FY2026 Hidaka Southern Forest Management Office Harvest Survey Services Contract No. 5

FY2026 Hidaka Southern Forest Management Office Harvest Survey Services Contract No. 5 Procurement Case Number 0000000000000622778 Procurement Type General Competitive Bidding Announcement of Bidding (Excluding WTO) Classification Goods/Services Procurement Case Name FY2026 Hidaka Southern Forest Management Office Harvest Survey Services Contract No. 5 Public Start Date FY2024/09/14 Public End Date FY2024/10/02 Procurement Organization Ministry of Agriculture, Forestry and Fisheries Procurement Organization Location Hokkaido Procurement Item Classification Services incidental to forestry and logging Public Notice INVITATION FOR BIDS We will conduct a general competitive bid as follows. September 14, FY2024 Appointed Disbursing Officer Director of Hidaka Southern Forest Management Office Junichi Watanabe 1. Matters for Competition This matter will be conducted through the Electronic Procurement System (hereinafter referred to as "the System"). Those who find it difficult to bid through the system may participate in paper bidding by notifying the contracting party in advance. Item Number 1. Item (1) Name of commissioned survey FY2026 Hidaka Southern Forest Management Office Harvest Survey Services Contract No. 5 (2) Quantity of commissioned survey Main felling 4.47ha 751m3 Thinning 120.02ha 6,200m3 Total 124.49ha 6,951m3 (3) Breakdown of commissioned survey As per the survey breakdown document (4) Delivery location of results Hidaka Southern Forest Management Office (5) Contract date Within 7 days from the day following the award decision (excluding holidays as defined in Article 1, Paragraph 1 of the Act on Holidays for Administrative Organs (Law No. 91 of 1988) (hereinafter referred to as "holidays")) (6) Delivery deadline Friday, March 5, FY2025 2. Eligibility for Competition (1) Not falling under the provisions of Article 70 and 71 of the Budget, Audit, and Accounting Order (Imperial Ordinance No. 165 of 1947; hereinafter referred to as "Yoyaku-rei"). Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the special circumstances in Article 70 of Yoyaku-rei. (2) Designated person based on the provisions of Article 6, Paragraph 5, Item 1 of the Law on the Management and Administration of National Forests (Law No. 246 of 1951). (3) Registered in grades A, B, C, or D in "Survey and Research" under "Services, etc." of the FY2025/2026/2027 Qualifications for Participation in Competition of the Ministry of Agriculture, Forestry and Fisheries (Unified Qualifications for All Ministries), and eligible to participate in competition in the Hokkaido region. (4) Must have a head office, branch office, or business office located in Hokkaido. (5) Not currently under a suspension of designation from the Director-General of the Hokkaido Regional Forest Office, etc., based on the "Manual for Measures such as Suspension of Designation for Procurement of Goods, Purchase of Goods, and Services Contracts." (6) a. For bidding via the system: Proof of items (2) and (3) must be submitted via the system by 5:00 PM on Thursday, October 1, FY2024. If there is a power of attorney, it must be submitted together with the proof documents or registered separately via the system. b. For bidding not via the system: Proof documents of qualifications recognized as having the qualifications stated in this announcement under items (2) and (3), and the attached "Paper Bid Participation Form" must be submitted by email, mail, or in person to the location specified in 5 (1) b. by 5:00 PM on Thursday, October 1, FY2024. If there is a power of attorney, it must be submitted to the location specified in 6 (2) 15 minutes before the start of bidding on that day. Identity verification may be performed at the time of submission of the power of attorney. 3. Bidding Method (1) For paper bids, clearly state the item number and the name of the commissioned survey on the bid form. (2) When determining the winning bid amount, the amount obtained by adding the consumption tax equivalent to the amount written on the bid form (if there is a fraction of less than 1 yen, that fraction shall be discarded) shall be the winning bid price. Therefore, bidders shall write the amount excluding the consumption tax equivalent in the bid form, regardless of whether they are taxable or tax-exempt businesses for consumption tax. 4. Location and Time for Display of Contract Terms (1) Display Location Hokkaido Regional Forest Office website and bid announcement specifications, etc., on the system (2) Date and Time Monday, September 14, FY2024, 8:30 AM to Friday, October 2, FY2024, 9:30 AM *Bidding instructions are posted on the Hokkaido Regional Forest Office website at the following location: "Hokkaido Regional Forest Office Website > Auction/Bidding Information > Qualifications for Competition and Notes for Bidders, etc. > Hokkaido Regional Forest Office Competitive Contract Bidding Instructions" 5. Questions Regarding Specifications, etc. (1) If you have any questions regarding the specifications, etc., please submit them as follows. a. Receipt deadline: 5:00 PM on Friday, September 25, FY2024. For in-person submission, from 9:00 AM to 5:00 PM daily until the above deadline (excluding 12:00 PM to 1:00 PM). b. Submission location: 5-6-5 Shizunai Midori-machi, Shinhidaka-gun, Hokkaido, 056-0004, Hidaka Southern Forest Management Office, General Affairs Group, Phone: 0146-43-2111, Email: h_hidakananbu@maff.go.jp c. Submission method: By document (in person), email, system, or mail (free format). For mail, it must arrive by the receipt deadline. (2) Answers to the questions in (1) will be publicly announced on the Hokkaido Regional Forest Office website by September 30, FY2024, as appropriate. 