (3) Invalid Bids: In accordance with the "Guidelines for Competitive Bidding at Forest Management Offices, etc., of the Kanto Regional Forest Office." (4) Method of Determining Successful Bidder: The successful bidder will be the bidder who can perform the work specified in this notice, submitted a bid form, and submitted the lowest valid bid within the range of the estimated price established based on Article 79 of the Public Accounting Act. (5) Requirement for Contract Creation: A contract will be created according to the separate draft contract. (6) Special Clauses Regarding Exclusion of Organized Crime Groups: In accordance with the "Guidelines for Competitive Bidding at Forest Management Offices, etc., of the Kanto Regional Forest Office." (7) Partial change to paper bidding after the start of procedures via the electronic procurement system is generally not permitted. However, if unavoidable circumstances arise for the bidder, a change to paper bidding may be permitted with the client's approval. (8) If there are unavoidable circumstances such as a system failure in the electronic procurement system, the method may be changed to paper bidding. (9) Other: For details, please refer to the bid instructions. 7. Distributed Materials, etc.: (1) Bid Instructions (2) Contract (Draft) / Survey Breakdown (3) Standard Specifications for Harvest Survey Services https://www.rinya.maff.go.jp/kanto/apply/publicsale/keiri/siyousyo.html (4) Special Specifications (5) Overview of Survey Areas (6) Guidelines for Competitive Bidding at Forest Management Offices, etc., of the Kanto Regional Forest Office https://www.rinya.maff.go.jp/kanto/apply/publicsale/keiri/kokoroe.html (7) Location Map / Area Map (8) Bid Form and Letter of Proxy Harvest Survey Services Contract Agreement https://www.rinya.maff.go.jp/kanto/apply/publicsale/keiri/090929-3.html The above download serves as delivery of the contract agreement. The delivery date of the contract agreement is the contract signing date. If the agreement is revised between the announcement and the contract signing, notification will be given before contract signing. Notice: To prevent unethical conduct in procurement by the Ministry of Agriculture, Forestry and Fisheries, the "MAFF Code of Conduct Regulations" (MAFF Administrative Notice No. 22 of 2007) has been established. Based on these regulations, measures such as public disclosure on the website are implemented if improper approaches are received from third parties. For details, please refer to "Information on Code of Conduct Measures for Clients, etc." on this Forest Management Office's website. Procurement Document 1: URL for downloading Procurement Document 1 Procurement Document 2: - Procurement Document 3: - Procurement Document 4: - Procurement Document 5: -