6. Date, Time, Location, and Submission Method for Bidding and Opening of Bids (1) For bidding via the system: Bidding start date: Tuesday, September 29, FY2024, 9:00 AM Bidding deadline: Friday, October 2, FY2024, 9:30 AM Bids will be opened immediately after the deadline. (2) For paper bidding: Location: Hidaka Southern Forest Management Office, Conference Room, 5-6-5 Shizunai Midori-machi, Shinhidaka-gun, Hokkaido Date and Time: Friday, October 2, FY2024, 9:30 AM Bidding starts. Bids will be opened immediately after the deadline. (3) For bidding by mail: Mail bidding is permitted. When bidding by mail, submit the bid form by registered mail (limited to registered mail) so that it arrives by the following date and time at the following address. However, if a subsequent round of bidding is conducted, those who participated by mail cannot participate in the subsequent round. Date and Time: 5:00 PM on Thursday, October 1, FY2024. Address: General Affairs Group, Hidaka Southern Forest Management Office, 5-6-5 Shizunai Midori-machi, Shinhidaka-gun, Hokkaido, 056-0004. *Mail bid forms should be sealed in an envelope, and the outer envelope should be marked with the name (or company name/trade name for corporations) and "Bid Form for Bids to be Opened on Month/Day (Item Number/Name of Commissioned Survey)" and then mailed. The outer envelope should also be marked with "Bid Form for Bids to be Opened on Month/Day (Item Number/Name of Commissioned Survey)". *If submitting proof documents that meet the qualifications stated in this announcement, etc., enclose them in the outer envelope. 7. Bid Bond and Contract Deposit: Exempt. 8. Method of Determining the Successful Bidder: The successful bidder shall be the one who submitted the lowest valid bid within the limit of the estimated price prepared in accordance with Article 79 of the Budget, Audit, and Accounting Order. 9. Invalid Bids: Bids submitted by persons who do not have the necessary qualifications for participation in competition stated in this announcement, and bids that violate the conditions related to bidding, shall be deemed invalid. 10. Preparation of Contract: A contract shall be prepared for the contract, and contracts via the system are permitted. 11. Other: (1) For matters not described in this announcement, refer to the Harvest Survey Services Contract Specifications, Hokkaido Regional Forest Office Competitive Contract Bidding Instructions, and the Draft Contract. (2) Although a change from system bidding to paper bidding after the start of system procedures is generally not permitted, if unavoidable circumstances arise for the bidder, a change to paper bidding may be permitted with the approval of the contracting party. (3) In the event of unavoidable circumstances such as system failure, paper bidding may be used instead. (4) The Harvest Survey Services Contract Terms and Conditions and Harvest Survey Services Specifications are posted on the Hokkaido Regional Forest Office website under "Auction/Bidding Information > Qualifications for Competition and Contract Terms, etc." (http://www.rinya.maff.go.jp/hokkaido/apply/publicsale/index.html) *For "Electronic Procurement System," please refer to the Hokkaido Regional Forest Office website. (https://www.rinya.maff.go.jp/hokkaido/apply/publicsale/keiri/denshi_chotatsu.html) (5) Bidders are encouraged to strive to respect human rights in accordance with the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (Decided by the Inter-Ministerial Conference on the Implementation of the Action Plan for Business and Human Rights on September 13, 2022). Notices 1. To ensure ethical conduct in procurement by the Ministry of Agriculture, Forestry and Fisheries, the "Code of Conduct for Contracting Parties of the Ministry of Agriculture, Forestry and Fisheries" (Ministry of Agriculture, Forestry and Fisheries Administrative Instruction No. 22 of 2007) has been established. Based on this regulation, measures such as public disclosure on the website are implemented if undue influence is received from a third party. For details, please see below. "Hokkaido Regional Forest Office Website > Auction/Bidding Information > Measures to Maintain Ethical Conduct of Contracting Parties" 2. In accordance with the "Basic Policy on Economic and Fiscal Management and Reform 2020" (Cabinet Decision on July 17, 2020), the Ministry of Agriculture, Forestry and Fisheries is working to reduce the use of written documents, seals, and face-to-face meetings, including the omission of seals. Procurement Documents 1 Procurement Documents 1 Download URL Procurement Documents 2- Procurement Documents 3- Procurement Documents 4- Procurement Documents 5-